Central Office Receptionist Position Available In Cannon, Tennessee

Central Office Receptionist Cannon County School District Woodbury, TN 37190

JOB SUMMARY:

Provides administrative support and project coordination to various Central Office departments efficiently and effectively with a high degree of confidentiality and professionalism.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. High school diploma along with additional administrative training (preferred) Any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities for the job Ability to function in a variety of word processing, database and spreadsheet programs Evidence of excellent written and verbal communication Must possess excellent organization and interpersonal skills, and have a high attention to detail with the ability to handle multiple tasks at once and a desire to complete tasks accurately, timely and with emphasis placed on customer service and collaboration Such alternatives to the above qualifications as the Director of Schools may find appropriate and acceptable

REPORTS TO

Director of Schools

FLSA STATUS

NONEXEMPT 1.

Exempt:

Employees primarily performing work that is not subject to overtime provisions of the Fair Labor Standards Act. Overtime pay is not required by FLSA for exempt employees; however, the University chooses to pay overtime to exempt Non-V Class employees. Or 2.

Nonexempt:

Employees primarily performing work that is subject to the overtime provisions of the Fair Labor Standards Act. Overtime pay is required.

SEE:

https://hr.umn.edu/HR-Community/Job-Family-and-Classification/FLSA-Exempt-and- Nonexempt- SCOPE

OF RESPONSIBILITY/ESSENTIAL FUNCTIONS

The following duties are normal for this job. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned as needed. Provide assistance and support to students, staff, parents, and visitors entering office data. Provide administrative support to Central Office departments as needed. Assist with communication to parents/guardians/community members with miscellaneous information (zoning, registration, transportation, school information, etc.) Assist parents with student registration and job applicants. Create district employee badges and records. Update master district employee roster. Coordinates assigned projects and/or program components (conference room schedules, interdepartmental meetings, central office calendars) Serve as point of contact for all shipments from outside carriers (UPS, FedEx, etc.) to include verification of receipt, proper storage, and notification to appropriate personnel of receipt of goods Assist in the creation of materials for Pre-K, Federal Programs, Transportation, etc. as directed Project a positive image of the Cannon County School District at all times Keep information confidential concerning school business Act in a professional manner at all times Must be knowledgeable of day-to-day activities and upcoming events in Cannon County School District Collaborates effectively with other team members to coordinate the timely completion of all tasks Receive telephone calls; screen, handle, or refer routine calls as necessary; determine and collect information necessary to process calls (primary receptionist for Central Office) Maintain security of main lobby area Perform duties such as filing, typing, faxing, copying, etc., as necessary and requested Prepare correspondence, memorandums, reports, and other written correspondence as requested Scan various Central Office documents as requested and needed Successful completion of Criminal Justice fingerprint/background process and drug screen Create district employee badges Performs other duties as assigned by the Director of Schools.

TEMPERAMENT

(Personal Traits): 1. Adaptability to performing a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure. 2. Adaptability to accepting responsibility for the direction, control, or planning of an activity. 3. Adaptability to dealing with people. 4. Adaptability to construct generalizations, evaluations, or decisions based on sensory or judgmental criteria.

CAPACITY AND ABILITY REQUIREMENTS

Specific capacities and abilities may be required of an individual in order to learn or perform adequately a task or job duty.

Intelligence:

The ability to understand instructions and underlying principles; the ability to reason and make judgments.

Verbal:

The ability to understand meanings of words and the ideas associated with them.

Numerical:

The ability to perform arithmetic operations quickly and accurately.

Data Perception:

The ability to understand and interpret information presented in the forms of graphs, charts, or tables.

Spatial:

The ability to comprehend forms in space and understand relationships of plane and solid objects.

Manual Dexterity:

The ability to move the hands easily and manipulate small objects with the fingers rapidly and accurately.

Color Discrimination:

The ability to perceive or to recognize similarities or differences in colors or shades or other values of the same color.

TERMS OF EMPLOYMENT

240

Days SALARY:

see Non-certified pay scale; General Purpose School Budget line: 73320-162.

EVALUATION

Director of Schools

PHYSICAL DEMANDS

This job may require lifting or carrying of objects that exceed fifty (50) pounds, with frequent lifting and/or carrying of objects weighing up to twenty-five (25) pounds. Other physical demands that may be required are as follows: pushing and/or pulling, stooping and/or kneeling, reaching and/or handling, talking, hearing, seeing, and climbing.

WORK CONDITIONS

Normal working environment.

GENERAL REQUIREMENTS

The above statements are intended to describe the general nature and level of work being performed by the person assigned to this position. They are not intended to be a complete list of responsibilities, duties, and skills required of personnel so assigned. The Central Office Administrative Assistant-Receptionist is in daily contact with teachers, students, administration, the general public, and other work-related personnel. The ability to handle complaints, express a service-oriented attitude, communicate effectively with others, and work with limited supervision is vital.

NON-DISCRIMINATION POLICY

The Cannon County Board of Education does not discriminate because of age, race, color, gender, national origin, disability, religion, genetics, creed, or veteran status in the provision of services, in programs or activities, or in employment opportunities or benefits. The Cannon County School System is an Equal Opportunity Employer and member of TN Drug-Free Workplace. Employees or applicants who need reasonable accommodations should contact Human Resources for assistance.

PRIMARY LOCATION

Central Office

SHIFT TYPE

Full-Time