Contract Management Specialist 2 – 4379 Position Available In Albany, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

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Program. NY HELP No The agency in which the vacancy exists. Agency Information Technology Services, Office of The job title for the vacancy. Title Contract Management Specialist 2 – 4379 The job title for the vacancy. Occupational Category I.T. Engineering, Sciences The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade 23 The collective bargaining unit to which this vacancy is assigned. Bargaining Unit PS&T – Professional, Scientific, and Technical (PEF) The minimum and maximum of the salary range for this vacancy. Salary Range From $84156 to $106454 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 9 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 5 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? Yes If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes The county in which the vacancy is located. County Albany The street address where the vacancy is located. Street Address Swan St. Bldg, Core 4, Flr 2 The city where the vacancy is located. City Albany The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12210 The duties that the incumbent of the vacancy will be expected to perform. Duties Description ITS provides operational support to state agencies on a 24x7x365 basis; some positions may be required to provide this critical service at any time. Under the direction of a senior Contract Management Specialist, the Contract Management Specialist 2, will be assigned to the Vendor Sourcing and Management Office (VSMO) within the Finance Office and will lead and perform activities associated with contractual, administrative, and fiscal management services. Duties will include, but are not limited to, the following:

• Purchase Information Technology (IT) products and services for ITS and on behalf of client agencies using existing contract vehicles.
• Identify appropriate contract vehicles for use in purchasing goods and services.
• Conduct Request for Quotes under state centralized contracts.
• Provide procurement support on the development of Statements of Work (SOWs) by program areas and clusters as needed.
• Process Purchase Requisitions (PR) in the Statewide Financial System (SFS) for general purchases.
• Source PRs to Purchase Orders (PO) in the SFS.
• Prepare procurement records into separate procurement packages.
• Update ITS internal procurement tracking spreadsheets and databases.
• Perform vendor management such as participating in vendor meetings pertaining to current or prospective procurements.
• Review and process agency contract amendments and extensions as required.
• Participate in the development of single/sole source justifications as required and justifications of the reasonableness of rates charged by vendors.
• Interact with OGS BSC on Purchase Requests (PR)/Purchase Order (PO) creation.
• Manage the procurement process for software license renewals.
• Interact with ITS budget and accounts payable staff.
• Monitors unit shared mailbox(es).Identify and process required Purchase Order Change requests needed for submission to OGS BSC.
• Provide guidance to agency program staff in the contract development, approval, execution, and amendment process.
• Interact with ITS attorneys on contractual matters.
• Complete P-Card purchases as requested and reconcile charges monthly through SFS.
• Provide information requested for OSC audits.
• Perform a full range of supervisory duties as needed.

The minimum qualifications required for this vacancy.

Minimum Qualifications Transfer:

Open to NYS employees with one year of permanent, contingent permanent, or 55b/c service as a Contract Management Specialist 2; OR who are in a title SG-21 or above deemed administrative under Section 52.6 of the Civil Service Law; OR in a title approved for transfer under Section 70.1 of Civil Service Law. The transfer cannot be a second consecutive transfer resulting in an advancement of more than two grades.

Reinstatement:

If you previously served in this title or in a title otherwise transferable to this title, you may be reinstated pursuant to Civil Service Law. If you left state service less than one year ago, there reinstatement request from a state agency will usually be approved by the Department of Civil Service. If you left state service more than one year ago, the reinstatement must also be approved by the Civil Service Commission. 55b/c

Appointment:

This position is eligible for 55b/c designation and candidates with 55b/c eligibility are encouraged to apply. Candidates must possess the minimum qualifications and a current 55b/c eligibility letter. For 55 b/consideration, candidates must satisfy at least one of the Open Competitive qualifications listed above.

Note:

If you are on the examination eligible list for the position title in this location, you do not need to respond to this posting unless you are also eligible for appointment by one of the qualifications listed above. Candidates must be reachable on the current eligible list for this title to be list appointed. Additional comments regarding the vacancy. Additional Comments Some positions may require fingerprinting. Some positions may require up to 25% travel and/or lifting up to 50 lbs. Some positions are pending Civil Service approval. Details of position(s) will be described further if you are selected for an interview. Positions located in New York City, will receive an additional $3,400 downstate adjustment location pay with regular annual salary. Positions located in the Mid-Hudson will receive an additional $1,650 adjustment location pay. For the duration of the

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Program, this title maybe filled via a non- competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At this time, agencies may recruit and hire employees by making temporary appointments. In May 2024, if a temporary

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employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin. At a future date (within one year of permanent appointment), it is expected employees hired under

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will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a

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title, employees may take part in any promotion examination for which they are qualified. Benefits of Working for NYS Generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off

• Thirteen (13) paid holidays annually
• Up to Thirteen (13) days of paid vacation leave annually
• Up to Five (5) days of paid personal leave annually
• Up to Thirteen (13) days of paid sick leave annually for PEF.
• Up to three (3) days of professional leave annually to participate in professional development Health Care Benefits
• Eligible employees and dependents can pick from a variety of affordable health insurance programs
• Family dental and vision benefits at no additional cost Additional Benefits
• New York State Employees’ Retirement System (ERS) Membership
• NYS Deferred Compensation
• Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds
• Public Service Loan Forgiveness (PSLF)
• And many more.

The Office of Information Technology Services is an equal opportunity employer, and we recognize that diversity in our workforce is critical to fulfilling our mission. We encourage all individuals with disabilities to apply. Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name ITS Human Resources The telephone number to use for questions about this vacancy. Telephone 518-473-0398 The fax to use for this vacancy. Fax 518-402-4924 Email address for emailing applications, or to ask questions about this vacancy. Email Address PostingResponses@its.ny.gov Address The street address of the contact for this vacancy. Street Empire State Plaza Swan Street Building, Core 4, Floor 1 The city for the contact for this vacancy. City Albany The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12220 Instructions for potential applicants. Notes on Applying To apply for this position, please submit a cover letter and resume clearly indicating how you qualify. Your Social Security number may be required to confirm eligibility.