Contracts and Administrative Manager Position Available In Polk, Florida

Contracts and Administrative Manager Print (https://www.governmentjobs.com/careers/lakelandfl/jobs/newprint/4896730) Apply  Contracts and Administrative Manager Salary $72,384.33 – $108,576.50 Annually Location Employment Services, FL Job Type Full Time Regular Job Number 2301-02 Department Lakeland Electric Division FO-Contracts Administration 2098600000 Opening Date 04/04/2025 Closing Date 4/28/2025 4:00 PM Eastern FLSA Exempt Bargaining Unit NA + Description + Benefits + Questions

GENERAL DESCRIPTION OF CLASS

The Contracts and Administrative Manager coordinates and supervises Lakeland Electric’s contract, administrative services, and facilities functions. Work includes coordinating the administration of contracts and property acquisitions throughout Lakeland Electric following prescribed City of Lakeland policies and procedures and managing the activities of Lakeland Electric’s Administrative Services department. Additional responsibilities include supervising and training personnel in contracts and administrative services work groups. This position is only open to current City of Lakeland employees.

ESSENTIAL FUNCTIONS

+ Assists in administrating established policies and procedures relating to contracting in all organizational units of Lakeland Electric in cooperation with the City of Lakeland, City Attorney, and City purchasing personnel. + Coordinates the contracting function for Lakeland Electric and acts as liaison between Lakeland Electric, City Attorney, City Manager, and City Commission on all relevant contractual matters. + Reviews contracts for compliance with established procurement requirements, including standard terms and conditions. + Recommends contracts for approval by General Manager, City Manager, and City Commission. + Assists as needed in the negotiation of contracts required by Lakeland Electric. + Assists in the preparation of contracts required by Lakeland Electric. + Upon request, monitors continuing contracts for compliance with commercial terms and conditions. + Assists in preparing, interpreting, and implementing commercial contract terms and conditions. + Coordinates with City Purchasing on approved contractor and vendor lists. + Tracks the distribution of executed continuing contracts. + Performs the above functions for other departments as requested and on an as-available basis. + Manages Lakeland Electric’s Reproduction, Mail Operations, Car Pool Operations, Central Office Supplies, Office Equipment Purchases/Maintenance, Shipping & Receiving, Fire Safety, and Recycling functions. + Manages activities for LE facilities through City’s Facilities Maintenance Group + Manages budget monies in regular and special accounts. + Coordinates activities for Lakeland Electric facilities through the City’s Facilities Maintenance group. + Performs supervisory responsibilities, including hiring, conducting performance reviews, coaching, planning, assigning, and coordinating duties. + Assists in developing and implementing appropriate employee training programs and monitors employees’ professional development in the Contracts Administration and Administrative Services work units. + As directed by the Assistant General Manager of Fiscal Operations, represents Lakeland in industry groups and associations and local service organizations in matters relating to contracting and procurement. + Coordinates the negotiation of and reviews contracts with consulting engineers, architect and engineering firms, construction contractors, professional services firms, and other entities to obtain construction and maintenance services, commodities, and professional services on a competitive basis. + Manages personnel assigned to the contracting and administrative services work units. + May be required to work alternate hours as necessary for the efficient operation of the department. + Position is designated Mission Critical.

ADDITIONAL FUNCTIONS

+ Performs related work as required.

QUALIFICATIONS

(EDUCATION, TRAINING

AND EXPERIENCE

) + Graduation from an accredited four (4) year college or university with specialization in business administration or a related field. + At least five (5) years of progressively responsible experience in contracting related activities. + At least three (3) years of experience in supervision. An equivalent combination of education, training, and experience which provide the necessary knowledge, skills and abilities and other competencies necessary for success in the target position.

SPECIAL REQUIREMENTS

+ Must possess and maintain a valid telephone number. + Must possess and maintain a valid state of Florida driver’s license.

KNOWLEDGE, SKILLS, ABILITIES

+ Theoretical and practical knowledge of contracting in all areas of Lakeland Electric operations. + Thorough knowledge of the City of Lakeland policies and procedures relating to contracting and property acquisition. + Basic knowledge of property surveying and appraisal practices. + Skilled in the negotiation of contractual commitments including, but not limited to, participation agreements, electric utility interconnection agreements, power and energy interchange contracts, major equipment contracts, engineering, construction, property acquisition, and professional service agreements. + Effective written and oral communication skills. + Ability to read and interpret title work. + Ability to establish and maintain effective working relationships with supervisors, co-workers, other City employees, and the general public and to provide leadership to contribute to a working environment that will instill employee pride, morale, and commitment to service excellence. + Ability to work effectively under strict deadlines, with minimal supervision. + Thorough knowledge of budget preparation and principles of office management and administration. + Ability to organize, coordinate, and provide follow-up on multiple projects. + Possesses efficient analytical and organizational skills with the ability to pay attention to detail.

