Business Services Associate Position Available In St. Johns, Florida

Business Services Associate
Saint Augustine, FL, United States

RESPONSIBILITIES ESSENTIAL FUNCTIONS

• Monitors and actively supports the financial health of the Business Services department
• Provides financial support to the general campus community by being cross trained in various Business Office functions
• Facilitates the procurement function for end users at Flagler College
• Researches new suppliers, gathers information, establishes credit terms and sets up new suppliers in Procurement application
• Manages and updates supplier data as needed; maintains current W-9 forms; audits suppliers files for complete and accurate information
• Receives internal inquiries for supplies and services; provides status updates
• Reviews and processes approved requisitions; issues purchase orders to suppliers
• Receives internal requests for change orders; processes change orders in Breezeway
• Updates supplier catalogs and adds categories when needed
• Liaise between Receiving, Procurement and the employee to assist with resolving shipment discrepancies against purchase order; communicate with Receiving and provide information back to Purchasing and the employee
• Connects Procurement to Accounts Payable by confirming orders complete, matches procurement items to receipts in system, and ensures invoice is approved for payment
• Verifies invoices are received with complete data and backup; scans invoices and saves to electronic filing system
• Assists Accounts Payable with payment processing and disbursement
• Reconciles vendor payments; matches internal orders to itemized monthly invoices; gathers information from departmental users to confirm charge accounts
• Be the primary expense report auditor for college employees; ensures report is compliant with IRS guidelines and Flagler College policies
• Reaches out to employees for more information or documentation on incomplete expense reports
• Finalizes employee expense reports for payment by Accounts Payable according to weekly schedule
• Responds to expense inquiries; provides instruction and guidance to employees for expense processing of corporate card transactions and out of pocket reimbursements
• Reviews and updates expense training materials published for employees; assists with training

ADDITONAL RESPONSIBILITES

• Handles phone calls and email inquiries with professionalism
• Provides services and answers inquiries during Supervisor’s absence
• Handles confidential information discretely
• Performs other College-related duties as required by Supervisor

QUALIFICATIONS MINIMUM QUALIFICATIONS

• Associate’s degree
• Technical aptitude; computer hardware and software proficiency
• Advanced skills in Microsoft Office products, including Excel, Outlook, Teams
• Capability to learn computer software and job-related technology
• Two years’ customer service experience
• Excellent communication skills, both verbal and written
• Strong organization skills with the ability to multitask and prioritize
• Ability to work under pressure and meet deadlines
• Ability to work independently with structure, timeliness and minimal supervision

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• Two years in finance or business-related work
• Propensity toward business operations and risk mitigation
• Knowledge of procurement and expenses processes
• Experience working in higher education
• Experience in Oracle ERP system

CHARACTERISTICS PREFERRED

• Analytical skills and an eye for detail
• Planning and organizational skills
• Ability to understand broader business issues
• Communication, presentation, and time management skills
• Exhibits good judgment in making decisions consistent with college policy
• Handles confidential information discretely

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS

• Must be able to lift 25 pounds occasionally
• Must be able to sit/stand at a computer for extended periods
• Must be able to communicate effectively via phone, email and in person
• Negligible travel may be required

ABOUT US

Flagler College is a private liberal arts college located in St. Augustine, Florida. Founded in 1968, our mission is to enrich lives by creating a thoughtful, personalized experience in a supportive educational community.

READY TO JOIN OUR COMMUNITY?

We are here to help. Please review our current job openings and benefit offerings to determine if Flagler College is the place for you.

JOB INFO

Job Identification
519
Job Category
Business Services – Support Personnel
Posting Date
06/16/2025, 03:15 PM
Degree Level
Associate Degree
Job Schedule
Full time
Locations Flagler College Inc, Saint Augustine, FL, 32084, US