Senior Purchasing Coordinator – Purchasing Department Position Available In Escambia, Florida

Escambia County
FLORIDA
Senior Purchasing Coordinator – Purchasing Department

Base Pay:

$49961.00 – $62452.00/year
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CLOSING DATE

JUNE 10, 2025•This class either performs coordination, supervisory, and specialized work in the purchase of commodities and services or manages and monitors the contracting function for all County departments.

EXAMPLES OF DUTIES

Supervises staff by prioritizing and assigning work, conducts performance evaluations, ensures staff is trained, ensures that staff follow the County’s policies and procedures, maintains a healthy and safe working environment, and makes hiring, termination, and disciplinary recommendations
Reviews and processes a wide variety of purchase orders and requisitions and/or change orders for products, services, and/or other related items, ensures requisitions are properly completed and authorized, classifies incoming requests, assigns numerical coding to requisitions, assigns account and fund codes to requisitions, converts requisitions to purchase orders, and/or performs other related activities
Develops, initiates, formulates, and analyzes highly technical and complex solicitations, specifications, and conditions for bids and proposals
Assists department staff in the preparation and management of solicitations
Evaluates bids and proposals; participates in related meetings; prepares and makes recommendations for bid and proposal awards
Coordinates the formal advertisement and solicitation of bids and proposals from qualified sources; negotiates contracts to achieve the best possible price for goods and services
Advises and contributes to the preparation of departmental reports, which may be related to costs, quality, quantity, standardization, value analysis, price trends, vendor management, expenditures, strategic procurement, and other related duties
Assists with budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget items; monitors and controls expenditures
Identifies needs and takes appropriate actions to independently resolve issues
Reads, understands, and interprets contractual terms and conditions; monitors vendor compliance with solicitation requirements, contract requirements, and/or purchase order specifications and standards; identifies and recommends appropriate modifications and/or amendments
May develop and facilitate procurement training programs for internal departments
Performs other duties as assigned

TYPICAL QUALIFICATIONS

Minimum Qualification Requirements:

Training and Experience:

Bachelor’s Degree in Business Management, Marketing, or a related field and at least four years of procurement experience related to the development of various solicitation types and four years of experience negotiating agreement terms & conditions; or, a combination of education and experience equivalent to these requirements.

Licenses and Certifications:

Valid driver’s license from state of residence

Preferred Qualifications:

Governmental procurement experience
Certification Certified Public Purchasing Buyer (CPPB) Certification or
Certified Public Purchasing Officer (CPPO) Certification
Knowledge, Skills, Abilities, and Other Characteristics (KSAOs):
governmental procurement principles and practices
product and service research methods
applicable Federal, State, and local laws, rules, regulations, codes, and/or statutes
contract development, administration, and maintenance principles and practices
negotiations
using various software systems, including e-procurement system(s)
Microsoft Suite, especially Word and Excel
governmental accounting practices and processes negotiation practices
basic budgeting principles, including the development, monitoring, and administration of budgets
basic accounting principles
service and material sources and suppliers
processing requests for procurements conducting research
obtaining and interpreting market prices and trends
developing and analyzing complex solicitations, specifications, and conditions for bids and proposals
communication and interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
use a computer and related software applications interpret contractual terms and conditions

SUPPLEMENTAL INFORMATION

County-wide Employee Responsibilities:

All Escambia County BCC employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Escambia County BCC’s Employee Code of Ethics, gift, and conflict of interest policies.
All Escambia County BCC employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

Emergency Management Responsibilities:

During emergency conditions, the incumbent of this position will automatically be considered an emergency service worker. This employee is subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and is expected to perform emergency service duties as assigned

Physical Requirements:

Positions in this class typically require: Grasping, talking, hearing, seeing, finger and hand dexterity, and repetitive motions.

Sedentary Work:

Exerting up to ten pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally, and all other sedentary criteria are met.