WORKING ENVIRONMENT/PHYSICAL REQUIREMENTS

+ Requires sedentary work that involves walking or standing some of the time, exerting up to 10 pounds of force regularly, and routine keyboard operations. + The job risks exposure to no significant environmental hazards. + The job requires normal visual acuity, field of vision, hearing, speaking, color perception, sense of taste, sense of smell, depth perception, and texture perception. All City of Lakeland positions are subject to testing (e.g. written, oral, performance, computerized, interview, and/or any combination). Candidates selected for testing will be notified via email or telephone. Please check your e-mail and telephone messages regularly, including “junk” folders. Test times and locations to be announced.

THE CITY OF LAKELAND IS AN EQUAL OPPORTUNITY/EQUAL ACCESS EMPLOYER AND A DRUG FREE WORKPLACE

City of Lakeland 2024 Summary Sheet Annual Leave Annual leave is accumulated bi-weekly and based upon years of service as follows: Annual leave may be taken as earned by employees hired after January 1, 1989. Employees hired prior to that date use annual leave within the calendar year following the year the leave is earned. All employees may carry over up to a maximum of twenty (20) days at the end of the calendar year. Regular part-time employees who work at least twenty (20) hours per week accrue annual leave at the rate of four (4) hours per month.• Sick Leave Sick rate is accrued biweekly based upon years of service and standard hour classification. Eligible for use as soon as earned. Regular part-time employees who work at least twenty (20) hours per week accrue sick leave at the rate of four (4) hours per month. •

NOTE:

REGULAR employees with a working day other than eight (8) hours, please contact your supervisor regarding these policies. Sick Leave Pool Allows employees to receive sick leave benefits in cases involving catastrophic or long-term illnesses or injuries after all personal leave time has been depleted. Regular full-time employees contribute eight (8) hours and Regular part-time employees contribute four (4) hours on an annual basis. Employees must have completed one full year of service on or before December 31st of the calendar year enrollment; and have accumulated at least forty (40) hours of sick time (twenty (20) hours for Regular part-time employees). Participation in this program is voluntary. For more information contact Amanda Kaiser at 834-8768 Family & Medical Leave Federal legislation guarantees up to twelve (12) weeks per year off work under certain circumstances outlined in the policy manual. The employees must have been employed by the City for at least twelve (12) months and have at least 1,250 hours of service during the 12-month period before the requested leave. The City will continue its group life and health insurance for an employee on leave at the same level and under the same conditions that existed while the employee was working. For more information contact Dawn Justice at 834-6038. Pension Plan Provision for retirement income requiring mandatory participation for full-time regular employees.

Defined Benefit Plan:

Plan C Employee 4.16% Employer 15.66%

OR Defined Contribution Plan:

Executives, New Hires aged 52 and older, and Fire/Police Recruits Employee 8.5% or 11% per election upon hire Employer 15.39% Deferred Compensation 457

Plan:

