Director, Programs & Services Position Available In Alachua, Florida

Director, Programs & Services

JOB NO:

535583

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Executive/Director/Management, Facilities Operations/Skilled Trades

DEPARTMENT

05250000 – RU-GENERAL

ADMINISTRATION

CLASSIFICATION TITLE:

DIR, Facilities Operations

CLASSIFICATION MINIMUM REQUIREMENTS

Master’s degree in an appropriate area and six years of relevant experience; or a bachelor’s degree in an appropriate area and eight years of relevant experience.

JOB DESCRIPTION

Facility Operations and Programs for JWRU and Newell Hall
Lead the strategic direction, coordination, and daily oversight of facility operations, maintenance, and union programming for the Reitz Union and Newell Hall
Supervise and evaluate staff across operations, custodial, maintenance, and program areas; establish clear priorities, performance standards, and development goals
Ensure effective and efficient custodial and maintenance services, including staffing, work order management, quality control, and regulatory compliance
Maintain a current and comprehensive facilities operations manual; develop and enforce policies and procedures in line with safety and operational standards
Oversee the inventory, procurement, and lifecycle management of building equipment, furnishings, and materials
Develop and maintain a master maintenance schedule, incorporating routine, preventive, and contracted work
Oversee coordination between operations functions such as housekeeping, maintenance, event services, production, AV support, and after-hours staffing
Provide leadership in planning, coordinating, and evaluating co-curricular union programming in partnership with university departments and academic units
Ensure compliance with OSHA, ADA, and university safety regulations
Administrative Leadership and Strategic Support
Advise the Senior Director on short- and long-term facility operations, maintenance, and programmatic priorities; stay current on building codes, emerging technologies, and best practices in facilities management
Lead the development and oversight of budgets for assigned areas, including cost tracking, financial forecasting, and billing systems for internal services such as utility chargebacks and special maintenance requests
Participate in strategic planning and resource allocation efforts; contribute to long-term planning to support evolving facility, programming, and staffing needs
Design and implement facility and service needs assessments; analyze data and stakeholder input to inform operational improvements and program development
Lead departmental sustainability initiatives, collaborating with unit managers, Student Government, student employees, and campus stakeholders to set and achieve sustainability goals in all areas of operations
Contributes to the division and university through active participation on committees and division-wide initiatives
Develop reports, handle special projects, tasks, and other duties as assigned
Capital Projects, Renovations, and Facility Enhancements Oversee planning and execution of renovation and construction projects; review architectural plans, drawings, and specifications for compliance and quality
Serve as project liaison for external vendors, contractors, and campus stakeholders throughout planning and implementation phases
Monitor construction work to ensure adherence to university standards, building codes, and project timelines
Develop and manage project budgets in collaboration with university partners; ensure fiscal responsibility and alignment with departmental goals
Lead internal stakeholder engagement processes to gather feedback, assess space needs, and incorporate student and staff input into project planning
Emergency Preparedness, Safety, and Security Management
Develop and implement comprehensive safety procedures, including emergency response plans, evacuation protocols, and COOP (Continuity of Operations Plan)
Serve as primary liaison with UF Environmental Health and Safety, the University Police Department, and Fire Safety for safety-related matters
Lead the building’s emergency and crisis response team; plan and execute regular drills and training sessions for staff and building occupants
Coordinate the building’s emergency shelter operations, including staff training and procedural compliance
Maintain the building key control system, including policies for key issuance and return, and security protocols
Facilitate communication and engagement with building tenants, student organizations, and administrative units regarding safety and operational updates
Building Automation Systems (BAS)
Maintain a working knowledge of the Building Automation System (BAS); monitor performance, adjust settings for comfort and efficiency, and produce regular system reports
Ensure proper staff training in BAS and documentation for troubleshooting and system usage
Collaborate with UF Housing, Student Life IT, and other partners to ensure reliable, innovative, and user-centered technology and web platforms
Provide strategic direction for the department’s use of technology to support services, operations, and communication

EXPECTED SALARY

$109,000 – $112,000; Commensurate with experience

REQUIRED QUALIFICATIONS

Master’s degree in an appropriate area and six years of relevant experience; or a bachelor’s degree in an appropriate area and eight years of relevant experience.

PREFERRED

Experience in college union operations including but not limited to event services, building maintenance, housekeeping functions, and other relevant support services
Understanding of strategies, trends, and/or technologies related to building cleaning, maintenance, disposal of hazardous chemicals
Skilled in effectively utilizing computer technology and appropriate software applications for various operations functions including but not limited to building maintenance work orders, key control systems, and databases
Experience in building maintenance and upkeep
Knowledge of operations of building mechanical systems, including Building Automation Systems
Working knowledge of renovation and construction project management and building safety and security functions
Ability to assist in budget development and monitoring Proficiency with computers and basic software applications
Communication skills (verbal and written)
Customer service skills
Interpersonal skills
Function effectively in a fast-paced environment with frequent interruptions
Handle multiple projects or tasks simultaneously
Understand, interpret, and rules, regulations, policies, and procedures

SPECIAL INSTRUCTIONS TO APPLICANTS

In order to be considered, you must upload your cover letter, resume, and professional references.
Criminal background check is required.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED

No

ADVERTISED

18 Apr 2025

APPLICATIONS CLOSE:

04 May 2025 Whatsapp Facebook LinkedIn Email App