Part-Time Receptionist / Administrative Assistant Position Available In Coffee, Tennessee

Part-Time Receptionist / Administrative Assistant City Of Manchester Office Of Recorder 200 W Fort Street, Manchester, TN 37355

SUMMARY:

Responsible for managing day-to-day administrative tasks in the Mayor’s Office, including answering phones, scheduling meetings, handling correspondence, preparing documents, organizing files, and providing general support to the Mayor’s Office.

ESSENTIAL DUTES AND RESPONSIBILITIES

:

Communication:

Answering and directing phone calls, responding to emails, and communicating with people in person.

Scheduling:

Managing staff appointments, coordinating meetings, and booking travel arrangements.

Office management:

Maintaining office supplies, ordering supplies, managing website information, and coordinating repairs to office equipment.

Record keeping:

Filing paperwork and developing and maintaining a filing system.

Data entry:

Entering data into spreadsheets and databases, and creating presentations and reports.

Administrative support:

Providing general support to visitors, greeting visitors, and other staff members.

Problem solving:

Resolving administrative problems and ensuring the confidentiality of sensitive information.

Time management:

Prioritizing work, multi-tasking, and managing time efficiently. Performs back up duties of the Executive Administrative Assistant to the Mayor. Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

N/A

REQUIRED SKILLS AND QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Proven experience as an administrative assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook.) Excellent organizational and time-management skills Strong communication and interpersonal abilities. Ability to work independently and as part of a team. High school diploma or equivalent; associate or bachelor’s degree preferred. .

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk to hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, and ability to adjust focus. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts. The noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.