Proposal Specialist Position Available In Monmouth, New Jersey

Proposal Specialist Colliers Engineering & Design life insurance, paid time off, 401(k) United States, Jersey, Holmdel 101 Crawfords Corner Road, Ste 3400 (Show on map) Jun 25, 2025
Overview Colliers Engineering & Design is seeking a Proposal Specialist to join our team! This proactive Proposal Speicalist will assist with the coordination and management of qualifications and marketing proposals. While supporting firm qualifications and proposal pursuits, which includes working closely with the Proposal Manager to gather appropriate material/information needed to meet the requirements of the submittal by the designated deadlines. This includes assembling and packaging proposals/ documents from inception through final product. Please note that for this role, we are specifically looking for individuals who can work on-site from one of our Jersey office locations. This ensures alignment with team operations and supports effective communication across departments. Responsibilities InDesign experience preferred.
Must be detail-oriented and organized.
Over 5 years’ experience working at an A/E/C firm as a Proposal Coordinator.
Experience using Microsoft programs including Word, Excel, Outlook, Teams & PowerPoint.
Strong writing and editing skills.
Familiar with Jersey State Agencies – NJTPA, NJDOT.
Knowledge of Unanet/Cosential (CRM) a plus but not required.
Ability to meet strict deadlines. Qualifications Knowledge of procurement and RFP/SOQ processes.
Strong interpersonal/communication skills and experience collaborating with multi-disciplinary teams.
Coordinate and manage the marketing process, all pursuits from start to finish.
Assist with maintaining and updating corporate firm information for use in Firm Qualifications.
Schedules and facilitates proposal kick-off meeting, compiles, and distributes meeting notes, action items, and review comments from all proposal meetings.
Ability to provide follow up on submitted opportunities.
Coordinate with subconsultants as needed.
Maintain and update Unanet/Cosential (CRM) which includes, opportunities and qualifications.
Special Project Assignments as directed by Proposal Manager.
Ability to work independently.
Ability to read, write and understand English for purposes of comprehending written job-related communications and verbal instructions and interactions. What We Offer At Colliers Engineering & Design, our people are our most important resource. That’s why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as Company sponsored activities. This dedication begins with supporting a work life balance through a generous compensation package that includes: company paid medical, dental, and vision coverage; paid pregnancy disability leave; short- and long-term disability insurance; life insurance; a company-matched 401(k)/Roth; paid time off that includes parental and military leave; employee referral and professional license bonuses and a straight time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week. We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education; a free in-house resource for hundreds of educational and self-enrichment courses; mentorship program; wellness program; Women’s Organization and ongoing philanthropic opportunities. Apply today to learn how you can join our team of professionals, so we can help you Accelerate Your Success!