Contract Administrator I Position Available In Duval, Florida

Salary Confidential
Position range in Jacksonville, FL Metropolitan Statistical Area $40.56 – $71.04 Per hour Contract Administrator I
JTA/JTM

Occupation:

Purchasing Managers

Location:

Jacksonville, FL – 32204
Positions available: 1
Job #: 12483391

Source:

Employ Florida

Posted:

4/28/2025

Updated:

4/28/2025

Expires:

6/27/2025

Web Site:

Employ Florida
Onsite /

Remote:

Work onsite all of the time

Job Type:

Regular, Full Time (30 Hours or More), Permanent Employment Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. Job Requirements and Properties Help for Job Requirements and Properties. Opens a new window. BD 12 Job Description Help for Job Description. Opens a new window. Job Description Help for Job Description. Opens a new window. Under direct supervision of the Procurement Manager and general supervision of the Director – Contracts, Purchasing & Inventory this position is responsible for the administrative support of Agency contracts ranging from products to services and construction. Essential s): Performs all elements of the procurement solicitation process as follows, but not limited to: Simplified Acquisitions, Invitation to Bid, Request for Proposals, P3, Request for Qualification.
Prepares Cost Analysis and Price Analysis as required by the solicitation
Administers and support the user department in contract monitoring, contract administration and contract compliance
Responsible for ensuring that all parties (JTA and Vendor(s)) are complicit with the terms of the contract as well as ensuring that all contracts abide by local and Federal laws
Ensures all project records are accurate and up to date
Ability to analyze price to issue a fair and reasonable determination
Develop contract letters and other communications and notices
Assist in the negotiation of Contract Amendment(s) and contract term(s) while ensuring that projects remain within the established budget
Attend meetings to assess progress on projects which are in motion, and take detailed minutes to share with stakeholders
Create regular status reports regarding progress on projects for User Department use
Prepare Contract Amendments and coordinate with Contract lead in the User Dept for award and issuance
Prepare overall contract and change order analysis as to progress of performance and budget analysis
Assist with Purchase Order closeouts and Contract closeouts through collaboration with User Department and Procurement
Develops and prepares regular reports of the status of contracts
Assists in maintaining the database for the contract management system.
Performs other duties as assigned.

Minimum Qualifications:

Bachelor’s Degree in Finance, Accounting or Law or a related field and a minimum of (1-2) years experience in contract management or procurement, preferably in the transportation field. Five (5) years minimum experience in lieu of education requirement is acceptable.

Preferred Qualifications:

Professional certification or an MBA is preferred

Knowledge, Skills and Abilities:

Ability to read, analyze and interpret legal documents, financial reports, and technical documents
Ability to apply arithmetic concepts such as fractions, ratios, and proportions to real scenarios
Basic understanding of purchasing and supply chain procedures
Proficiency in common office applications
Good understanding of standard operating procedures (SOPs) and occupational, safety and environmental regulations and law
Time management and problem-solving skills
Verbal and written communication skills
High ethical standards and values with ability to maintain confidentiality regarding audit issues and findings.
Ability to handle multiple priorities, work under pressure and time constraints.
Ability to flourish in a fast-paced, complex environment and willing to adapt to change.
Ability to observe and understand business processes ensuring processes are documented completely and accurately.
Knowledge of operations, services and activities of contract negotiations and contract compliance.
Knowledge of the law governing contracts.
Knowledge of federal, state, and local purchasing practices and procedure.
Proficient with Microsoft Office Suite, including advanced functions in Microsoft Projects, Excel & Word including lookups and pivot tables.
Proficient with a financial ERP system (ie. Oracle, PeopleSoft, Ariba, etc.)
Excellent time management, administrative and organization skills.
Excellent attention to detail.
Ability to communicate effectively, both orally and in writing with sensitivity, passion and a focus on unity and equity.
Strong interpersonal skills with the proven ability to work with diverse teams.
Excellent listening skills using patience and empathy.
Ability to use good judgement in making decisions in accordance with policies and procedures.
Ability to handle multiple tasks and be detail oriented.
Has strong negotiation and mediation skills
Possesses superior attention to detail in order to spot inconsistencies on contracts
Has previous experience in customer service and strong communication skills
Must have excellent analytical thinking skills and problem-solving abilities
Should exhibit strong organizational and time management skills
Ability to work productively independently and as part of a team

Work Environment/Physical Demands:

The Contractor Administrator I works mainly in an office environment where the noise level is usually quiet.

Physical demands may include:

Sitting and/or standing for prolonged periods.
Performing repetitive motion. Help for Employer Information. Opens a new window.