Executive & Board Administrator Position Available In Nassau, New York

Executive & Board Administrator 3.6 3.6 out of 5 stars Westbury, NY 11590 • Hybrid work Executive & Board Administrator Say Hello to Working on the Bright Side We are Jovia Financial Credit Union . Our name evokes a way of joy, a feeling of optimism, trust and “banking on the bright side”. We are a new kind of credit union, one that combines service and value with the convenience that today’s technologies allow. Our friendliness and energetic spirit make it easy to do business with us. At Jovia, our dynamic, fast growing culture awaits- come see for yourself. Now with more than 3 billion in assets, 200,000 members, and 450+ employees, we attract the best and the brightest talent- who do the right thing, present a can-do spirit in a culture of fun, fulfilment, advancement and development. Find your joy here, every day.

We give you:

Competitive compensation with paid training Open communication and an amazingly positive staff Managers who value input from their employees—we believe in you! A friendly, inviting work environment Work that feels like a second home with family events hosted by Jovia! Leaders who are involved, transparent and coach you Professional development and a perfect atmosphere for learning Fun social activities to nurture creativity and teamwork Business casual dress with annual corporate gear allowance! Great benefits – Med/Dent/401K/pension, and tuition reimbursement and more (Full Time employees) School Loan Repayment & Gym Reimbursement (Full Time employees) Lots of growth and advancement potential Estimated Salary Range for this

Position:

$65,000 – $80,000 (The level and salary for this position will be aligned with the candidate’s experience; the range for both may vary, being higher or lower based on the skills and experience that the candidate presents) A CEO with brilliant vision and aspiration Want to know why we’re so happy? Click here to learn and meet our CEO!

More About this role:

The Executive and Board Administrator position plays a vital role in supporting the strategic and operational effectiveness of our Board of Directors and Chief Officer teams. This position is responsible for managing and developing administrative processes that ensure clear communication and timely follow through on Board and Executive deliverables. The role demands a high degree of professionalism, integrity and discretion. The ideal candidate brings a program management approach to managing, developing, assisting and performing various executive and administrative duties. Strong organizational skills, attention to detail, and a polished communication style are essential as this role regularly interacts with Board members, Executives and internal stakeholders. Independent judgment is required to plan, prioritize and organize a diversified workload. As key partner to our leadership team, the Executive and Board Administration position upholds the highest standards of administrative and operational excellence in support of Jovia’s mission and strategic goals.

What you will be doing:

Executive Support:

Proactive and high-level support for the Board of Director and Chief Officer teams, including communication management, meeting preparation, calendar prioritization, and Board / Executive onboarding.

Board Operations:

Full-cycle Board meeting administration including agenda development, materials distribution and portal management, Oversees communication and logistics for the Board of Directors, Supervisory Committee, and Advisory Committee.

Strategic & Business Planning Support:

Plays a key role in coordinating and supporting the development of the organizations Strategic & Business Plans. Partners with executive leadership to ensure plans are thoroughly formulated, well organized, and delivered on schedule. Oversees the preparation, documentation and tracking of key planning deliverables to ensure accuracy, alignment with organizational goals and timely completion.

Communication & Event Leadership:

Serves as the Executive team’s point person for internal communications (e.g., distributing senior team meeting notes to all staff), and organizes key events involving Executive participation.

Governance & Confidential Records Management:

Maintains and manages the board portal and governance documentation with a high level of confidentiality and precision.

Process Optimization:

Continuously improves administrative workflows, leveraging technology and automation to increase efficiency in support of executive and organizational goals.

What we need from you:

A Bachelor’s Degree is required 5+ years of demonstrated experience in Microsoft Office Products (Word, Excel, and PowerPoint) Demonstrated excellent written and oral communication skills Excellent organizational and time management skills Strong attention to detail Proven critical thinking and problem resolution skills Willingness to work flexible hours when required

Work From Home and Hybrid Requirements:

This particular position is Hybrid and requires in-office / plus work from home days to our offices in

Uniondale, New York:

Internet speed of 100 mbps or higher required (you can test this by going to www.speedtest.net). Able to dedicate a quiet space for daily work that is free of sound interruptions. All equipment will be provided by Jovia (Computer, Monitor, Headset) Be part of a growing not-for-profit organization where People are Everything —You are important to us. Help our members meet their financial goals and achieve their dreams. Let’s talk! At Jovia, we celebrate innovation, diversity, teamwork, excellence, and integrity. We are an equal opportunity employer and offer competitive compensation and benefits packages to recruit, retain, and reward top talent. We would like to be your partner in success and happiness!