Procurement Agent Intermediate Position Available In Carroll, Georgia

Procurement Agent Intermediate 4.2 4.2 out of 5 stars 1601 Maple St, Carrollton, GA 30118 About Us Since 1906, the University of West Georgia (UWG) has been home to those who seek a transformative college experience. UWG is a leading residential, doctoral comprehensive university that offers a broad undergraduate and graduate curriculum based on a liberal arts foundation. Nestled among the pines on a picturesque 645 acres is the University of West Georgia- a hidden gem approximately 40 miles west of Atlanta. Serving approximately 14,400+ students, and offering more than 100 programs, UWG is committed to advancing innovative academic programs and a student-centered business model. Perennially ranked by U.S. News & World Report, the Princeton Review, and Colleges of Distinction as a top national university, West Georgia offers 86 fields of study, including business, computing, nursing, education, STEM, communication and digital media, social sciences, and the fine and performing arts. UWG generates a regional economic impact of more than $650 million annually and provides a safe, quality, and affordable university experience that connects students to post-graduate career and leadership opportunities. UWG has been recognized by the Carnegie Foundation for its institutional commitment to community engagement through teaching, research and creative activities, and public service. West Georgia is one of only 119 U.S. colleges and universities to receive the elective classification in 2020 and is among only 359 institutions nationally. Dedicated to creating a first-choice university for students, alumni, employees, and communities, UWG seeks employees who will advance and support the University’s mission of fulfilling the talent needs of western Georgia and the Atlanta metropolitan area, while contributing to the social, cultural, and economic development of the region and state. Living in Carrollton, “The City of Dreams,” offers the advantages of city life with a small-town vibe. This progressive community with Southern flair offers plenty of shopping, restaurants, nightlife opportunities, and cultural events. Named a City of Excellence in Georgia and listed as one of the 50 Best Small Southern Towns, Carrollton is the cultural, educational, health care, and commercial center for the west Georgia region. At the heart of Carrollton is its historic downtown and Adamson Square lined with shops, galleries, and restaurants. Each season offers unique local events and opportunities for year-round recreation. Outdoor activities abound through award-winning spaces, including an 18-mile paved walking and biking Greenbelt trail that encircles the city and passes through the UWG campus. The city embraces the University’s students, faculty, and staff, and welcomes the diversity UWG brings to the community. Invested in education with highly rated city and county K-12 systems, both city and county public school graduation rates are 90% and above and rank among the top in the nation by U.S. News & World Report. Job Summary Hybrid position has dual duties assisting the department with general Procurement and Purchasing Card support. The position assists with review of all purchasing card transactions and help with Purchase Orders (Pos) for compliance with Department of Administrative Services (DOAS), Board of Regents (BOR or USG) and University policies and procedures. Provides support to the procurement team and campus departments and serves as a campus subject matter expert on requisitions and statewide contracts. The position provides a high level of customer service to both internal customers and external Suppliers. Will ensure all procurement of goods and services are in compliance and verify POS meet standards including but not limited to, order of precedence, backup documentation and proper procurement and financial coding. Position incumbent must be able to pass a credit check and assist with the management of the university p-card program. Responsibilities 1 – Review, process, edit and dispatch Purchase Orders in accordance with DOAS and BOR procurement policies and guidelines for all goods and services. Will analyze purchase orders to ensure correct amount, order of precedence and NIGP codes are utilized. Approved Purchase Orders are sent to Suppliers, and they manage any follow up with university partners. 2 – Assist with managing, administering and maintaining the Purchasing Card (P-Card) program for UWG. Reviews p-card transactions for compliance with DOAS, BOR and university policies and procedures. Assists with conducting new and refresher training for P-Card users as required by DOAS. Assists with reconciling and preparing journal entries for monthly statement. Determines appropriate action for P-Card violations. 3 – Provides a high-level customer service to internal campus customers and external Suppliers representing Purchasing Services, and UWG administration¿s vision and strategic initiatives in a professional manner. Assists faculty and staff by providing research into the best methods for acquiring goods and services through Statewide Contract, Agency Contract, Consortia Contract or Open Market Purchases. Shares best practice insight for purchase orders or p-card use, recommends actions and services as a campus subject matter expert on requisitions. 4 – Assists with development and training of campus users on system use, Purchasing policies and procedures updates. Cross train with other department members and assist with other duties as assigned. Required Qualifications Required Education High School Diploma/GED Required Experience Two or three years of experience in purchasing or business administration field or experience in a fast-pace environment, leadership, customer service role, or an Associate’s Degree in Business Administration, Accounting, or Finance. Minimum of two years of customer service experience. General knowledge of state or government accounting policies and processes. Georgia Certified Purchasing Agent (GCPA) achieved within six months of hiring, and Georgia Certified Purchasing Management (GCPM) qualification within 18 months of hiring. Due to purchasing responsibilities, must be able to pass a credit check and assist with the management of the university p-card program. Preferred Qualifications Preferred Education Bachelor’s Degree Preferred Experience Bachelor’s degree in accounting or a business concentration with 3¿5 years of experience in purchasing, with at least 1 year in a higher education setting. Georgia Certified Purchasing Agent (GCPA) and Georgia Certified Purchasing Management (GCPM) Certification. Higher Education Procurement Experience and other Procurement Certifications. Proposed Salary $21.66 – $28.20 Hourly. Paid on a Bi-Weekly Basis. Knowledge, Skills, & Abilities

KNOWLEDGE/SKILLS/ABILITIES

Proficient in Microsoft Office Suite with strong skills in Excel, including data analysis tools. Ability to assist with audits, analyze procurement data, and identify trends or discrepancies. Excellent written and verbal communication skills; capable of delivering presentations and documentation effectively. Strong interpersonal skills, high attention to detail, and sound analytical judgment. Adapts quickly to shifting priorities to meet multiple deadlines and departmental schedules. Demonstrates superior customer service and relationship management abilities. Applies training and knowledge to a variety of procurement situations with minimal oversight. Strong time management and organizational skills; able to prioritize work based on urgency and importance.

Physical Requirements:

Lifting up to 15lbs Office Environment – Work normallyperformed in a typical interior work environment. USG Core Values The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct. Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653. Conditions of Employment Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with the University of West Georgia as determined by the University of West Georgia in its sole discretion; confirmation of the credentials and employment history reflected in your application materials, reference checks; and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request. Equal Employment Opportunity The University of West Georgia is an equal employment, equal access, and equal educational opportunity, and affirmative action institution. It is the policy of the University of West Georgia to recruit, hire, train, promote, and educate persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity, or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50) Other Information The mission of the University of West Georgia is to enable students, faculty, and staff to realize their full potential through academic engagement, supportive services, professional development, and a caring, student-centered community. The institutional mission and daily operation of the University of West Georgia are guided by our values that support our vision to be the best place to work, learn, and succeed: ACHIEVEMENT, CARING, COLLABORATION, INCLUSIVENESS, INNOVATION, INTEGRITY, SUSTAINABILITY, and WISDOM.