Facilities Coordinator Position Available In Monroe, Alabama

Job Description:

Job description Candidates should take the time to read all the elements of thisjob advert carefully Please make your application promptly. Responsible for supporting Publicis Groupe Agencies, assisting inthe daily management of assigned facility. The FacilitiesCoordinator will monitor vendors for performance adherence, ensuresafety and security policies are followed, and perform weeklyfacility inspection tours. Supervise projects, office moves, andother company events as required. Facility Coordinator will workindependently at times with various business units to maintain awork environment that meets occupants’ expectations, operationalrequirements and Groupe standards Job requirements 2+ years of related experience. Excellent organizational, customer service, and communicationskills Ability to work with a wide variety of internal and externalgroups Basic office skills, creating reports, filling out forms, trackinginvoices/work orders etc. Experience working in a rapid and complex changing environment. Passionate about providing outstanding customer service. Enthusiastic and creative team player with a strong drive to createa positive work environment. Demonstrate ability to multi-task and manage multiple, diversetasks simultaneously. High degree of energy, motivation and dedication to quality andexcellence. Demonstrate ability to communicate effectively, both written andverbally, with clients, staff, and other internal and externaloffice visitors. Demonstrate ability to collaborate effectively at all levels andfunctions. Proficient in Microsoft Office Suite Ability to maintain confidentiality Benefits Facility Management Support Supports facility in maintaining the appearance of the office,general areas, meeting rooms, collaboration areas, anchor points,locker facilities, etc. Assists in sending/receiving mail and packages Responds to employee inquiries; provide information, resolveproblems and as necessary escalate to Facility Manager Coordinate with HR to assist with the onboarding of new hires. Receive work orders from employees and place service calls tovendors to resolve issues and verify issues/repairs are resolvedsatisfactorily. Interacts with contracted vendors, facility management andoccupants. Works independently, participates in projects, company events andfacility related program launches. Utilizes Groupe applications that are used to support facilitiesfunctions (seat reservations, occupancy database, ticketing system,visitor management systems, etc.) Perform other duties as assigned Infrastructure Support Conducts weekly/monthly facility inspections to identify potentialissues and ensures all mechanical systems are functioningproperly. Reports malfunctions and assists in scheduling repairs asrequired. Supports annual audits and inspections and preventative maintenanceprograms. Maintains all compliance codes, provides input for monthlyreports. Maintains facility recycling programs, shredding operations, copyand conference rooms Works with business unit in assessing seating and layout needs. Coordinates and schedules employee/team reconfigurations ormoves. Interfaces with agency staff, other

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Sources departments andthird-party vendors Assists and supports build-out projects. Safety Responds to after-hours emergencies as required Performs weekly/monthly safety inspections. Assists in 911 emergency calls Reports all safety issues to management and takes correctiveactions. Vendor Management Interfaces with contracted vendors to ensure service levels aremaintained and policy adherences. Facility Coordinator willcoordinate schedules, service calls and validate work ordercompletions for invoice payment approvals. Monitors contractor performance, addresses quality/workmanshipissues and reports any concerns. Inventory Tracking Tracks, maintains, and orders consumable items including coffeesupplies, office supplies, janitorial supplies, replacement bulbsand other facility related items. Documents delivery of items,monitors backorders, validates invoice for payment approvals bymanagement. Assists Facility manager in monitoring tracking and conductingphysical assets inventories and disposition of assets. Maintains furniture in good state of repair per officestandards. Performs all other duties as required