Procurement Coordinator / 61057288 Position Available In Richland, South Carolina

Procurement Coordinator / 61057288 2.9 2.9 out of 5 stars Richland County, SC Job Responsibilities Do you have a passion to provide meaningful contributions to your community? Would you like to be part of an organization whose central mission is helping to protect, stabilize and strengthen the lives of South Carolina’s children, families, and vulnerable adults? If so, the SC Department of Social Services has the right job opportunity for you!

Job Responsibilities:

The Procurement Coordinator plans, coordinates and/or performs complex administrative/office management duties and responsibilities to ensure the smooth running of the agency’s Procurement area. Handle specific tasks with internal Request to Issue Contracts, Request to Issue Grants, and Purchasing Requisitions to include logging, tracking, monitoring, and following up with Program Areas when needed. Track Request to Issue Contracts and Grants and contracts for execution before end of contract date. After contract is executed, ensure that contracts are uploaded and organized in the DSS Systems/SharePoint/OnBase. Collaborate with IT Division on any updates needed to the Onbase/SharePoint system. Track and log Program Evaluation and Contract Monitoring reports and corrective action plans in Onbase. Send quarterly reports to State Fiscal Accountability Authority/Division of Procurement Services and store data in a shared system. Perform and manage general office management processes for the Procurement and Program Evaluation and Contract Monitoring and its management staff, including but not limited to: managing calendars and appointments; communicating policy and procedural changes to the division; compiling data and creating reports, files and binders as appropriate; maintaining and ordering supplies; managing division equipment (e.g., copiers) and securing repairs as needed; managing general typing, filing, and related duties professionally, efficiently and with confidentiality. This position will need a P-Card in order to perform necessary office management. Assist as needed with Procurement office morale building activities. Assist Procurement management with research, planning, implementing and coordinating special projects (e.g., internal/external audits). Act as project lead for contractual process mapping and coordinate process improvement efforts. Assist in preparing detailed program reports, formulating and administering administrative policies and procedures; and providing input and/or training in administrative/management practices and procedures resulting in work-flow efficiencies. Record contract data into Sharepoint received from Procurement Managers. Send monthly contract reports to all program areas. Serve as the liaison to Program Areas when requesting a contract from Onbase. Ensures timely processing of requisitions to create shopping carts and purchase orders through

SCEIS SRM

(Supplier Relationship Manager). Performs complex procurement of goods and services within agency certification as needed. Ensures compliance with the SC Consolidated Procurement Code. Performs Red Cross shelter duty or other emergency shelter duty or services as directed. Perform and handle other related duties and special projects as requested. Minimum and Additional Requirements A bachelor’s degree and relevant program experience. An equivalent combination of experience and education may be considered. Additional Comments This application for employment with the SC Department of Social Services must be completed in its entirety. A resume may be included; but shall not be substituted in lieu of the completion of this application in part or in whole. “See Resume” is not acceptable information for the completion of any part of the requirements of this application. If such is submitted, this employment application will be considered incomplete and may not be forwarded as eligible for consideration to hiring managers. Must have valid driver’s license. Must be able to use a computer and have knowledge of basic computer software. Ability to speak clearly and concisely and the ability to write professionally; ability to comprehend written material. Minimal lifting not to exceed 25 lbs. May require travel. If you certify, by completion and submission of this application, that you possess educational credentials that qualify you for the available DSS positions, you will be required to provide a certified official transcript, if you are selected for job offer. The South Carolina Department of Social Services offers an exceptional benefits package that includes: Health, Dental, Vison, Long Term Disability, and Life Insurance for Employee, Spouse, and Children 15 days annual (vacation) leave per year 15 days sick leave per year 13 paid holidays Paid Parental Leave State Retirement Plan and Deferred Compensation Programs

DIVISION

: Procurement and Contracts / Richland County