Facilities Manager MIAMI Position Available In Broward, Florida

Facilities Manager MIAMI
The Facilities Manager is responsible for the overall operational, physical, and fiscal performance of one or more facilities, ensuring all building systems, infrastructure, and services operate efficiently, safely, and in alignment with company and client expectations. This role manages preventative maintenance programs, vendor relationships, and capital improvement projects, while also supporting strong tenant relations and fiscal oversight.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Develop, implement, and manage preventive and corrective maintenance programs to ensure optimal performance of building systems (HVAC, electrical, plumbing, life safety, etc.).
Oversee day-to-day building operations, including janitorial, landscaping, security, and other vendor services.
Conduct regular property inspections to identify and resolve maintenance and safety issues promptly.
Respond to tenant and staff maintenance requests and building-related concerns in a timely, customer-focused manner.
Coordinate with Stiles maintenance and third-party contractors for repairs, maintenance, and special projects.
Monitor vendor performance and ensure adherence to service contracts and safety protocols.
Manage service-level agreements and vendor compliance with insurance and regulatory requirements.
Monitor operational expenses to align with the approved annual budget.
Support development of annual operating and capital budgets, including forecasting for repairs and improvements.
Collect rent payments, manage delinquency follow-ups, and coordinate legal action as necessary (in collaboration with asset/lease administration teams).
Prepare monthly reports, operating expense reconciliations, and other financial documentation as needed.
Manage and oversee facility renovations, tenant improvements, and capital upgrade projects from planning through completion.
Coordinate with Development and Asset Management teams on specifications and startup operations for new buildings or expansions.
Maintain strong, professional relationships with tenants by conducting regular site visits and serving as the primary point of contact for facility-related issues.

SUPERVISORY RESPONSIBILITIES

Support personnel, clerical, and secretarial people directly report to this position. Responsible for scheduling, assigning work, interpreting higher level directions, recommending increases, transfers and discharges.

COMPUTER SKILLS

Must have excellent computer skills especially with MS Word and Excel.
OTHER SKILLS and

ABILITIES

Excellent customer service skills
Team player
High integrity and honest
Multi-tasker
Tactful and diplomatic

PHYSICAL DEMANDS

The physical demands described here are representative of these that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the duties of this job, the employee is regularly required to stand, walk, sit, and to use hands to handle or feel, to reach with hands; and arms, and talk or hear. The employee must lift and/or move up to 25 pounds. Specific vision ability required by this job include close, distant, color, peripheral, vision as well as depth perception and the ability to adjust focus

Type:

full-time

Education:

Bachelor’s degree preferred. Education or equivalent training in disciples, such as business, liberal arts, computer science, finance, accounting, etc. as typically found in a bachelors degree program.

Minimum Experience:

2-3 years experience.

Reference ID:

Facilities Mgr