Senior Transaction Coordinator Position Available In Miami-Dade, Florida

Company Description Capital Home Buyers is a premier real estate investment firm specializing in off-market residential acquisitions. With over five years of proven performance, we pride ourselves on identifying undervalued properties and creating win-win solutions for sellers, buyers, and partners. Our reputation for integrity, speed, and innovation has made us a trusted name in the real estate investment community. We are driven by data, guided by experience, and fueled by a mission to provide exceptional service and results. At Capital Home Buyers , we don’t just close deals-we build futures.

Role:

Senior Transaction Coordinator We are seeking an experienced, detail-obsessed Transaction Coordinator to manage our contract-to-close process with speed, accuracy, and professionalism. This role is critical to ensuring seamless execution of every transaction, maintaining high-level communication with all parties, and protecting the integrity of our deals from start to finish. The ideal candidate is someone who thrives in a fast-paced, deadline-driven environment, has exceptional organizational skills, and brings a proactive, solution-oriented mindset to every deal.

Key Responsibilities End-to-End Transaction Management:

Own the transaction process from executed contract to successful close, ensuring all critical timelines are met.

Stakeholder Communication:

Act as the primary liaison between buyers, sellers, title companies, and internal teams. Maintain clear and timely communication across all parties.

Document Review & Compliance:

Ensure all contracts, amendments, disclosures, and supporting documents are accurate, complete, and compliant with company standards and applicable laws.

Problem Resolution:

Quickly identify and resolve potential issues before they jeopardize a closing. Think three steps ahead.

Title & Funding Coordination:

Work closely with title companies to verify all conditions are met for a smooth closing. Confirm wire instructions, disbursements, and final settlement statements.

Timeline Management:

Monitor all deal milestones and proactively manage deadlines for inspections, contingencies, and closing dates.

Process Optimization:

Identify inefficiencies and suggest improvements to streamline operations and increase scalability. What We’re Looking For Minimum 3+ years of experience in transaction coordination, real estate closing, or escrow operations (investment or high-volume experience is a strong plus). Mastery of contract documents, title processes, and escrow procedures . Strong tech proficiency with CRM systems, Google Suite, and transaction management tools (e.g., Dotloop, DocuSign). Exceptional attention to detail and organizational skills – nothing gets past you. Clear, professional communication skills , both written and verbal. Ability to prioritize and juggle multiple active files under pressure without sacrificing accuracy. A high sense of urgency and a drive to get the job done – you’re the person who “just makes it happen.” Must be available for in-person work ; this is not a remote position. Why Capital Home Buyers? Be part of a tight-knit, high-performing team where your impact is felt daily. Work in a company that values excellence, initiative, and accountability . Enjoy a collaborative environment that empowers you to own your role and grow with the organization. Opportunity to work on complex, high-volume transactions in a fast-growing firm at the forefront of off-market real estate. Ready to Take the Lead on Every Deal? If you’re an experienced Transaction Coordinator who thrives in a results-oriented environment and takes pride in keeping deals moving with precision, we want to hear from you. Apply today and help us build futures-one property at a time.