Proposal Administrator Position Available In Camden, New Jersey

Proposal Administrator 1.5 1.5 out of 5 stars Cherry Hill, NJ 08034 About Allied Experts At Allied Experts, we are dedicated to delivering energy-efficient heating, cooling, and plumbing solutions that keep our customers comfortable year-round. Based in Cherry Hill, NJ, we proudly serve residential and commercial clients across the region. Our success is built on a foundation of exceptional service, technical expertise, and a strong commitment to community and sustainability. Position Summary We are seeking a detail-oriented and organized Proposals Administrator to join our growing team. This role is critical to ensuring that all proposals and bid documents are accurate, timely, and aligned with company goals and client requirements. You will work closely with the sales, operations, and technical teams to prepare compelling proposals and maintain a consistent pipeline of bid responses for residential and commercial HVAC and energy projects. Key Responsibilities Prepare and manage proposals, bids, and RFP responses in coordination with internal stakeholders Track proposal deadlines, ensure timely submission, and maintain an organized schedule of upcoming opportunities Compile and format technical and pricing information from multiple departments Ensure all documents meet quality, compliance, and branding standards Maintain and update proposal templates and supporting materials Research and monitor bid opportunities through industry portals and procurement sites Assist in gathering post-bid feedback and maintaining a database of past proposals and outcomes Support the sales and business development team with additional administrative tasks as needed Qualifications 2+ years of experience in an administrative or proposal writing role; experience in HVAC, construction, or energy services preferred Excellent written and verbal communication skills Strong organizational and project management abilities Proficiency in Microsoft Office Suite (Word, Excel, Outlook) Experience with CRM systems (Salesforce or similar) is a plus Ability to work independently and manage multiple deadlines in a fast-paced environment

Salary :

$18-20/hr What We Offer Competitive salary Health, dental, and vision insurance 401(k) with company match Paid time off and holidays Career development opportunities A positive, team-oriented work environment

Schedule:

Hours 7:30am-4:30pm (one hour lunch) Monday-Friday plus one Saturday a month 8am-12pm to coincide with one weekend on call a month after about 3-4 months.

Ability to commute/relocate:

Reliable commute to Cherry Hill daily or planning to relocate before starting work (Required)

Work Location:

In person #HP1

O Job Type:

Full-time Pay:

$18.00 – $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid time off Referral program Vision insurance

Schedule:

8 hour shift Monday to Friday Weekends as needed

Work Location:

In person