Receptionist Position Available In Williamson, Tennessee

Receptionist Apex Recovery LLC (TN)

Brentwood, TN Job Details Full-time Estimated:

$38.4K – $47.6K a year 22 hours ago Qualifications Microsoft PowerPoint Microsoft Word CPR Certification Microsoft Excel Microsoft Outlook Process improvement Mid-level Windows Microsoft Office 3 years Administrative experience High school diploma or GED Analysis skills Project management Accounting Human resources Organizational skills Project management software Budgeting Office management Employee engagement Leadership Communication skills Time management

Full Job Description Description:

Job Title:

Receptionist Work Location:

Brentwood, TN Reports to:

Director of HR Full Time:

X Non Exempt:

X Position Summary:

This role provides high-level administrative and operational support, reporting directly to the Chief Financial Officer (CFO) and Human Resources Leadership , while working under the guidance of the Chief Executive Officer (CEO) and Executive Management Team . The position requires a strong foundation in finance and human resources , as well as experience in organizational operations, project tracking, and regulatory compliance. The individual will oversee administrative team functions and support process improvements to enhance organizational efficiency and compliance.

Key Responsibilities:

Provide oversight and direction to the Administrative Team , supporting the CEO and Executive Management Team in daily operations and long-term planning. Assist in managerial and organizational reviews , audits, and evaluations to improve department performance and organizational structure. Support the development, implementation, and evaluation of strategic plans , including budget alignment and resource planning. Serve as a liaison for Joint Commission requirements and ensure all documentation and communication meet compliance standards, as directed by Senior Leadership. Partner with HR and Finance to clarify and implement policies , and provide technical assistance to management regarding organizational processes and workforce efficiency. Maintain and manage systems that support HR functions (onboarding, compliance documentation, training schedules) and financial processes (budget tracking, vendor coordination, invoice processing). Coordinate and help plan organization-wide events such as the annual board dinner, employee recognition events, and training retreats. Attend meetings related to projects, finance, HR compliance , and process improvements ; document action items and ensure follow-up tracking. Design and manage automated tracking systems for projects and departmental workflows to improve reporting and decision-making capabilities. Ensure directives from Senior Leadership are communicated and implemented effectively across departments. Draft and maintain official correspondence on behalf of Senior Leadership, including financial summaries , HR memos, patient communications, and board documents. Schedule and coordinate meetings and appointments, including preparation of materials, refreshments, parking, and room reservations. Organize, prioritize, and track multiple projects to ensure deadlines and goals are met. Ensure compliance with insurance protocols, HIPAA, and other federal, state, and local regulations in collaboration with HR and Finance departments. Perform other related duties as assigned to support organizational needs.

Qualifications:

Background in finance, accounting, or budgeting with demonstrated understanding of operational controls and reporting. Experience or strong knowledge of human resources practices , including compliance, onboarding, and employee engagement. Excellent communication, organization, and project management skills. Proficiency in Microsoft Office Suite, Google Workspace, and project management software. Ability to handle confidential information with integrity and discretion. Strong analytical and process improvement mindset.

Requirements:

Education and Experience Requirements:

High school diploma required; additional education or certifications in business, finance, or HR preferred. Minimum of three (3) years of experience in office management or administrative leadership. CPR certification required. Background in finance, accounting, or budgeting , with a strong understanding of operational controls and reporting. Experience or strong working knowledge of human resources practices , including compliance, onboarding, and employee engagement. Proficiency in Microsoft Office Suite, Google Workspace, and project management software. Demonstrated ability to handle confidential information with integrity and discretion. Excellent communication, organizational, and project management skills. Strong analytical thinking and process improvement capabilities.

Knowledge, Skills, and Abilities:

Ability to maintain confidentiality in a small office setting. Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and general Windows applications. Strong organizational and time management skills with the ability to multitask effectively. Ability to develop and maintain positive working relationships with staff, clients, vendors, executives, and medical providers. Effective verbal and written communication skills across all organizational levels. Flexibility to shift between tasks of varying nature without loss of focus or efficiency. Strong analytical skills and sound judgment in decision-making. Ability to prioritize responsibilities, meet deadlines, and adapt to changing demands.

Physical Requirements:

Repetitive hand movement use and view PC. Sits or stand for a long period of time, reach, bend, climb, stoop, and lift up to 25lb. The job duties listed above should not be construed as an exhaustive list of all job duties required. Other duties will be assigned as need arises and according to programmatic need.