Facilities Mapping & Documentation Coordinator Position Available In Palm Beach, Florida

Facilities Mapping & Documentation Coordinator Florida Atlantic University•4.1 Boca Raton, FL Job Details Full-time $75,000•$80,000 a year 12 hours ago Benefits Paid holidays Health insurance Dental insurance Tuition reimbursement Paid time off Employee assistance program Vision insurance 403(b) Loan forgiveness Life insurance Qualifications Certified Facility Manager Management CAD Facilities management Mid-level CMMS Master’s degree Bachelor’s degree Coordinate measuring machine 2 years GIS University Full Job Description For more information on everything FAU has to offer, please visit www.fau.edu/jobs .

Note:

Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.

Position Summary:

Florida Atlantic University is seeking a Facilities Mapping and Documentation Coordinator•Boca Raton, FL. The Facilities Mapping and Documentation Coordinator reports directly to the Director of Space Utilization or designee and serves all University sites and campuses. This position is responsible for developing, maintaining, and updating detailed floor plans, building information systems and infrastructure maps to support university operations, space planning and optimization, and strategic development. This crucial role helps enhance the institution’s efficiency, sustainability, and ability to effectively serve the University community. This position is designated as ‘Essential’ and supports university emergency operations and protocols.

Summary of Responsibilities:

Building Information Systems (BIS)

Management:

Implement, manage, and maintain building information systems (BIS) to centralize and digitize facility documentation. Integrate BIM (Building Information Modeling) technologies to track and visualize building infrastructure. Ensure data accuracy and interoperability across multiple platforms, including

GIS, CAFM

(Computer-Aided Facility Management), and CMM (Computerized Maintenance Management) systems.

Floor Plan Development and Maintenance:

Create, update, and maintain accurate digital floor plans for campus buildings. Ensure all documentation reflects the current state of campus facilities, including classrooms, labs, residential spaces, administrative offices, and public areas.

Infrastructure Documentation:

Map and document campus-wide systems, including but not limited to HVAC, electrical, plumbing, and safety. Maintain an accurate and comprehensive repository of infrastructure drawings, specifications and as-built records.

Space Planning and Utilization:

Collect relevant data for space utilization studies to optimize campus layouts for academic, research, and administrative needs. Contribute to recommendations for optimizing layouts to meet the evolving needs of University community. Provide analyses and recommendations for improving space efficiency and long-term campus planning.

Campus Collaboration:

Work with maintenance and operations staff and design and construction services managers and other relevant University stakeholders across all campuses and sites to obtain technical details and integrate updates into campus documentation and records.

Compliance and Standards:

Ensure campus maps, infrastructure documentation, and BIS data align with safety regulations, accessibility standards, and institutional rules and standards. Provide documentation and digital records for accreditation reviews, audits, and inspections.

Data Management and Reporting:

Develop and manage a centralized database of campus infrastructure and floor plans, ensuring data accuracy and accessibility. Generate reports and visualizations , and predictive analyses to support space allocation and optimization, budgeting, capital projects and strategic decision-making. Other Duties as Required. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty•Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU’s amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live.

View it here:

www.bdb.org/apartments

Minimum Qualifications:

Master’s degree from an accredited institution in an appropriate area of specialization; or bachelor’s degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Experience in spatial/geospatial information systems, such as Geographic Information Systems (GIS) certification or the ability to obtain certification in this subject within the first 18 months of employment required.

Preferred Qualifications/Skills:

Experience in higher education facilities management or an understanding of campus operations and higher education facilities and infrastructure requirements. Knowledge of space planning principles and campus planning tools. Familiarity with FAMIS as a CAFM and CMMS platform. Experience with Geographic Information Systems (GIS) or similar mapping tools. Certification in facilities management (e.g., FMP, CFM) or CAD design.

Salary:

$75,000•$80,000 per year.

College or Department:

FM:

Space Utilization and Analysis Administration Location:

Boca Raton Work Days and Hours:

Monday•Friday, 8 a.m.•5 p.m. Nights and weekends as needed.

Application Deadline:

2025-05-14 Special Instructions to

Applicant:

APPLICATION DOCUMENTS REQUIRED

Resume Cover letter

OFFICIAL SEALED TRANSCRIPTS REQUIRED

Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.

PRE-EMPLOYMENT SCREENINGS REQUIRED

Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.

REQUEST FOR ACCOMMODATIONS

Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at . To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.