Administrative Assistant/Estimator Position Available In Cape May, New Jersey

Administrative Assistant/Estimator South Jersey Glass & Door 141 W Burk Ave, Wildwood, NJ 08260

POSITION:

Administrative Assistant

DEPARTMENT

Wildwood Branch

LOCATION

141 W Burk Ave, Wildwood, NJ

PAY RANGE

$20 – $26 per hour

FSLA/WORK STATUS

Full-Time; Non-Exempt

SUPERVISOR

Branch Manager

FULL-TIME WORK HOURS

Monday through Friday (8am – 4:30pm | 30 minute lunch)

BENEFIT PACKAGE

Available after 90-day probationary period: Health Insurance, Health Advocate EAP, 40 hours of vacation time, 40 hours of sick leave, company sponsored life insurance policy, use of gas card, and mobile phone stipend. Employees are eligible to participate in company sponsored 50% matching 401K after 6-months of employment.

PRIMARY FUNCTION

The Administrative Assistant for the Wildwood Branch will assist in estimating projects based on customer inquiries while providing comprehensive administrative support to the team. This role involves managing daily office operations, coordinating communication, maintaining records, and assisting in the efficient management of construction projects. The ideal candidate will have strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

Key Responsibilities:

Provide administrative assistance to the Branch. Estimate quotes based on customer inquiries; Schedule and coordinate meetings, appointments, and travel arrangements. Prepare and distribute meeting agendas, minutes, and follow-up actions. Maintain and organize project files, documents, and records. Assist in the preparation, review, and distribution of project documentation, including internal and external purchase orders, fabrication packets, and loading tickets. Ensure all documents are up-to-date and accessible to team members. Enter accurate project data into our ERP system and generate work tickets, materials lists and drawings from ERP and project management systems. Act as the primary point of contact for internal and external communications. Facilitate clear and timely communication between internal and external customers. Handle incoming calls, emails, and correspondence, directing them to the appropriate team members. Assist in tracking project schedules, and deadlines. Coordinate with field managers, estimators, project managers, suppliers, and vendors to ensure timely delivery of materials and services. Support the project team in resolving any administrative or logistical issues. Maintain office supplies ensuring a well-organized and efficient work environment. Coordinate with IT support for any technical issues or requirements. Assist in processing purchase orders. Monitor project expenses and assist in budget tracking. Communicate effectively with our safety coordinator regarding compliance with company policies, procedures, and safety regulations. Assist in maintaining safety records and reports. Support the implementation of safety programs and initiatives.

Qualifications:

High school diploma or equivalent; Associate’s or Bachelor’s degree in Business Administration or a related field is preferred. Proven experience as an administrative assistant or in a similar role, preferably in construction management or a related industry. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time-management skills. Strong written and verbal communication skills. Ability to multitask and prioritize tasks effectively. Detail-oriented with a high level of accuracy. Familiarity with takeoff software is a plus. Ability to work independently and as part of a team.

Work Environment:

Office-based with occasional visits to construction sites. Fast-paced and dynamic work environment.

Job Type:

Full-time Pay:

$20.00 – $26.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Morning shift

Work Location:

In person