Construction Project Coordinator / Accountant Position Available In Duval, Florida

Construction Project Coordinator / Accountant Merit Staffing Jacksonville, FL 32256 Essential Duties and Responsibilities Communicate with (or to) individuals or groups verbally and/or in writing (e.g. customers, suppliers, employees). Maintain relationship to ensure needs are met and problems/conflicts are resolved. Process invoices for routing, coding, approval and payment in accounting software Track and record field office (if applicable) preparation, including posting of statutory notices, preparation and file notice of commencements, provision of first aid kits, injury re-post forms/instructions and OSHA logs, ordering water supply, and advising appropriate parties of location of new field office Together, with the project team, set up and maintain job logs, job files, including job coding, filing, scanning Process employment applications and assist in other employment activities Assist project team in submitting time for payroll purposes Prepare, process, and file all assigned job-related correspondence and invoices. Process waivers, contract forms, change orders, notices to subcontractors, changed conditions, construction schedules, and purchase orders as assigned Performs various administrative tasks for the jobsite/office, including: handling incoming/outgoing mail and overnight mail, establishing new supplier accounts, oversee maintenance of office equipment, purchasing supplies, preparing meeting minutes, answering telephones, filing, etc. Attend all scheduled staff meetings and company functions that arise from time to time Provides information to appropriate individuals regarding project status and communicates between the field and corporate office. Establishes original estimate and contract items in the accounting cost system. Ensure job cost reports and accounts receivable reports are accurate at all times. Ensure all information in the project cost system and underlying supporting records are properly classified in a manner than best facilitates the use of the information. Understand the nature of the project cost systems and information processed. Bring issues to the attention of accounting management and the Project Manager for assistance and further evaluation. Enter all financial paperwork into the accounting system to ensure timely and accurate job cost information in accordance with JSox and audit requirements. This includes owner change orders (interface), owner billings (interface), budget transfers, job cost transfers, and subcontractor pay requirements. Collaborates with key people to process monthly billings to owners and runs projected final cost report. (Subcontractor Management) Produce 100% backup billings Processes subcontractor monthly pay applications and ensures all supporting attachments are correct. Follows up with subcontractors to obtain any missing documents so subcontractors are paid on time. Maintains subcontractor/vendor purchasing register. Verify all subcontractors and PO vendors have current insurance certificates, lien wavers, notices, etc. by checking the accounting non-compliance report and the fully executed contract or Purchase Order prior to the subcontractor starting work. Reconcile vendor’s accounts, apply and process credits. Monitor subcontractor’s and Owner’s payment. Assume other responsibilities as assigned by the supervising PM/Superintendent Communicates and reinforces the Company vision, mission, and values.

Job Types:

Full-time, Contract Pay:

$28.00 – $38.00 per hour

Schedule:

Monday to Friday Ability to

Commute:

Jacksonville, FL 32256 (Preferred) Ability to

Relocate:

Jacksonville, FL 32256: Relocate before starting work (Preferred)

Work Location:

In person