Senior Analyst, Procurement Services Position Available In Broward, Florida

Senior Analyst, Procurement Services Senior Analyst, Procurement Services locations
Cypress Creek Administrative Center
time type
Full time
posted on
Posted 5 Days Ago
job requisition id

REQ-000045787

Job Profile Summary This position provides essential support and reporting information necessary for the effective management, direction, supervision and coordination of the Procurement Department; manages the development and support for new and existing supplier registration and the supplier relations program; and serves as the information technology liaison for the area. Performs complex technical and financial analysis for procurement research, supplier relations, data management, reports, and contract analysis. Monitors Federal and State Vendor list for compliance. Serves as the College’s credit card programs administrator; and assists staff and administration with College systems in support of area and divisional goals and functions. Performs related work as directed.

Minimum Education:

Bachelor’s degree required. Master’s degree preferred.
An equivalent combination of experience and education may be considered where applicable.

Minimum Experience/Training:

Six years of relevant experience in procurement, business services, and operations with proficiency in financial analysis, reporting, institutional effectiveness, and training; extensive knowledge of relational database and reporting tools, plus working knowledge of research techniques and processes; and the ability to locate, interpret, and synthesize a high volume of financial, procurement, and vendor information, and others as required.

Essential Functions:

Daily – 25%: Identifies, researches, compares, and analyzes data applicable to Business Services (i.e. finance, procurement, supplier management, supplier relations, contract performance and administration, contract compliance, institutional effectiveness), and other assigned areas. Maintain supplier registration in Workday; state of Florida certification registration and renewals. Engage with the state of Florida suppliers for accuracy of expiration dates and assist in registration with BC. Maintain supplier mailbox sdc@broward.edu. Performs analytical tasks, to include gathering, analyzing and synthesizing information and data applicable to areas, including developing a research strategy and methodology for gathering data from internal and external sources; includes evaluating and clarifying inquiries and contacting personnel at external sources.
Daily – 25%: Administers the Procurement and Travel Card Program – Lead and guide the College in the requirements to obtain a procurement and/or travel card; review applications for the procurement and/or travel card; apply for the cards; issue the cards; handle any fraud alerts reported by the issuing bank or the cardholder; request replacement cards due to fraud, lost or stolen cards; monitor the integration of procurement and travel card transaction to the College Workday finance system; research any missing transactions when notified by accounts payable; load missing transactions; suspend, cancel, delete cardholders for not following procedures, or for employees leaving the College; changing departments. Update user handbook/manual, online P-Card and Travel Card tutorials, and coordinate all audits of P-Card and Travel Card programs. Provides P Card and Travel Card reports and/or lists for the Accounts Payable Department as needed.
Weekly – 10%: Communicates effectively with internal and external customers and the general public in matters relating to assigned tasks, procurement services matters and opportunities, and institutional initiatives, including providing assistance and training in applicable database and information management system(s).
Weekly – 10%: Participates in the development and review of policies and procedures related to supplier relations and the credit card programs to maximize delivery of services to College departments and to improve College procurement practices. Reviews and monitors supplier participation in College solicitations, as applicable. May represent the AVP, Procurement; Senior Director, Procurement; and/or Procurement Manager at various conferences and meetings related to supplier relations and/or area of responsibility.
Monthly – 5%: Develops and manages the active website for Procurement Services and Supplier Relations, which is used by internal and external customers. Post monthly Forecast of Procurement Opportunities to ensure widespread communication of College solicitation opportunities. Provide IT with any updates or changes to the broward.edu website and Broward Connect. Verifies Federal Excluded Parties list and State Suspended vendor list on all active suppliers.
Quarterly – 5%: Plans, tests, and implements system enhancements and conversions. Ensures system enhancements follow the appropriate IT guidelines, meet or exceed user requirements, and are completed in a timely fashion. Provides input into the creation of detailed project plans, target dates, and other aspects of assigned projects.
Weekly – 10%: Utilizes information from MS Teams Sites, Supplier Registration Portal, Workday Cloud Based SaaS System and other databases to: 1. Prepares reports for the Procurement Services Area and Supplier Relations Area. 2. Accesses and analyzes reports to support area and divisional projects and goals. 3. Provides research to respond to internal (college) and external (vendor) inquiries. 4. Performs database and information management system(s) management and maintenance tasks, e.g. creating and updating records, correcting inaccuracies, extrapolating data, etc. Prepares reports, documentation and related informative and presentation materials; including evaluating, organizing, verifying and extrapolating data.
Weekly – 5%: Leads the research and resolution of system issues. Partners with technical areas in the research and resolution of system and process problems. Serves as liaison between Procurement and Information Technology. Reviews and analyzes area files for compliance with state of Florida and practices, protocols, laws, rules, and regulations, and College policies and procedures.
Other – 5%: Performs related duties as assigned.

Knowledge, Skills and Abilities:

Advanced ability in Microsoft Office products such as Excel, Word, Access, and SharePoint, as required. Demonstrated ability to generate reports in various College applications and Workday Cloud Based SaaS System, including complex queries, importing, and exporting data and data analysis. A high degree of precision necessary; must be organized, detail-oriented, and capable of managing several projects simultaneously. Solid interpersonal communication skills and the ability to work with all levels at the College, including senior management and area/divisional staff.
Basic understanding of commitment/obligation/expense accounting as it relates to the accounting behind procurement and credit card transactions.
In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College.
Ability to perform complex administrative analysis with only general supervision.
Strong diagnostic, analytical, and problem-solving skills.
Excellent coordination and communication skills used appropriately influence the decision-making of individuals and groups at all levels in the College.
Ability to plan and manage own workflow, priorities, and results accomplishment.
Requires the ability to present and disseminate data to various levels.
Requires advanced knowledge of computerized systems and multiple operating environments i.e. Microsoft Office Products and specialized computer systems including, but not limited to Supplier Registration Portals and Workday Cloud Based SaaS System.
Ability to interact and effectively communicate with a diverse employee and student population. Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect, resilience, and fair, thoughtful decision-making, all while upholding the values of integrity, transparency, and honesty. Job Title Senior Analyst, Procurement Services Position Number

P0005862

Job Status Full time Regular Department Procurement Services Location Cypress Creek Administrative Center Pay Grade 715 Salary $52,900 – $62,158 (Salary commensurate with education and experience) Work Shift First Shift Work Schedule Monday – Friday/Weekends/Varies Hours Per Week 40 Posting End Date Open Until Filled