Travel Clerk III Position Available In Calhoun, Alabama

Travel Clerk

III AIMC

Consulting 61 Responder Drive, Anniston, AL 36206

SUMMARY:

The Travel Clerk III is responsible for coordinating and securing travel itineraries, vouchers for reimbursement, and arrangements for all students attending training at the Center for Domestic Preparedness (CDP) and the Noble Training Facility (NTF).

ESSENTIAL DUTIES/RESPONSIBILITIES

 Prepare and order tickets through National Travel. Verify all ticket information and file appropriately. Reroute to stay within FED travel regs, time requirements, costing, mileage.  Receive and verify invoices in order to determine exact ticket costs and reconcile ticket costs for each class.  Create travel authorizations for each student receiving training. Prepare supporting documentation, and make changes as required submitting those documents in a timely manner to Team Lead for verification.  Create travel vouchers for each student requesting travel reimbursement. Present travel briefings to each class to explain in detail what is included on the voucher and the process to submit receipts after training. Gather and organize, verify all documentation to support proper reimbursement within federal reimbursement guidelines.  Provide students with all necessary documents to prepare for CDP training, including flight itinerary, using the Student Portal and when necessary, email. Use email and student portal to communicate with students to complete the voucher/reimbursement process.  Prepare and complete a financial reconciliation for each class verifying charges in travel management match received invoices. Reports to Team Lead/Asst Team in a timely manner for final class credit card reconciliation to be completed.  Prepare and submit final class documents to verify total attendance numbers.  Maintain and update class numbers, on a daily basis, with current training calendar information  Accommodate a flexible work schedule to include weekends and evenings, to perform the duties of an in-processing clerk.  Other duties as assigned

REQUIRED EXPERIENCE/SKILLS

 High school graduate or GED equivalent required  Advanced training and/or certification in computer software applications to include Microsoft Office (i.e., Word, Excel, Access)  Perform detailed tasks under time constraints, while maintaining an organized and clean workspace  Must possess and exhibit excellent oral and written communication skills

Job Type:

Full-time Pay:

From $17.75 per hour Expected hours: 40 per week

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Monday to Friday Weekends as needed

Work Location:

In person