Site Purchasing Specialist – Purchasing and Distribution Position Available In Jackson, Missouri

Site Purchasing Specialist – Purchasing and Distribution
Lees Summit R-7 School District

PURCHASING AND DISTRIBUTION – LEES SUMMIT

, Missouri This job is also posted in Lees Summit R-7 School District
Job Details

Job ID:

5243114

Application Deadline:

Posted until filled

Posted:

Jun 17, 2025

Starting Date:

To Be Determined
Job Description
2025-26 School Year
244 days/year
7.5 hours/day
Purpose Statement
The job of Site Purchasing Specialist is done for the purpose/s of providing a variety of supports to the Purchasing Coordinator. Responsibilities include coordinating assigned projects, performing basic bid/RFP functions, establishing and maintaining department records, and compiling and distributing a wide variety of materials and reports.
This job reports to Purchasing Coordinator.
Essential Functions
Assists with purchases and sets up district-wide purchasing accounts (e.g. Staples, Office Depot, etc.) for the purpose of supporting sites in obtaining goods and equipment.
Attends department and/or in-service meetings, workshops, and/or trainings for the purpose of conveying and/or gathering information required to perform functions.
Collaborates with Inventory Specialists (e.g. confirming pricing, winning bidder, item description, quantity requested, etc.) for the purpose of maintaining inventory min/max levels.
Collaborates with IT Specialists for the purpose of managing the district’s business software.
Compiles data for the purpose of preparing reports or processing requests.
Completes the bidding process for basic bids/RFP’s for warehouse inventory items, commodities, and services (e.g. prepares specifications, evaluates bids, prepares advertisements, etc.) for the purpose of securing items and/or services within budget.
Contacts vendors as necessary in order to make revisions for the purpose of ensuring any items that are not in compliance with board policy and state statues are followed.
Coordinates with end users (e.g. nurse coordinator, art coordinator, etc.) for the purpose of changing the inventory.
Enters and reviews new vendor requests in the accounting system for the purpose of processin gand auditing purchases for contract compliance.
Performs back-up functions in the absense of the Purchasing and Contract Specialist (e.g. approving PR’s, conducting bid openings, etc.) for the purpose of ensuring the effient and effective functining of the work unit.
Performs all necessary clerical tasks in collaboration with department secretary(s) (e.g. correspondence, mail distribution, answers calls, takes messages, copies/scans materials, receives for delivieres, schedules appointements, reserves rooms, verifies Govdeals payments, provides coverage for others, etc.) for the purpose of ensuring the efficient and effective functioning of the work unit.
Processes all tax-exempt certificates for vendors for the purpose of complying with established procedures and regulations.
Processes credit credit applications for the district for the purpose of complying with established precedures and regulations.
Researches cooperative bids available to the district for the purpose of ensuring that the district is afforded the best price and value for any items and/or services requested.
Researches items to be purchased for the purpose of ensuring quality meets district standards and prices are within district budget limitations.
Reviews basic contracts for contract language, insurance requirements, and backgraounds as applicable (e.g. DJs, speakers, judges, field trips, etc.) for the purpose of ensuring compliance with all district policies and state statues.
Schedules and performs vendor background checks through the SOR (sex offender) registry for the purpose of complying with district policies.
Verifies and distributes business card/envelope orders for the purpose of complying with established procedures and regulations.

Other Functions:

Performs other related duties for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements:

Minimum Qualifications
Skills, Knowledge and Abilities
SKILLS are required to perform single, technical tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including utilizing pertinent software applications; planning and managing projects; budgeting and financial management; and developing effective working relationships.

KNOWLEDGE

is required to perform basic math, including calculations using fractions, percents, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: personnel processes; pertinent codes, policies, regulations and/or laws; federal and state purchasing regulations; education code; and budget management and accounting.
ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use jobrelated equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a wide diversity of individuals; work with a variety of data; and utilize a wide variety of types of job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate. Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; meeting deadlines and schedules; working as part of a team; flexible to changing conditions; working with multiple projects; dealing with frequent interruptions and changing priorities; providing excellent customer service; and maintaining confidentiality.
Responsibility
Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; operating within a defined budget. Utilization of some resources from other work units is often required to perform the job’s functions. There is a continual opportunity to have some impact on the organization’s services.
Work Environment
The usual and customary methods of performing the job’s functions require the following physical demands: significant lifting, carrying, pushing, and/or pulling, frequent climbing and balancing, frequent stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 33% sitting, 34% walking, 33% standing. The job is performed under minimal temperature variations and under conditions with some exposure
to risk of injury and/or illness.
Experience Job related experience is desired.
Education High school diploma or equivalent.
Required Testing Pre-employment Physical Exam Certificates & Licenses None Specified
Continuiing Educ./Training
None Specified
Clearances Criminal Justice Fingerprint/Background Clearance

FLSA Status Non Exempt Position Type:

Full-Time

Salary:

$20.90 to $35 Per Hour
Job Requirements
Citizenship, residency or work visa required