Procurement Agent, Buyer (General) Position Available In Charlotte, Florida

Procurement Agent, Buyer (General) 3.7 3.7 out of 5 stars 1016 Education Avenue, Punta Gorda, FL 33950 CHARLOTTE

COUNTY PUBLIC SCHOOLS

Classified Job Description Procurement Agent, Buyer (General)

Department:

Purchasing Job Code:

77637

FLSA:

☐Exempt ☒

Non-Exempt Salary Schedule:

Classified Reports To:

Director of Procurement Services Paygrade:

5

Board Approved Date:

6/11/2024

Calendar:

252

Work Hours:

8• hrs/day•

JOB GOAL

To assist in the efficient and effective operation of the central procurement functions to provide value goods and services at the lowest price. The Procurement Services Department is looking for a motivated, career oriented individual. This is an entry level Buyer position. With available training, you can earn certifications, which can lead to a higher paygrade. This position will be focused on Capital Projects. Construction and/or Maintenance purchasing/management experience will be beneficial.

MINIMUM REQUIREMENTS

•: Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty successfully. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

EDUCATION, TRAINING & EXPERIENCE

High school diploma or equivalent Experience of at least three (3) years in a reasonable capacity using customer service skills and Microsoft Word and Excel skills and one (1) year of hands-on purchasing experience for a government agency or private company Knowledge of computer data entry and word processing for purchasing and warehousing activities

PREFERRED QUALIFICATIONS

•Such alternatives to the above qualifications as the Superintendent may find appropriate.

ESSENTIAL DUTIES & RESPONSIBILITIES

The following statements of duties and responsibilities are intended to describe the general nature and level of work being performed by individuals assigned to this position. These statements are not intended to be an exhaustive list of all duties and responsibilities required of all personnel within this position. 1. Assists in the evaluation of various equipment, supplies and services in product areas, as assigned. 2. Assists in establishing and maintaining effective working relationships with sales representatives. 3. Assists in working with departments and schools to identify purchase needs in product areas, as assigned. 4. Assists in developing specifications and drafts the following solicitations with assistance: request for quotations (RFQs), invitations to bid (ITBs), Requests for Proposal (RFPs) and Invitations to Negotiate (ITNs). May serve as the (usually non-voting) evaluation committee chair for RFPs and ITNs. 5. Orders supplies and equipment in product areas, as assigned. 6. Assists in purchase order follow-up and expediting of orders in product areas, as assigned. Reviews purchase orders and attached contractual binding documents to ensure it complies with Federal, State, District and local procurement regulations, policies and procedures. Any document with extensive terms and conditions should be escalated to supervisor. 7. Maintains regular review of Material Control System reports for all warehouse supplies, as assigned. 8. Assists in keeping our term contracts current and responsive to District needs. 9. Coordinates the preparation and maintenance of the warehouse catalog, as assigned. 10. Electronically accesses multiple service and supply catalogs and specifications from on-line sources. Such catalog and specifications can be provided to end-users to help them development their statement of work and/or specifications. 11. Assists in the coordination of the annual warehouse inventory, as required. 12. Maintains current knowledge of developments in the area of responsibility. 13. Maintains effective working relationship with other employees. 14. Assists in performing cost and price analysis that can withstand outside audit. 15. Assists in preparing agenda items to the School Board. 16. Trains individuals in best procurement practices to include post award practices. 17. Participates in local and regional procurement conferences. 18. Anticipates future challenges and advises supervisor. 19. Performs other job-related functions as may be assigned.

SUPERVISORY RESPONSIBILITY

Not applicable

PHYSICAL REQUIREMENTS

(Describes physical conditions of this position) : ☐Sedentary Work Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently to lift, carry, push, pull or move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met. ☒Light Work Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. If the use of arm and / or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated as Light Work. ☐Medium Work Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently and/or up to 10 pounds of force constantly to move objects. ☐Heavy Work Exerting up to 100 pounds of force occasionally, and/or up to 50 pounds of force frequently, and/or up to 20 pounds of force constantly to move objects. ☐Very Heavy Work Exerting in excess of 100 pounds of force occasionally, and/or in excess of 50 pounds of force frequently, and/or in excess of 20 pounds of force constantly to move objects.

