Proposal Desk Specialist Position Available In Montgomery, Alabama
Tallo's Job Summary: The Proposal Desk Specialist oversees bid submissions, manages proposal workflows, and collaborates with teams to deliver high-quality proposals. The role requires strong organizational skills, independence, and proficiency in Microsoft Office. Qualifications include a high school diploma, three years of relevant experience, and the ability to prioritize tasks effectively. Hiring through TalentMatch®.
Job Description
Proposal Desk Specialist
Proposal Desk Specialist
The Proposal Desk Specialist plays a crucial role by overseeing the preparation, execution, and enhancement of the company’s proposal and bidding workflows. The ideal candidate will possess exceptional organizational skills, thrive in a quickly evolving workspace, and confidently work autonomously.
Primary Responsibilities:
Manage and coordinate the full lifecycle of bid submissions, ensuring timely delivery of proposals, tenders, and expressions of interest.
Analyze bid documents, such as Requests for Proposals (RFPs) and Requests for Information (RFIs), to identify priorities and critical deadlines.
Draft, refine, and format proposal content in alignment with established standards for quality and presentation.
Prepare proposal materials, including statements of qualifications, templates, professional profiles, and case studies.
Develop and maintain a centralized library of proposal-related assets, including approved content, templates, and resources.
Collaborate with subject matter experts, sales representatives, and leaders to collect, review, and finalize substantive bid content.
Simultaneously oversee multiple bid opportunities, prioritizing deliverables to ensure deadlines are consistently met.
Proactively assess and refine proposal workflows to optimize efficiency and improve outcomes.
Provide assistance with post-submission activities, such as addressing clarifications, delivering presentations, and participating in debrief sessions as needed.
Perform additional duties as assigned by management.
Qualifications:
A high school diploma or equivalent is required.
A minimum of three years of relevant experience in bid, proposal, or sales coordination roles is preferred.
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Strong ability to work independently while managing competing demands in a dynamic environment.
Exceptional writing, editing, and formatting skills, with a focus on document production.
Analytical skills to interpret detailed information, compile numerical data, and extract actionable insights.
Demonstrated ability to prioritize work tasks effectively to optimize time management and productivity.
Detail-oriented with a commitment to producing high-quality, accurate work.
Reliable, receptive to feedback, and consistently responsive in meeting organizational needs.
TalentMatch®
