Senior Procurement Analyst-559 Position Available In Hillsborough, Florida

JOB SUMMARY

Performs a variety of procurement and administrative duties of moderate to advanced complexity, which may include contract management/monitoring responsibilities, related to the procurement of commodities and services in support of a centralized procurement department. Starting Salary $19.71 hourly/ $41,005 Annually

CORE COMPETENCIES

Customer Commitment

• Proactively seeks to understand the needs of our customers and provide the highest standards of service Dedication to Professionalism and Integrity
• Demonstrates and promotes fair, honest, professional and ethical behaviors that establishes trust throughout the organization and with the public we serve Organizational Excellence
• Takes ownership for excellence through one’s personal effectiveness and dedication to the continuous improvement of our operations Success through Teamwork
• Collaborates and builds partnerships through trust and the open exchange of diverse ideas and perspectives to achieve organizational goals

JOB SPECIFIC COMPETENCIES

Knowledge of Clerk procurement policies, practices, procedures and regulations. Knowledge of public procurement practices such as vendor and source identification, pricing methods and calculations, bid and proposal preparation, contracts, and pricing agreements. Skill in contract negotiations. Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations. Ability to prepare standard and blanket/contract purchase orders, agreements, change orders, and similar documents. Ability to establish and maintain effective working relationships with others. Ability to conduct research and collect, organize, evaluate, and interpret data to develop logical conclusions. Ability to use considerable initiative, think independently, and exercise sound judgment. Ability to communicate effectively, both orally and in writing. Ability to operate general office equipment, computer and related software. Knowledge of general office policies, procedures and practices. Ability to perform arithmetic calculations rapidly and accurately.

REPRESENTATIVE DUTIES

Note:

The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below. Administers the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of agency departments. Determines the appropriate method of solicitation in accordance with applicable laws, Clerk policies, practices and procedures, and public procurement guidelines. Consults with department representatives to determine commodity/service needs and delivery schedules. Assist with Pre-Bid/Proposal Conferences and conducting public bid/proposal openings for projects over the formal bid threshold in accordance with established procedures. Assists agency departments with solicitations, RFP’s, RFQ’s, addenda, and formal and informal bids. Includes development of scopes of work, evaluation methodologies, price proposal structures and various aspects of contract formulation. Administers the Clerk’s Purchasing Card program, to include transaction reporting and compliance with Clerk’s procurement policies and guidelines. Analyzes, reviews, and approves requisitions, specifications, quotes, purchase orders, and scopes of work to ensure they promote competition and best value for the agency. Reviews requisitions, purchase orders, Clerk’s authorization request forms and reports for accuracy and compliance with agency policies. Provides guidance for agency departments to ensure understanding of the procurement process and associated timeframes. Conducts training classes on the procurement processes and automation systems. Develops, assembles, and reviews various procurement documents to include forms, requisitions, notices, schedules, bids and other materials, to ensure consistency and accountability in agency procurements. Identifies potential suppliers, using various sources, to ensure adequate competition. Negotiates with suppliers to obtain best prices. Assists Accounts Payable department with research and resolution of payment matching issues. Assists with development and review of departmental procedures. Creates and maintains departmental tracking reports and spreadsheets, performs computations and verifies data accuracy. Conducts research for inquiries, from staff and public, and assists staff and public, as needed. Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical staff.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

An Associate degree and two (2) years of financial, procurement or administrative experience Or an equivalent combination of education, training and experience that would reasonably be expected to provide the job-related competencies noted above. Please note that although a degree is preferred for this position, equivalent direct experience is also acceptable. If you are substituting equivalent direct experience, it should be an appropriate combination of education, training, and direct experience that would reasonably provide the job-specific competencies mentioned above. To complete your application, please attach a copy of your academic transcripts, diploma, or certifications showing that you have attained the minimum qualifications unless you are substituting equivalent direct experience for educational requirements. The direct experience substitutions for a degree requirement must meet the following standards: Two years of direct experience for an Associate’s Degree Four years of direct experience for a Bachelor’s Degree Six years of direct experience for a Master’s Degree Seven years of direct experience for a Professional Degree Nine years of direct experience for a Doctoral Degree Education substitution for experience: If you are substituting education for the equivalent experience, it should be an appropriate combination of education and training that would reasonably provide the job-specific competencies mentioned above. The education substitutions for the experience requirement must meet the following standards: Associate’s Degree for two years of direct experience Bachelor’s Degree for four years of direct experience Master’s Degree for six years of direct experience Professional Degree for seven years of direct experience Doctoral Degree for nine years of direct experience

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

Possession of a valid Driver’s License

PHYSICAL DEMANDS

The work typically takes place in an office environment and requires sitting for an extended period of time. Work may also require exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects; may also require lifting, mental acuity, pulling, pushing, repetitive motion, speaking, standing, talking, visual acuity, and walking.

WORK ENVIRONMENT

Work is performed in a relatively safe, secure, and stable work environment.

JOB CLASS

Classified

• An employee who is appointed to a full-time classified position (including reduced hour position) and not identified as an unclassified employee.

Classified employees obtain appeal rights upon successful completion of their initial probation or the extended initial probation.

CAREER PATH

Senior Procurement Analyst Procurement Manager Director Chief Deputy To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions described herein. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.