Project and Contract Specialist / Fulton Position Available In Monroe, Mississippi

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• Perform initial job setup within ERP system, including creating, balancing, and reviewing project budgets
• Assist all branches with change order entries and updates
• Set up Subcontractor Agreement Schedules of Values (SOVs) and support branches in maintaining consistency
• Create and maintain customer profiles in ERP system, ensuring accuracy and completeness
• Manage customer pre-qualifications and annual updates, utilizing platforms such as iSqFt, ENR, Building Connected, Avetta, iBidPro, Construct Connect, Connect Secure, CBRE, Ariba, TradeTap, Textura, Smartbid, Vertikal, Contractor Score, and Helix
• Maintain current documentation files, including credit info, OSHA logs, DART & TRI rates, bank letters, financials, job references, W-9s, EMR mod letters, surety letters, COIs, Cage Code, and D&B info
• Finalize contract request documentation, including W-9s, performance and payment bonds, and COIs
• -supporting all branches as needed
• Generate and distribute monthly bid logs, awarded job reports, labor forecasts, and backlog summaries.

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Requirements:

{#job-requirements-title}### Education and/or Work Experience

• Previous experience as an executive assistant (preferred
• Associates degree in Business Administration or related field (preferred
• High school diploma (or equivalent). (required)### Preferred Skills and Abilities
• Excellent organizational skills, with the ability to manage multiple deadlines, systems, and document types
• Ability to balance and review budgets, contracts, and change orders with minimal supervision
• High attention to detail to ensure accuracy in data entry, contract setup, and reconciliation
• Strong communication skills, both written and verbal, for coordinating with internal teams and external partners
• Proficiency in Microsoft Excel and other reporting tools
• Self-motivated and resourceful, with the ability to take initiative and work independently
• Team-oriented attitude with a willingness to support multiple departments and branches as needed
• Familiarity with prequalification platforms such as iSqFt, BuildingConnected, Avetta, Ariba, SmartBid, etc.

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