Purchasing Specialist II Position Available In Clay, Florida

JOB SUMMARY

The Purchasing Specialist II will have the main responsibility for all the functions handled by the Purchasing Specialist I, as well as coordinating with Fiscal to support month-end processing, and supporting all purchasing needs agency-wide. The Purchasing Specialist II reports directly to the Purchasing Manager and indirectly to the Accounting Controller and Chief Financial Officer.

Pay Grade:

P28

Salary:

$48,239.99

• $55,916.

21## Duties

ESSENTIAL JOB FUNCTIONS

• Oversees the process of obtaining vendor pricing information for products and services, as well as the determination of the optimum supplier in terms of price, quality, and delivery, to procure equipment, supplies, services, or part, in accordance with agency policy
• Responsible for investigating and researching best value for the procurement of goods regarding quality and price
• Oversees processing of requisitions, research processing of purchase orders and blanket purchase orders for supplies/equipment; ensures all required information is accurate, complete, and submitted to the appropriate authority in a timely manner.

If Sole Source purchase; ensures sole source (F034) form and documentation are included with requisition; assign sole source tracking number and update Sole Source spreadsheet. If a Contract purchase, ensures contract numbers are verified with ([www.

MyFlorida.com](http://www.myflorida.com/){tabindex=”0″}) as a current and valid contract

• Provides procurement support and services for department users to determine means and methods for requesting and completing procurement orders of commodities, materials, supplies, vehicles and equipment
• Monitors supplier performance and resolving issues and concerns
• Utilizes a variety of analytical techniques to solve problems
• Oversees all aspects of online purchases to ensure items are ordered and received; verification of deliveries are addressed with requester in accordance with agency policy
• Responsible for all credit card related purchases, providing all receipts and supporting documentation to the Fiscal team for monthly credit card statement reconcilement
• Responsible for all purchases for the SRO and School Safety units to ensure all purchases are properly segregated by fund, unit and aligned with the separate budget and funding received to support the SRO function for Clay County District Schools
• Responsible for purchasing and supporting the Grant Unit for any products and/or services needing to be procured with grant funding and providing all purchasing supporting documentation to the Grant Unit in compliance with reimbursement requirements
• Oversees all aspects of receipt and or return of goods and supporting documentation for on-line purchases
• Oversees vendor management and vendor file maintenance per agency policy; ensures F070 form is complete with copy of vendor W-9
• Assists in the quarterly, bi-annual and annual audits of inventory held in various departments under the supervision of the Purchasing Manager and Accounting Controller
• Assists Purchasing Specialist I with making suitable travel arrangements and conference registration as needed or as requested by an approved authority, taking into consideration agency policies/procedures concerning travel, airline/hotel/rental car availability and rates, and the requestor’s schedule to ensure that the requestor is able to achieve his/her goals in the most safe and economically feasible manner possible•Supports the Purchasing Specialist I with accurate travel database detailing and all pertinent travel documentation including booking dates, travel dates, hotel and car rental reservations, airline tickets, phone numbers, and all other related documents•Successfully handles multiple projects simultaneously•Issues gas cards to personnel on official travel; accurately documenting gas card information in the GATE Fuel spreadsheet and GATE F el card binder•Provides training for staff/volunteers in compliance with all applicable purchasing local, state, and federal statutes and regulations•Work with leaders in our organization to understand the needs of our organization and ensure we achieve our procurement goals in a timely manner•Utilize a variety of analytical techniques to solve problems•Ensures continuity and operational efficiency is obtained through accurate and timely dissemination of information consistent with agency policy and procedures•Establishes working relationships with vendors through in person meetings, phone and email communications; discusses and resolves problems regarding delayed goods and services delivery; returns damaged or incorrect items to vendors and processes necessary documents for credit•Displays a strong personal commitment to successfully completing work timely and of good quality•Thoroughly analyzes conditions and reaches independent decisions•Processes applicable incoming and outgoing documents and/or files in a timely manner consistent with supervisory direction and/or agency policies/procedures•Participates in cross-training with other co-workers; assists those co-workers when the need arises and learns new tasks by working together as a team•Reports identified or potential maintenance, safety, and/or non-compliance findings, hazards, and incidents to the appropriate personnel and/or department•Timely completes all assignments, special projects, and budgetary requirements (if applicable) as directed, adhering to applicable agency policies•Adheres to leave and attendance policies, including punctual arrival and completing full shifts.

Informs the supervisor about illness or untimely incidents, reports overtime hours worked, and timely submits timesheet, attendance, and leave requests

• Regularly checks assigned mailbox, phone calls, PowerDMS, and email messages, responding promptly and professionally
• Makes Purchasing Manager and Controller aware of anything noteworthy, accomplishments, challenges, or issues
• Responds to supervision, guidance, direction, and feedback in a receptive manner and in accordance with agency policies
• Conducts themselves in a polite, helpful, courteous, ethical, and professional manner, abiding by the established code of ethics, and demonstrates a courteous and professional image when engaged in any activity with the public
• Cultivates positive working relationships with colleagues and other agency units to enhance work area output and services in line with agency policies
• Demonstrates an understanding, consideration, and respect of cultural, religious, and gender differences when interacting with the public and coworkers
• Prepares/conducts and actively participates in job-specific training
• Performs other duties as assigned.

## Qualifications and Requirements

QUALIFICATIONS

Minimum Education, Experience and Requirements:

Associates Degree or course work in Busines