Contract Specialist Position Available In [Unknown county], North Carolina

Contract Specialist 
Location 929 N. Front Street, NC Job Type Full Time-Regular Job Number 24-00504 Department Finance Department Opening Date 04/30/2025 Closing Date 5/11/2025 11:59 PM Eastern Post-Offer Required Pre-Employment Screenings Driving History Check Criminal History Check Credit History Check Drug Screen Hiring Salary $23.32

• $26.05 Full Salary Range $23.32
• $36.15 Working Hours Monday
• Friday 8 AM-5 PM (In person)

DESCRIPTION

BENEFITS
QUESTIONS The City of Wilmington is an Equal Opportunity Employer. Position Description Provide contract support to the Finance Department by preparing and reviewing formal contracts for accuracy and inclusion of all relevant information; verifying contract funding; logging and indexing contracts for City wide archiving and retrieval; finalizing and distributing Request for Qualifications and Request for Proposals as needed for City projects and assisting City staff, department buyers and Purchasing Manager as needed. This position requires independent judgment, discretion and initiative in prioritizing and completing projects, working with all levels of city staff and handling difficult public contact situations with tact. This position ensures compliance with local policies and NC statutes, as well as best business practices related to government bidding and contracting. Typical Tasks Prepare pre-construction and repair documents by assembling bid documents, advertising the bid by posting on the website, distributing bid documents, preparing a pre-bid agenda, posting any addenda and plan holders list, and preparing bid tabulations after bid opening Manages construction and repair contract documents by converting bid documents into contracts, obtaining contractor signatures and insurance, verifying contract accuracy, routing for internal signatures, and issuing notices to proceed. Assists in development, preparation, and draft of Requests for Qualifications/Proposals by reviewing the documents, consulting with departments and collaborating with Purchasing Manager, advertising to engineers, architects, potential vendors, and on the City website, tracking responders, distributing responses to the project manager, and issuing notification letters. Completes service contracts and amendments by finalizing the documents, obtaining correct signatures, ensuring contract compliance and timely distribution to the client and City, ensuring adequate funding exists for the contract, and maintaining databases and files of contract documents. Advertise and maintain records of all open and awarded bids on the City’s external website and serve as Content Manager for Purchasing web pages, including Bid and RFP pages. Maintain and update various contract templates as needed due to legislative updates/changes, format, and/or Legal department requested revisions. Facilitate contract negotiation and modification. Qualifications Formal Education
Work requires broad knowledge in a general professional or technical field. Knowledge is normally acquired through four years of college resulting in a Bachelor’s degree or equivalent. Experience
Minimum three years. Certification &
Other Requirements
Class C Drivers License, Bondable Supplemental Information

PHYSICAL DEMANDS

Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time.

WORKING CONDITIONS

This position primarily works indoors in an office environment with prolonged periods of sitting.

Our Core Values:

INCLUSION

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COLLABORATION

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CREATIVITY

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ACCOUNTABILITY

Our Mission Statement:

Through forward-thinking policies and responsible stewardship, we are creating a better city every day with excellent core services and quality of life for all.

What we offer:

The City of Wilmington believes that employees are one of our most important resources. We offer an excellent salary and competitive benefits package to serve the needs of our employees and their families.

Our benefits package includes:

Comprehensive medical, dental, and vision insurance + many other insurance options
Excellent retirement benefits, including a city provided 4.5% contribution each pay period into a 401(k) account and automatic enrollment into the North Carolina Local Government Employees’ Retirement System
Employer-paid health & wellness clinic Paid sick and vacation leave + 13 paid holidays per year
6-weeks paid parental leave
Paid volunteer & blood donation leave to give back to our community
Flex schedule and telework availability, depending on your position
Professional development trainings & leadership initiatives Tuition assistance benefits

Applicant Status Updates:

After the closing date for this position, applications will be screened by Human Resources. Applicants who meet the minimum and/or preferred qualifications will be referred over to the hiring department. All updates regarding an application can be viewed through your applicant portal. Employer
City of Wilmington
Address
PO Box 1810
929 N. Front Street, 11th Floor
Wilmington, North Carolina, 28401
Phone
910-341-7840 Website
http://www.wilmingtonnc.gov/jobs