A voluntary plan that is invested in mutual funds. The Employees’ Pension Board performs the due diligence on the mutual funds. Employees may reallocate their account at any time. Maximum contribution for 2025 is $23,500; employees age 50 or older can also add a “catch-up” amount of $7,500; employees age 60-63 can also add a “catch-up” amount of $11,250. Additionally, a match of up to 5% of salary is offered by the City in Plan C. Holidays Twelve (12) holidays, includes one (1) personal floating holiday to be used at any time after three (3) months of employment and prior to the end of the calendar year. Funeral Leave Up to three (3) days off with pay due to death of an immediate family member (as defined in the policy manual). Up to four (4) hours off with pay may be obtained through supervisor approval to attend local funeral services of persons other than immediate family. Jury/Witness Duty Employees required to serve on jury duty will be relieved of responsibility for their regular work shift or portion thereof and receive full pay while serving. All fees received for such service may be retained by the employee. Employees subpoenaed to any civil or criminal court proceeding, which employee is not personally or monetarily interested, shall be paid as if engaged in regular work activities. Military Leave Allows for up to 240 hours in any one calendar year for annual military training without loss of pay or benefits for any employee in some type of reserve status for the United States Armed Forces. (see policy manual for additional information). Maternity Leave Refer to Family & Medical Leave for those employees who qualify. Others may take up to three (3) months leave of absence available upon approval of the Department Head. Employees may opt to utilize any combination of paid (sick or annual leave) or unpaid leave. Leave of Absence Without Pay Written requests are subject to approval by Department Head and City Manager or designee for less than ninety (90) days. Requests for more than ninety (90) days also require Civil Service Board approval for employees in a Civil Service classification. Longevity Pay Tuition Reimbursement Program provides employees up to $2,500 per fiscal year (October 1 through September 30) for reimbursement of tuition of approved college, university, vocational, or correspondence classes upon completion with a grade of “C” or better in credit courses only. Full reimbursement is given for courses and fees, upon approval. The program does not include reimbursement for cost of books, supplies or other related expenses. For more information, contact Melissa Yelnick at 834-6844. Suggestion Awards A program designed to provide a consistent and organized method for employees to submit and be rewarded for constructive ideas for improvement. Maximum award is $1000. For additional information, contact Kathy McNelis at 834-6348. Direct Deposit of Paycheck (refer to handout in new employee folder) An account must be established with the institution of your choice prior to signing up for direct deposit. Uniforms/Equipment Uniforms issued at no cost to employees for those job classifications which require them. Equipment is issued to employees at either no cost or discounted cost depending upon job classification. Parking Free while at work. Break Periods Employees may be permitted two (2), fifteen (15) minute breaks during the workday. The time shall be at the discretion of the supervisor. For Information on Health Insurance, Dental, Vision, and Life Insurance please contact Benefits at 834-6797. For Information on Retirement Benefits, contact the Retirement Services Department at 834-8765 or 834-8797. For Information on Firefighter and Police Officer Retirement Benefits, contact Foster & Foster at 239-333-4872. 01 Please indicate your highest level of education. + Less than a High School Diploma or GED + High School Diploma or GED + Some College – less than 30 credit hours + Some College – 30 credit hours, but less than 60 credit hours + Associate’s Degree or 60 credit hours + 90 Credit Hours + Bachelor’s Degree or 120 credit hours + Master’s Degree + Doctorate Degree 02 If you have graduated with a college degree, please indicate the field of study for your degree. If no degree, please type N/A 03 How many years do you have of progressively responsible experience in contracting related activities? + No experience + Some experience, but less than 1 year + At least 1 year, but less than 3 years + At least 3 years, but less than 5 years + At least 5 years, but less than 11 years + At least 11 years, but less than 14 years + At least 14 years, but less than 17 years + 17 years or more 04 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 05 Do you have three years of supervisory experience? + Yes + No 06 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 07 Please indicate your level of knowledge of Competitive Consultants Negotiation Act (CCNA). + No Experience + Beginner + Moderate + Advanced + Expert 08 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 09 Please indicate your level of experience with Microsoft Word. + No Experience + Beginner + Intermediate + Advanced + Expert 10 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 11 Please indicate your level of experience with Microsoft Excel. + No Experience + Beginner + Intermediate + Advanced + Expert 12 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 13 Please indicate your level of experience with Adobe Pro. + No Experience + Beginner + Intermediate + Advanced + Expert 14 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 15 Do you have experience with crafting contract phrases and clauses over the last ten years (i.e. developed, edited, or constructed)? + Yes + No 16 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 17 Please characterize your experience working with people outside your department. + No Experience + I have interacted with people outside my department, but not actually worked with them. + I have been present in cross-departmental project meetings. + I have been an active participant in cross-departmental project meetings. + I facilitated or led cross departmental project meetings. 18 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 19 Please indicate your level of project management experience. + No Experience + Beginner + Intermediate + Advanced + Expert 20 Please provide a narrative supporting your answer to the above question. Be sure to include specific job title(s), job duties, organization(s) and the dates where the work was performed.

Note:

The employers and dates of employment you list here must also be included in the “Work Experience” section of this job application. 21 By clicking “Yes” below, I understand that all relevant work experience MUST be entered in the “Work Experience” section on my application. In addition, all current City of Lakeland employees must list all previous City of Lakeland work experience in the “Work Experience” section of the application. Failure to complete the “Work Experience” section will disqualify you from the application process. + Yes + No Required Question Employer City of Lakeland, Civil Service Address 500 N Lake Parker Avenue Lakeland, Florida, 33801 Phone (863)834-8790 Website http://www.lakelandgov.net/employmentservices