8AAFI4-Facilities Analyst 4 – 842-Facilities Contract Analyst Position Available In Charleston, South Carolina

8AAFI4-Facilities Analyst 4 – 842-Facilities Contract Analyst#25-58270
North Charleston, SC
All On-site Job Description

Job Description:

Position:

Sr Contract Maintenance Analyst

Work Setting:

Fully Onsite We are looking for a Senior Contract Maintenance Analyst (Facilities Management) who will play a pivotal role in overseeing and optimizing maintenance contracts within the Facilities Management department. This CMA position requires a deep understanding of contract management, maintenance operations, and facilities management best practices. The ideal candidate will be responsible for ensuring that all maintenance activities are executed efficiently, cost-effectively, and in compliance with company policies and industry regulations. Position Responsibilities
1.

Contract Management:

Develop, negotiate, and manage maintenance contracts with external vendors and service providers.
Ensure compliance with contractual obligations and performance metrics.
Work within governance framework to monitor performance, incorporate contract changes, and escalate issues.
Conduct regular reviews and audits of contracts to identify areas for improvement and cost savings.
2. Vendor /

Supplier Management:

Build ongoing culture of acceptance and alignment to the Supplier integration program across Buyer sites.
Manage and coordinate facility services not related to the Integrated Facilities Management (IFM) SOS.
Utilize KPIs, CPIs and SLAs to ensure Supplier performance.
Ensure Scope of Services adherence.
Provide communication and support between Buyer functions and Supplier as required (EHS, Security, IT, etc.).
Generate PRs for payment of invoices.
Ensure that Suppliers are aware of the existence of any non-obvious site hazards unique to site operations that may pose a significant safety risk associated with the Supplier’s performance.
Lead as the prime interface between Buyer and Supplier for day-to-day activities.
3.

Maintenance Oversight:

Collaborate with maintenance teams to develop and implement preventive maintenance programs.
Monitor maintenance activities to ensure timely completion and adherence to quality standards.
Analyze maintenance data to identify trends, issues, and opportunities for process improvements.
4.

Budgeting and Cost Control:

Assist in the development and management of the facilities maintenance budget.
Accountable for annual spend and LRBP forecasting.
Track and report on maintenance expenditures, ensuring alignment with budgetary constraints.
Identify cost-saving opportunities and implement strategies to reduce maintenance costs.
5.

Stakeholder Collaboration:

Work closely with internal stakeholders, including engineering, operations, and safety teams, to ensure alignment on maintenance strategies and objectives.
Serve as the primary point of contact for maintenance-related inquiries and issues.
Provide status on work performed to business partner(s) and solicit feedback on IFM performance.
6.

Reporting and Analysis:

Prepare and present regular reports on maintenance performance, contract compliance, and budget status to senior management.
Utilize data analytics to drive decision-making and improve maintenance processes.
7.

Project Management:

Develop, resource, and execute on smaller projects that may not fall into vendor or supplier scope.
Apply standard project management practices and methodology to deliver on initiative.
8.

Continuous Improvement:

Stay current with industry trends, technologies, and best practices in facilities management and maintenance.
Lead initiatives to enhance maintenance efficiency and effectiveness through process improvements and technology integration. Basic Qualifications
5+ years of experience in contract management and facilities maintenance, with a focus on analytical roles.
5+ years project management experience (specifically leading facilities related projects).
5+ years of experience in managing vendor relationships. Preferred Qualifications
Proficiency in contract management software and maintenance management systems. Specific knowledge and experience using the Corrigo IFM platform a plus.
In-depth industry knowledge of regulations, safety standards, and best practices in facilities management and maintenance operations.
Strong communication and interpersonal skills, with the ability to work collaboratively in a team environment.
Strong analytical and problem-solving skills, with the ability to interpret complex data and make informed decisions.
Experience and knowledge pertaining to long-range business planning and financial forecasting.
Experience in the aerospace industry or working for an industrial company preferred.
Certifications such as Certified Facility Manager (CFM) or Facility Management Professional (FMP) are highly desirable. Education
Bachelor’s degree in Facilities Management, Business Administration, Engineering, or a related field preferred. Experience
The ideal candidate in this role will possess a robust background in facilities management, demonstrating a minimum of 5 years of relevant experience. They will have a proven track record of successfully managing maintenance contracts, optimizing vendor relationships, and implementing effective maintenance strategies. This candidate will be adept at analyzing maintenance data to drive decision-making and improve operational efficiency. Additionally, they will showcase strong communication and collaboration skills, enabling them to work effectively with cross-functional teams and stakeholders.

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”