?Procurement Specialist Position Available In Orangeburg, South Carolina

?Procurement Specialist Family Health Centers Inc 3310 Magnolia Street, Orangeburg, SC 29115

Position Summary:

We are seeking a detail-oriented and compliance-focused Procurement Specialist to join our Finance team. Reporting directly to the Chief Financial Officer, this key position will oversee purchasing operations, vendor management, and procurement compliance. The Procurement Specialist ensures the timely and cost-effective acquisition of goods and services needed to support healthcare delivery across our clinics. This is an exciting opportunity for someone with a passion for financial stewardship and operational excellence to make a direct impact on community health.

Essential Duties and Responsibilities:

Develop and manage procurement strategies to support the organization’s operational and financial objectives. Execute purchase orders and contracts for supplies, equipment, and services, ensuring compliance with internal policies and federal regulations (including 2 CFR Part 200). Collaborate with department managers to identify procurement needs, forecast demand, and support capital and operational planning efforts. Serve as the primary liaison between the organization and vendors/suppliers; negotiate pricing, terms, and delivery schedules to maximize value. Monitor procurement-related expenditures in alignment with the annual budget; proactively report variances to the CFO. Maintain detailed procurement records, contracts, and audit trails to support financial audits and HRSA site visits. Ensure grant-funded purchases are properly documented and allowable under specific award conditions; work closely with the grants and finance teams for reporting and documentation. Support CFO in evaluating cost-saving initiatives, vendor performance, and purchase consolidation opportunities. Ensure all procurement activities align with federal, state, and HRSA regulations, including conflict of interest, competitive bidding, and cost reasonableness standards. Maintain up-to-date knowledge of procurement laws, especially those impacting federally funded organizations and healthcare operations. Assist with periodic updates to procurement policies and procedures and train staff on compliance expectations. Ensure adherence to Uniform Guidance procurement thresholds and documentation standards (e.g., micro-purchase, small purchase, sealed bids, and competitive proposals). Maintain an approved vendor database, including performance metrics and contract expiration dates. Oversee vendor onboarding, W-9 collection, insurance verification, and compliance screening (e.g., SAM.gov, debarment lists). Track and manage service agreements and product warranties; coordinate contract renewals in consultation with the CFO and legal counsel if necessary. Leverage accounting and procurement software (e.g., QuickBooks, Sage Intacct, or ERP systems) to manage purchase requisitions and invoice matching. Identify and implement process improvements to streamline the purchasing cycle, reduce delays, and improve transparency. Create dashboards and key performance indicators (KPIs) to monitor procurement cycle times, savings achieved, and vendor delivery compliance. Why Join Us? Mission-driven work serving underserved populations. Competitive salary and benefits package. Opportunities for professional growth and impact. Collaborative and supportive workplace culture.