Procurement Coordinator Position Available In Chatham, Georgia

Procurement Coordinator
Location
US-GA-Savannah
ID
2025-9717
Category Design & Development Position Type Full-Time
An inspiring career awaits you! The Kessler Collection is a portfolio of luxury boutique hotels, unique restaurants and experiences with a Bohemian twist. The collection’s captivating hotels feature curated art, original music, unique architecture and stories around every corner, all located in destinations people want to be. Our mission of inspiring places, intuitive service, and exuberant guests means we aremitted to our Grand Performers learning, development, and well-being. We believe people want to be inspired!
Grand Performers may enjoy a range of benefits, including:
Marriott Employee Discounts Worldwide
Competitive Wage & Discretionary Bonus Program
Medical, Dental, Vision Insurance
Company-Sponsored Life Insurance
Short & Long-Term Disability Insurance
Tuition Reimbursement Program
401(K) with Discretionary Company Matching Contributions
Employee Assistance Program

JOB SUMMARY

The Procurement Coordinator will oversee the daily coordination of keying food, beverage, banquet, disposable, specialty, and long lead items. They will be the main person in charge of creating and closing Purchase Orders, requisitions, and order sheet maintenance within the Birchstreet Operating System. The role will include keeping order guides and inventory updated,anized, and accurate. They will assist in overseeing the daily procurement operation at a supervisory level. They will assist in maintaining the storeroom in accordance with the standards expected of a luxury hotel and will assist in overseeing the beverage storeroomanization and bin system. Will assist Procurement Manager in overseeing the lead receiver and receiving team in making sure all requisitions are filled in a timely and accurate manner. Will partner with the Procurement Manager to assist in overseeing monthly inventory physical counts, and uploading reports. Will perform tasks of a liaison between leadership roles and estimated shipping times of special order items, including daily updates of out-of-stock items with estimated arrival windows. Maintains and upholds the Kessler Collection and JW Marriott Brand standards.

CORE RESPONSIBILITIES

Primary responsibilities and tasks include, but are not limited to the following:
Daily keying of all necessary food, paper, and beverage to requested par levels for operations.
Review request s & purchase orders with information on orders from the Director of Procurement and the Food & Beverage Leadership Team.
Assist in leading daily Stand Up.
Attend weekly meetings including Resume meetings.
Receive invoices against items received, noting and correcting any financial discrepancies.
Refuse acceptance of damaged, unacceptable, or incorrect items and apply credit memos.
Ensure accuracy of requisition order sheets, noting out of stocks and shorts and adjusting requisitions accordingly,
Create and keep an out-of-stock log to order against and out daily to the Director of Procurement, Chef, and F&B Director.
Close all invoices against purchase orders accurately to insure accurate costs are logged into Birchstreet
Closing daily invoice log and submitting invoices and logs to finance dept.
Assist the dock supervisor and insuring all packages are tracked and signed for on the internal shipping network.
Scan all food, paper, and beverage invoices into DocStar with coding
Assist Purchasing manager with managing storeroom par levels and lead time items in addition assist with purchasing special orders/tasks
Will oversee the wine and liquor storage roomanization, directing team members to manage the Aisle Shelf Binanization system
In absence of Purchasing Manager, lead the department to the daily standards that have been established
Maintain a clean andanized system, responding to all requests in a timely manner, and updating requestors on the ETA of items ordered.
Track and notify Purchasing manager of items shorted or missed shipments and reorder/find alternatives as necessary and provide new eta to relevant teams.
Issue internal credit memos when discrepancies or price errors for requisitions.
Assist in Maintaining Birchstreet database’s order sheets and inventory.
Maintain accurate and appropriate daily operating pars of additional supplies as needed.
Assist the Purchasing manager with requisition fulfillment in case of the team is shorthanded, including delivering items along with other daily duties.

KNOWLEDGE, SKILLS, AND ABILITIES

Ability to learn basic purchasing program (Birchstreet) key features for receiving
Ability to code and load invoices into scanner
Ability to calculate basic math figures, adjust invoices and price corrections
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to effectivelymunicate across departments in and messaging systems
Ability to speak effectively before groups of customers or employees ofanization
Ability to work with and understand financial information, data and basic arithmetic functions
Ability to interact with upper levels of management.
Strong written, verbal, and interpersonal skills.
Ability to utilize Basic Math functions for receiving purposes
Ability to stand and walk for extended periods of time, (7+ Hours)
Ability to lift regularly and frequently packages weighing up to 75 lbs/
Ability to climb stairs while carrying packages weighing up to 30lbs
Ability to start an early work shift,
Ability to be punctual, and maintain regular attendance
Ability to work for extended periods of time in a refrigerated / freezer environment.
Ability to sometime work in inclement weather.

MINIMUM QUALIFICATIONS

Associate’s degree OR equivalent years of experience and education

• preferred
  Minimum one-year related experience in a similar title and level
• required
  Experience within luxury brands/markets
• preferred
  Valid Drivers License and Insurance
• required

WORK ENVIRONMENT

The work environment/conditions described herein are representative of those that an incumbent may experience.
The majority of time will be spent working in a mix of indoor and outdoor delivery routes.
Candidate must befortable working in a shared space, with constant noise, without the use of a private office.
Candidate must maintain a professional working demeanor at all times.
Schedules may vary from week to week based on business demands

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to, sit; use hands to finger, handle, or feel and talk or hear
Employee is frequently required to reach with hands and arms
Employee is occasionally required to stand; walk; climb or balance; stoop, kneel, crouch, or crawl and taste or smell
Push, pull, and lift up to up 75 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 75 pounds.
The Kessler Collection is proud to be an Equal Employment Opportunity employer. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.