Associate Director Facilities Mgmt Position Available In Western Connecticut Planning Region, Connecticut

Associate Director Facilities Mgmt
United States and 1 more

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JOB

DESCRIPTION

Reporting to the Director of Facilities Management, the Associate Director of Facilities Management is responsible for the oversight, and day-day planning functions for the Facilities Management Department and will ensure the optimal functioning of building systems including mechanical, fire/life safety, environmental etc. on a 24-hour basis. He/she will analyze and provide technical leadership in solving technical maintenance and engineering issues. The Associate Director of Facilities Management will oversee staff and contractors in the maintenance of buildings and grounds. The Associate Director of Facilities Management will provide project management from inception to completion for facilities’ capital projects. This position will be responsible for meeting and complying with Joint Commission, CMS and AHJs standards and regulations.

RESPONSIBILITIES

Associate Director of Facilities Management will provide leadership for all JCAHO, CMS, AHJs and regulatory aspects of the position to ensure compliance through regular monthly document audits and process testing. Responsible for accuracy of regulatory drawings and documentation used in the illustration of a compliant Life Safety and Utilities Management programs. Fiscally responsible for departmental budget planning and administration while being able to course correct if needed. Develops and maintains detailed budgets relating to renovation projects, facility upgrades and equipment upgrades. Possess a proactive approach to capital planning/budgeting and maintains a relevant 5-year capital plan.
Will negotiate contracts through the RFP process and ensuring contract compliance. Assures adherence to the quality control standards of the department and performs regular existing contract review. Makes recommendations for expense reducing initiatives.
The Associate Director of Facilities Management will perform all facets of Human Resources and performance management including interviewing, coaching, training, providing feedback and managing overall performance. Monitor Employee Engagement Action plan and provide regular updates on the progress of the action plan to the Director of Facilities Management.
Routinely identify and provide avenues for technical training courses and seminars detailed to each departmental trade. As needed, inspects remodeling and construction work for quality and accuracy. Reviews all A&E drawings prior to project commencement with the project team to ensure adherence to organizational standards and overall function. Fluent in the workings of a CMMS program and able to develop reports as a basis for monitoring and driving efficiency in the work force and identifying physical areas of need.
Monitors day-to-day work activities by delegating authority, assigning, and prioritizing activities, and monitoring operating standards. Conducts regular field audits of documented work.
Regularly performs building and grounds inspections of managed facilities to ensure departmental and organizational standards are being met. Must act on deficiencies identified during inspections.
Develop and implement programs that will enhance the quality of service delivered by the department with a strong focus on loop closure.
Responsible for updating and reviewing existing policies and developing new policies as needed to meet the department and organizational goals and initiatives.
Represents the department on the EOC, Infection Control, Regulatory Committees as well as others as needed.
Schedules off-shift visits at intervals no less than once per month to Stamford Hospital and Tully Center to ensure organizational standards are met by buildings, grounds, and workforce. Alternate weekends, 2nd and 3rd shifts and provide written summary of each.
Develop and monitor appropriate metrics and monthly reports for energy consumption, Joint Commission preparedness, employee productivity and user satisfaction. Assures EOC report metrics are compliant monthly.
Facilitate BMS reporting that illustrates the effectiveness of the system through monthly reports.
Task with safety management and training for the Facilities Management Team.

QUALIFICATIONS

BS degree or minimum of eight (8) years’ experience in Facilities or Engineering management.
Must be familiar with electrical, plumbing, high-pressure steam systems and HVAC Systems. Must be familiar with state, local and federal codes and inspection procedures Minimum of 5 to 10 years’ experience in a similar role in a hospital setting preferred.
Joint Commission accreditation experience preferred. Possesses superior written and verbal communication skills, and excellent customer (both internal and external) service abilities.
Possesses exceptional organization and time management skills.
High level of competency with computers and computer software, PDA’s etc.
Is a creative thinker who is a problem solver poised under pressure.
Must demonstrate knowledge of energy management and financial acumen.

JOB INFO

Job Identification
4115
Job Category
130 – Manager
Posting Date
06/13/2025, 10:42 AM
Job Schedule
Full time