PHYSICAL ACTIVITY

(Physical activities of the job are listed below and are with or without accommodations for disabilities for this position.) X Sitting Resting with the body supported by the buttocks or thighs. X Standing Assuming an upright position on the feet particularly for sustained periods of time. X Walking Moving about on foot to accomplish tasks, particularly for long distances. Climbing Ascending or descending ladders, stairs, scaffolding, ramps, poles, etc. using feet and legs and/or hands and arms. X Bending Lowering the body forward from the waist. X Stooping Bending body downward and forward by bending spine at the waist through the use of the lower extremities and back muscles. X Kneeling Bending legs at knee to come to a rest on knee or knees. X Squatting Bending the body downward and forward by bending leg and spine. Crawling Moving about on hands and knees or hands and feet X Reaching Extending hand(s) and arm(s) in any direction X Pushing Using upper extremities to press against something with steady force in order to thrust forward, downward or outward exerting up to 20 pounds of force X Pulling Using upper extremities to drag, haul or tug objects in a sustained motion exerting up to 40 pounds of force. X Lifting Raising objects from a lower to a higher position or moving objects horizontally from position- to-position through the use of the upper extremities and back muscles exerting up to 10 pounds of force frequently and up to 20 lbs. occasionally. X Carrying X Grasping Applying pressure to an object with the fingers and palm. X Writing X Driving X Hearing Acuity The ability to perceive speech and other environmental sounds at normal loudness levels. X Visual Acuity The power to see at a level which allows reading of numbers and text, operations of equipment inspection of machines, etc.

WORKING CONDITIONS

(Conditions the worker will be subject to in this position with or without accommodations for disabilities. Indicate all that apply to the position. Please note that there can be more than one condition.) ☐Outdoors The worker is subject to outside environmental conditions. There is not effective protection from weather conditions such as wind, moisture, sunlight, extreme temperature changes, etc. ☐Indoors The worker is subject to inside environmental conditions. There is protection from weather conditions but not necessarily from temperature changes. ☒Indoors and Outdoors The worker is subject to both environmental conditions. Activities occur inside and outside. ☐Cold The worker is subject to extreme cold. Temperatures are below 32 degrees for periods of more than one hour. ☐Heat The worker is subject to extreme heat. Temperatures are above 100 degrees for periods of more than one hour. ☐Noise The worker is subject to noise. There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level. ☐Vibration The worker is subject to vibration. There is exposure to oscillating movements of the extremities or whole body. ☐Hazards The worker is subject to hazards. This includes a variety of physical conditions, such as proximity to moving mechanical parts, electrical current, working on scaffolding and high places and exposure to high heat or chemicals. ☒Atmospheric Conditions The worker is subject to atmospheric conditions. One or more of the following conditions affect the respiratory systems or the skin: fumes, odors, mists, gases or poor ventilation. ☐Oils The worker is subject to oils. There is air and/or skin exposure to oils and other cutting fluids. ☐Respirator The worker is required to wear a respirator. ☐None The worker is not substantially exposed to adverse environmental conditions (such as in typical office or administrative work).

MACHINES, TOOLS, EQUIPMENT

(Machines, tools, equipment, electronic devices, vehicles, etc., used in this position.) Computer, telephone, printer, copier and various other office equipment. Charlotte County Public Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation. Charlotte County School Board is anEqual Opportunity Employer. For more information, please click here: ADA Information.

Charlotte County Public Schools does not discriminate. To read the full Statement of Non-Discrimination and for information about contacting an equity officer, please click here: Statement of Non-Discrimination.

Charlotte County Public Schools provides preference in employment, reemployment, promotion, and retention to eligible veterans in accordance with state statute (295.07 F.S.) and School Board Policies 1120.11, 3120.11, and 4120.11. For more information, please click here: Veterans Preference.3

Job Type:

Full-time Pay:

$21.80 per hour Expected hours: 40 per week

Benefits:

Dental insurance Employee assistance program Employee discount Flexible spending account Health insurance Health savings account Life insurance Professional development assistance Retirement plan Tuition reimbursement Vision insurance

Schedule:

8 hour shift Monday to

Friday Experience:

Hands-on Purchasing:

1 year (Required)

Microsoft Office:

3 years (Required) Ability to

Commute:

Punta Gorda, FL 33950 (Required) Ability to

Relocate:

Punta Gorda, FL 33950: Relocate before starting work (Required)

Work Location:

In person