Office Manager – Construction (Flexible Hours) Position Available In Hampden, Massachusetts

Office Manager – Construction (Flexible Hours) 3.3 3.3 out of 5 stars Palmer, MA 01069

Position Summary:

We are seeking a highly organized and capable Office Manager to support the operational needs of our construction-related business. The ideal candidate will bring strong administrative, technical, and coordination skills to manage a range of recurring and ad-hoc responsibilities. Prior experience in the construction industry is strongly preferred.

Key Responsibilities:

Perform general administrative duties including typing, data entry, document editing, and record keeping Utilize Microsoft Office Suite with proficiency in Word and Excel (spreadsheet creation, formulas, formatting, etc.) Edit and process PDFs; maintain and organize digital and hard-copy files Support accounting functions through various platforms (basic setup, entries, disbursements) Conduct bid research and manage prequalification documentation Assist with project contract submissions and compliance tracking Manage payroll-related tasks, including certified payrolls and union reporting Track project materials and labor rates Prepare and issue invoices, proposals, and change orders Compile and submit monthly billing packages and related reports Coordinate insurance certificates and other compliance documentation Provide responsive support for urgent, time-sensitive requests and shifting priorities

Requirements:

Proven experience in an administrative or office support role (construction industry preferred) High level of proficiency with Microsoft Office (especially Excel and Word) Strong organizational skills and the ability to manage multiple deadlines and priorities Excellent attention to detail and ability to self-audit for accuracy Strong verbal and written communication skills Notary Public designation is a plus Ability to work independently and collaboratively in a fast-paced environment

Additional Information:

Full-time position requires a 40-hour work week; part-time hours will be determined based on availability and workload Compensation and benefits will be discussed during the interview process and are based on qualifications and experience Flexibility in daily start/end times is available for full-time role

Job Type:

Contract Pay:

$20.00 – $30.00 per hour Expected hours: 20 – 40 per week

Benefits:

401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to

Friday Work Location:

In person