Service Contract & Invoice Specialist Position Available In Somerset, New Jersey

Service Contract & Invoice Specialist Citywide Elevator Consulting Bridgewater, NJ 08807 • Hybrid work Citywide Elevator Consulting – Protect Team Citywide Elevator Consulting is a nationally recognized firm specializing in elevator contract management, performance analysis, and vendor accountability. As part of our growing Protect team, we are seeking a Service Contract & Invoice Specialist , an entry-level position ideal for a recent college graduate eager to develop a career in financial and operational analysis within the commercial real estate services industry. This role is a unique opportunity to join a fast-paced, client-focused environment where your work will help ensure the financial accuracy and contractual compliance of vendor billing across our nationwide client portfolio. You’ll gain firsthand exposure to real contracts, vendor communications, and invoice negotiations, with a clear path for long-term career advancement within the firm. Location & Schedule This position is based in our Bridgewater, NJ office . We currently operate in-office Tuesday through Thursday , with remote work on Mondays and Fridays . Candidates must be available to work standard U.S. Eastern Time hours. Key Responsibilities Review and validate invoices related to elevator maintenance, service calls, and repair events Cross-check billed amounts against contract terms, rates, scope of work, and known exclusions Identify discrepancies, determine if invoices are billable or should be challenged, and initiate vendor disputes when necessary Draft clear, professional emails to vendors regarding billing issues, revision requests, or credit negotiations Communicate approved invoices to clients and assist with payment processing workflows Maintain organized documentation of all billing challenges, resolutions, and vendor responsiveness Support internal data-gathering efforts related to service contracts and elevator portfolios

Tools We Use CRM & Asset Management :

HubSpot Business Tools :

Outlook, Airtable, Excel, Word, DocuSign, Slack, Zoom, Asana What We’re Looking For Recent college graduate with a degree in business, finance, or a related field Strong written and spoken English skills (college-level fluency required) Highly detail-oriented and eager to learn financial review processes Strong Excel skills and confidence working with data Professional communication style and a proactive attitude Ability to manage multiple tasks and follow structured workflows Experience in invoice review, property management, facilities services, or elevator maintenance is a plus , but not required. Why Join the Protect Team? This isn’t just a back-office job. You’ll be on the front lines of vendor accountability, helping to protect real estate clients from overbilling and service contract violations. At Citywide, we value analytical minds, clear communication, and integrity. As you grow within the Protect team, you’ll have opportunities to take on more complex analysis, client engagement, and leadership responsibilities. We’re invested in your long-term career success.

Job Type:

Full-time Pay:

$45,000.00 – $55,000.00 per year

Benefits:

401(k) 401(k) matching Dental insurance Flexible schedule Health insurance Paid sick time Paid time off Professional development assistance

Schedule:

8 hour shift Monday to

Friday Work Location:

Hybrid remote in Bridgewater, NJ 08807