Contract Administration-Business Coordinator – Administration Position Available In Hinds, Mississippi

Hello, Thank you for your interest in career opportunities with the University of Mississippi Medical Center. Please review the following instructions prior to submitting your job application: Provide all of your employment history, education, and licenses/certifications/registrations. You will be unable to modify your application after you have submitted it. You must meet all of the job requirements at the time of submitting the application. You can only apply one time to a job requisition. Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Applications must be submitted prior to the close of the recruitment. Once recruitment has closed, applications will no longer be accepted. After you apply, we will review your qualifications and contact you if your application is among the most highly qualified. Due to the large volume of applications, we are unable to individually respond to all applicants. You may check the status of your application via your Candidate Profile. Thank you,

Human Resources Important Applications Instructions:

Please complete this application in entirety by providing all of your work experience, education and certifications/ license. You will be unable to edit/add/change your application once it is submitted.

Job Requisition ID:

R00041015

Job Category:

Professional and Technical Organization:

Health System Contracts Location/s:

Main Campus Jackson Job Title:

Contract Administration-Business Coordinator –

Administration Job Summary:

Under general supervision, but with decision making autonomy within a predetermined scope of one or more hospital business units, to operate as the primary UMMC contact for vendors regarding contract quotes and outside organizations interested in contracting with the assigned hospital departments. Responsibility for the entire lifecycle of contracts within the portfolio, requiring high level of skill to manage and negotiate the business terms of contracts. Involved in all steps of planning, conducting, and documenting initial contract negotiations. Performance of post-contract administration activities, including tracking major provisions, ensuring both internal (UMMC) and vendor compliance with contractual requirements, tracking expiration and renewal dates, and monitoring contract cost. Advise hospital departmental leadership on the contracts within their purview and provide business support and guidance to internal and external business teams on UMMC goals and objectives.

Education & Experience Education and Experience Required:

Bachelor’s degree in Business Administration, Accounting, Finance, Economics, Healthcare Administration or related field, and Three (3) years of related experience.

Certifications, Licenses or Registration Required:

N/A Preferred Qualifications:

Graduate degree preferred.

Knowledge, Skills & Abilities Knowledge, Skills, and Abilities:

Knowledge of business and management principles involved in strategic planning and contract administration. Strong organizational, analytical, and negotiation skills. Excellent interpersonal, verbal, and written communication skills. Ability to plan, organize and conduct multiple complex projects. Ability to handle confidential information. Ability to establish and maintain professional relationships.

Responsibilities:

Works with one or more hospital business units to assist in the identification of contractual needs and development of contract proposals consistent with UMMC policies for departmental approval. Works with supply chain to conduct solicitations on behalf of UMMC and to ensure that the proposed contract is procured in accordance with MS State Law as well as UMMC policies. Assists department with sole source procurement justifications and documentation Confirms that proposed contracts contain the appropriate business terms and that they are consistent with department needs. Identifies potential problems with the contractual business terms and conducts commercial negotiations on pricing, scope of supply, business terms, conditions and logistics. Represents the organization as the primary business contact on assigned contracts. Reviewing and advising Value Analysis Committee Submissions Performs financial analysis for departmental and finance approval. Enters contracts into the contract life cycle management system. Performs post contract administration duties as determined by the Contracts Administration Department Works with accounting to monitor receipts and match lines on POs when needed. Works with the department to make sure the goods and services were received. Verifies multi-year cost assumptions against the provisions of the contract. Collaborates with departmental leadership to adjust cost projections, when necessary. Reviews and makes recommendations related to vendor interaction with the institution. Facilitates, obtains, disseminates, and files executed contracts. Develops, analyzes, updates and maintains various tracking documents for all agreements in their portfolio to assure monitor contract expiration, milestones, and the financial analysis of each. Monitors compliance with existing contracts as applicable to help confirm that The Joint Commission metrics are being met Monitors compliance of purchase requirements and market share among vendors. Prepares and present reports detailing contract compliance and financial impacts to departmental leadership. Communicates with hospital departments regularly to make sure they are apprised of any potential contract requirements and financial implications. The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time. Physical and Environmental Demands Requires occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, occasional bending, frequent lifting and carrying up to 10 pounds, constant sitting, frequent standing, and occasional walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type:

Full time

FLSA Designation/Job Exempt:

Yes Pay Class:

Salary FTE %: 100

Work Shift:

Day Benefits Eligibility:

Grant Funded:

No Job Posting Date:

02/13/2025 Job Closing Date (open until filled if no date specified): The University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments. UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR § 92.101(a)(2) and binding court decisions), religion, genetic information, veteran’s status and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center’s investigation and handling of such reports. Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act (“Clery Act”) and the Campus Sexual Violence Elimination Act (“SaVE Act”). UMMC’s commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on-site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services. With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination. UMMC maintains an affirmative action program in accordance with applicable laws. Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals. For additional information, please check here:

Know Your Rights:

Workplace discrimination is illegal (eeoc.gov). In compliance with Section 1557 of the Patient Protection and Affordable Care Act and other federal civil rights laws and to ensure individuals with disabilities and those with limited English proficiency have meaningful access to, have an equal opportunity to participate in and have an equal opportunity to enjoy the benefits of our programs, activities, services and other benefits, UMMC provides the following in a timely manner and free of charge: reasonable modifications to our policies, practices, or procedures for qualified individuals with disabilities when such modifications are necessary to avoid discrimination on the basis of disability; appropriate auxiliary aids and services for individuals with disabilities (including individuals’ companions with disabilities) which may include qualified sign language interpreters and written information in other formats including braille and large print and language assistance services for individuals with limited English proficiency (including individuals’ companions with limited English proficiency) which may include qualified interpreters and information written in other languages. Complaint Process You may request additional information, accommodation or file a complaint through the applicable process identified below. Inquires or complaints relating to discrimination or other employment issues may be referred to the Office of Employee Relations, 2500 North State Street, Jackson, Mississippi 39216-4505 or emailed to hremployeerelations@umc.edu. If you are a UMMC Student who needs more information or needs to file a complaint, please click here. You may also report any allegations of UMMC’s noncompliance with any legal requirement using UMMC’s Compliance Line. If you are anyone who has experienced, witnessed or otherwise has knowledge of any alleged violation of UMMC’s Title IX policy, please click here. If you are a Visitor/Patient who needs more information or needs to file a complaint, please click here. Finding the perfect job can take time and we want to make your search easier. If you didn’t find a position that matches your interests today, we encourage you to create a job alert. By setting up a job alert, you’ll receive notifications about new job openings that match your preferences as soon as they become available. To create a job alert, simply visit our careers page, log in or create an account, and set your job preferences. You can choose the job titles, locations, and departments you’re interested in, and we’ll keep you informed about relevant opportunities. We look forward to helping you find the right role with us!