Corporate Proposal Coordinator Position Available In Hamilton, Tennessee

Corporate Proposal Coordinator Job Category:

ADM2

Requisition Number:

TECHN003132

Posting Details

Posted:

April 21, 2025
Full-Time
Remote
Locations
Showing 1 location
Chattanooga, TN 37402, USA
+1 more locations
Job Details
Description
Corporate Proposals / Corporate Services
This position is not eligible for recruiting or sourcing by outside parties.

Disclaimer:

Be cautious and only respond to emails from our “mesainc.com” domain. We will never ask for sensitive information, such as bank account details, SSN, etc., via email. If you receive any communication asking for such information, it is not from Mesa. For any concerns, or to verify the authenticity of a message, please contact us through our official channels.
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Mesa Associates, Inc. has an immediate opening for a Proposal Coordinator to join our Corporate Proposal Department and support our growing engineering and consulting services business. The Corporate Proposal Coordinator (Coordinator) is responsible for coordinating and managing the full lifecycle of proposal development—from kickoff to submission—for responses to Requests for Proposals (RFPs), Requests for Information (RFIs), and Sources Sought notices (SS).
The Coordinator works collaboratively with business units, technical teams, proposal staff, and leadership under the guidance of the Corporate Proposal Manager. The Coordinator leads planning meetings, maintains compliance and configuration control, and ensures the production of compliant, compelling, and on-time proposals.

Education/Experience:

Associate’s degree in business, English, communications, marketing, or a related field with 2+ years of experience. Bachelor’s degree preferred.
APMP certification (CF or higher) or willingness to obtain within the first year of employment is strongly preferred.
2-5 years of experience in coordinating government and/or private-sector proposals.
Demonstrated experience managing short-turnaround projects requiring collaboration across departments and attention to schedule, compliance, and detail.
Familiarity with RFP/RFI requirements and procurement processes across federal, state, municipal, and commercial sectors.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); Adobe Acrobat Professional; and file management software. Familiarity with MS Project, Visio, and proposal automation tools (e.g., Loopio) is a plus.
Experience in the electric utility or engineering consulting industry is preferred.
Responsibilities include, but are not limited, to the following:
Coordinate proposal development activities including planning, scheduling, kickoff, reviews, and submission.
Analyze solicitation documents and develop outlines, compliance matrices, schedules, and data call requests.
Collaborate with business development, technical staff, and subcontractor/teammate personnel to gather content.
Write, edit, or coordinate responses for proposal sections such as executive summaries, resumes, project descriptions, and corporate experience.
Maintain configuration control of proposal documents throughout the lifecycle; track all changes and deliverables.
Ensure compliance with all solicitation instructions and evaluation criteria.
Coordinate interim and final reviews; track and incorporate team comments.
Ensure professional formatting, branding, and presentation of all proposal documents.
Support post-submission activities such as clarification responses, best and final offers (BAFO), and evaluation notices (ENs).
Assist with developing and maintaining searchable repositories of resumes, project profiles, and corporate content.
Assist with data entry and library maintenance in Mesa’s proposal automation tool(s).
Participate in proposal lessons learned meetings and continuous improvement initiatives.
Successful candidates will be:

Organized:

Able to manage and prioritize multiple tasks and timelines effectively

Collaborative:

Works effectively with team members and across departments

Accountable:

Takes ownership of tasks and sees them through to completion

Responsive:

Meets deadlines and communicates proactively

Deadline-Driven:

Inspired to perform under time constraints and deliver quality outcomes

Process-Oriented:

Motivated by structure, systems, and continuous improvement

Purpose-Driven:

Finds satisfaction in contributing to the company’s growth and success
Notice to

External Search Firms:

Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.
Qualifications
Skills
Required
Microsoft Office
Advanced
Data Management
Advanced
Behaviors
Required

Innovative:

Consistently introduces new ideas and demonstrates original thinking

Detail Oriented:

Capable of carrying out a given task with all details necessary to get the task done well

Dedicated:

Devoted to a task or purpose with loyalty or integrity

Team Player:

Works well as a member of a group
Motivations
Required

Self-Starter:

Inspired to perform without outside help
Ability to Make an

Impact:

Inspired to perform well by the ability to contribute to the success of a project or the organization
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.