Front Desk Coordinator Position Available In Hamilton, Tennessee

Description We are looking for a detail-oriented and organized Front Desk Coordinator to join our team in Chattanooga, Tennessee. In this short term contract positoin, you will play a key role in supporting our non-profit organization’s daily operations by managing administrative tasks, coordinating schedules, and assisting with client services. This role is perfect for someone who thrives in a fast-paced environment and enjoys being the first point of contact for a variety of stakeholders.

Responsibilities:

• Schedule appointments, complete intake paperwork for new clients, and maintain accurate records in the organization’s database.
• Manage and update calendars, coordinate meeting schedules, and prepare reports as needed.
• Provide administrative support to the Director by preparing materials for lessons, conferences, and training sessions, including creating folders, laminating documents, and handling mass mailings.
• Assist with clerical tasks such as report generation, expense tracking, and billing support.
• Ensure accurate data entry and maintain the integrity of databases to support operational needs.
• Handle receptionist duties, including answering multi-line phone systems and providing excellent customer service.
• Assist with donation processing and inventory management to support organizational needs.
• Order and maintain office supplies to ensure the smooth functioning of daily operations.
• Support staff with various administrative tasks and contribute to team projects as assigned. Requirements
• At least 1 year of experience in an administrative or front desk role.
• Proficiency in Microsoft Word and Microsoft Excel for document preparation and data management.
• Strong skills in managing databases and performing high-quality data entry.
• Experience with answering multi-line phone systems and providing customer service.
• Ability to handle clerical tasks such as report generation, expense tracking, and scheduling.
• Excellent organizational skills and attention to detail.
• Strong communication skills, both written and verbal, to interact effectively with clients and staff.
• Ability to multitask and prioritize work in a fast-paced environment.

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