Purchasing Agent Position Available In Highlands, Florida

Purchasing Agent 2.1 2.1 out of 5 stars Avon Park, FL 33825

SALARY:

($40,000-$50,000)

DOQ APPLICATIONS MUST BE SUBMITTED

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AVONPARK.CITY/JOBS NATURE OF WORK

Under general supervision of the finance director is responsible for the procurement of supplies, materials and equipment of the desired grade and quality at prices favorable to the city; and prepares and oversees all Bids, Request of Proposals (RFP) and Requests for Qualifications (RFQ)

ESSENTIAL DUTIES AND RESPONSIBILITIES

Ability to communicate with the public (vendors) and other city employees to answer questions and/or gather information regarding service, pricing, delivery, invoicing, etc. Ability to review specifications, perform research and prepare bid documents (i.e., Bids, RFP’s and (RFQ), conduct bid openings, evaluate responses, and prepare written recommendations for award by City Council Ability to access, input and retrieve information from the financial system. Ability to fairly administer contracts and resolve areas of dispute and disagreement with departments and vendors related to specification development, product requirements, delivery, invoicing, etc. Or any other duties assigned by finance director

QUALIFICATIONS AND REQUIREMENTS

Ability to conduct training in concise, logical order to all levels of personnel within the city Ability to prepare requests for quotation from vendors for supplies and materials and investigate and research sources of supply Ability to prepare and submit requisitions for purchase orders Ability to prepare special reports and/or other related duties as needed or directed

OTHER KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge of state statutes, municipal ordinances, policies and procedures regarding purchases of supplies, equipment and contracting for services. Knowledge of price quotations systems and discounting procedures. Knowledge of local vendors, products, services and local marketing trends. Skill in writing specifications for the purchase of equipment, materials and supplies. Skill in identifying potential vendor sources and reasonable prices for a variety of equipment, materials and supplies. Ability to communicate both orally and in writing to obtain information from city personnel, to negotiate purchases or contracts and resolve problems with vendors. Ability to receive detailed information through oral communication. Ability to analyze, research and investigate information and data. Ability to operate a variety of office equipment including but not limited to PC, keyboard, calculator and telephone. Ability to perform a variety of physical skills including, but not limited to performing data entry, sorting and writing. EDUCATION and

EXPERIENCE

A Bachelor’s Degree in Business Administration or related field from a regionally accredited institution; or any satisfactory combination of education, training, and experience, that demonstrates the required knowledge, skills and abilities to perform the above duties. Three years of municipal experience required in purchasing equipment, supplies, materials, and services through quotations and competitive bidding, as well as preparing specifications, or an equivalent combination of education and experience. Required experience municipal with Requests for Proposals (RFP), Requests for Quotations (RFQ), and Invitations to Bid (ITB)

PHYSICAL DEMANDS

While performing the duties of this job, the person in this position must be able to remain in a stationary position 50% of the time. The person in this position needs to occasionally move about inside the office to access office machinery, etc.; This would require the ability to move files, open filing cabinets and bend or stand as necessary. The person in this position constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. The employee may frequently lift and/or move up to 10 pounds and occasionally life and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus. The noise level in the work environment is typical of a general office. All employees serve an essential role in the City’s disaster preparation and/or disaster recovery efforts, as designated by the City’s Emergency Manager. This may involve being prepared to stay at a city facility during disaster events or to respond to damage assessment operations shortly after a storm/disaster. Employment Applications for the City of Avon Park must be filled out in entirety.

Applications are located at:

www.avonpark.city/jobs The City of Avon Park is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, ethnicity, disability, genetic information, marital status, or status as a protected veteran. Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or contact Human Resources (863‐452‐4406). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation. Preference will be given to preference‐eligible veterans in accordance with applicable law. Equal Employment Opportunity (EEO)/Disabled/Drug Testing/Veteran.

Job Type:

Full-time Pay:

$40,000.00 – $50,000.00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Health savings account Life insurance Retirement plan Tuition reimbursement Vision insurance

Schedule:

8 hour shift

Work Location:

In person