Billing and Estimator for Restoration Company Position Available In Broward, Florida

Billing and Estimator for Restoration Company Confidential Pompano Beach, FL Job Details Full-time $65,916 – $85,243 a year 1 day ago Benefits Paid time off Qualifications CRM software Teamwork Microsoft Excel Sales automation tools Mid-level Other (software program) Xactware Xactimate Conflict management Productivity software Excel formulas Communication skills Negotiation Construction estimating

Full Job Description Job Overview:

We are currently seeking a highly skilled Billing and Estimating Specialist to join our dynamic team. This crucial role requires a meticulous and proactive professional adept at using Xactimate for precise cost estimations across a variety of restoration projects, including water, fire, mold, and storm damage. The ideal candidate will be responsible for creating detailed financial reports, managing client invoicing, and ensuring timely payment collections. Advanced proficiency in Microsoft Excel and experience with CRM software are essential.

Job Title:

Billing and Estimating Specialist Key Responsibilities:

Estimate Preparation :

Create detailed, precise estimates using Xactimate software for restoration projects including water, fire, mold, and storm damage.

Cost Analysis :

Evaluate and analyze project costs using both Xactimate and manual calculations.

Negotiation :

Negotiate claim settlements with insurance adjusters and clients to ensure accurate compensation.

Billing and Invoicing :

Generate and manage invoices, ensuring they align with the estimates and contract terms.

Documentation :

Maintain meticulous records of estimates, invoices, payments, and correspondence.

Project Coordination :

Assist project managers in preparing cost estimates, project schedules, and resource allocation.

Data Entry :

Accurately enter data related to costs and claims into company databases.

Client Communication :

Serve as the primary contact for clients regarding billing and estimating queries.

Financial Reporting :

Prepare financial reports detailing project costs and profitability.

Compliance :

Ensure all estimating and billing practices comply with industry standards and legal requirements.

Software Proficiency :

Utilize Xactimate, Excel, and other industry-relevant software efficiently.

Contract Review :

Examine contracts to ensure that financial terms and project scopes are accurately captured in estimates and invoices.

Audit Support :

Provide support during financial audits by supplying necessary documentation and explanations.

Training and Mentoring :

Train new staff in Xactimate and billing procedures.

Continuous Improvement :

Continually seek methods to improve the efficiency and accuracy of billing and estimating processes.

Credit Management :

Monitor client credit situations and manage credit extensions.

Dispute Resolution :

Handle disputes over invoices or estimates effectively.

Payment Collection :

Follow up on outstanding invoices and manage collections processes.

Budgeting :

Assist in project budget creation and management.

Risk Analysis :

Conduct risk assessments related to project costs and client contracts.

Market Analysis :

Stay informed about market trends that could impact project costs.

Procurement Assistance :

Help procure materials and services at optimal prices.

Cash Flow Management :

Monitor and manage the cash flow related to project billing.

Expense Tracking :

Keep track of project expenses and compare them against budgets.

Financial Forecasting :

Forecast future project revenues and expenses.

Performance Metrics :

Develop and track key performance indicators (KPIs) for the billing and estimating functions.

Stakeholder Engagement :

Engage with project stakeholders to gather cost and schedule requirements.

Custom Reporting :

Create custom reports for management regarding the financial status of projects.

Database Management :

Maintain and update the pricing database with the latest costs.

Process Optimization :

Identify and implement process improvements within the estimating and billing workflows.

Vendor Relations :

Maintain good relationships with vendors and subcontractors to ensure favorable terms.

Quality Assurance :

Ensure the accuracy and completeness of all financial documents.

Insurance Knowledge :

Have a thorough understanding of different types of insurance coverage related to construction and restoration.

Legal Awareness :

Be aware of legal implications in contracts and billing procedures.

Technology Updates :

Keep up to date with new technologies in estimating software and billing systems.

Team Collaboration :

Work closely with team members across departments to ensure cohesive project execution.

Customer Satisfaction :

Aim to achieve high customer satisfaction in all billing and estimating interactions.

Conflict Management :

Manage and resolve conflicts that may arise during the billing or estimating processes.

Ethical Practice :

Uphold ethical standards in all billing and financial transactions.

Sustainability Considerations :

Incorporate sustainability considerations into cost estimations and project planning.

Required Proficiencies:

Xactimate :

Advanced proficiency required.

Microsoft Excel :

Expert level required.

CRM Software :

Experience with customer relationship management software.

Communication Tools :

Proficiency in using modern communication tools for team and client interactions.

Job Type:

Full-time Pay:

$65,916.00 – $85,243.00 per year

Benefits:

Paid time off

Compensation Package:

Bonus opportunities Commission pay Performance bonus Yearly bonus

Schedule:

Monday to Friday No weekends Ability to

Commute:

Pompano Beach, FL 33064 (Required) Ability to

Relocate:

Pompano Beach, FL 33064: Relocate before starting work (Required)

Work Location:

In person