Manager, Facilities and Assets Position Available In Sarasota, Florida

Manager, Facilities and Assets 3.6 3.6 out of 5 stars 1565 1st St Rm 110, Sarasota, FL 34236 All current City of Sarasota employees must apply to job postings on the internal career site. Come work at a place where employees of the City serve with Excellence and Pride!

NOTE:

The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view the City’s Veterans Recruitment Plan . Click to view a the City’s Educational Equivalency Statement.

Department:

Facilities Management Employee Type:

Regular Time Type:

Full time

Salary Range:

$37.3901•$48.6072 Hourly / $77,771.41•$101,102.98

Annually Job Posting Period:

May 09, 2025•May 17, 2025 12:00 A.M.

Job Description:

Overview To plan, organize, direct, supervise and manage the facilities maintenance program. To provide continual monitoring and evaluation of facilities, personnel, work of contractors, and implement and continually improve best management practices in the facilities program. Provides management oversight of the city’s assets and sale of surplus property. Essential Functions Responsible for city’s buildings and facilities, including, but not limited to space planning, routine construction and renovation projects, janitorial services, and maintenance, including mechanical and other equipment failures and emergencies, both during and after normal working hours. Plans, assigns, monitors, and provides management direction to assigned staff; evaluates performance, responds to inquiries, requests and complaints and makes needed adjustments to current operating practices, procedures and operations. Prepare annual Facilities Division Continuity of Operations Plan (COOP) and provide it to Emergency Manager. Makes presentations to the City Commission regarding city-owned facilities and other projects. Responsible for the transfer and sale through auction, sealed bid or request for proposal for all city surplus property including picking up surplus, storing surplus, reviewing and approving surplus asset requests in the ERP system. Responsible for resale of city merchandise to the public. Prepares auction reconciliation reports for Purchasing and Finance. Prepares missing or lost asset report for the City Manager and City Auditor and Clerk. Responsible for assigned city facilities operation of heating and cooling systems. Develops the operating and Capital Improvement Plan and monitors budgets for facilities maintenance program and provides supporting narrative and statistical data. Reviews equipment quotes, cost estimates for repairs and service and negotiates appropriate modifications. Participates with the City Manager or designee in planning, conducting, and implementing special studies and projects. Assists in the establishment of preventative maintenance schedules and maintenance and construction programs. Responsible to ensure safety of the assigned workplace and assigned personnel in compliance with mandated federal and state governmental regulations, and to assure, to the extent practical, voluntary compliance with other federal safety regulations. Monitors inventory of equipment, parts, and other required materials, initiates orders and makes recommendations for additional stock or equipment as needed. Focuses on employee retention by using communication skills, active listening, and counseling with employees, providing objective feedback to subordinates, motivating the workforce, and using effective conflict resolution skills. Assists in hiring high quality candidates both internally and externally. Engages in developing subordinates by providing training, developmental opportunities, and career development discussions. Owns results of the work product generated by division or unit; takes responsibility and accountability of results. Engages and orients new hires and/or transfers by communicating expectations, providing performance reviews and employee feedback, and provides both the tools and processes necessary for subordinates’ job success. Makes periodic reports to City Manager on the current state of facilities maintenance program, including recommending and prioritizing needed repairs and related improvements. Meets with contractors/vendors and others as required to address safety, maintenance, repair, installation, and related issues; provides guidance to contractors/vendors on routine matters and recommendations to the City Manager or designated representative regarding unusual problems or policy issues. Responsible for remaining knowledgeable in facilities maintenance. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that will be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description. Minimum Qualifications Associate’s Degree from an accredited college or university in Business Administration or Building Management Five (5) years of facilities management experience; or the equivalent in education, training, and experience which would provide the necessary knowledge, skills and abilities. Certification as a Facility Management Professional (FMP) is highly desirable. Job Based Competencies Knowledge of principles, procedures, processes, and requirements comprising standard administrative management functions, business methods, and the acquisition and disposal of real property. Knowledge of building operations and management, contract administration, purchase order review and approval, office planning and scheduling, project management, planning, janitorial management, security systems and similar functions and activities. Knowledge of methods, equipment and materials used in maintenance and operations of buildings and facilities. Knowledge of potential safety hazards and applicable safety precautions. Ability to plan, direct, manage and supervise required maintenance, electrical or mechanical work and make estimates of time, cost and materials needed. Ability to analyze and prioritize needed repairs and other required maintenance activities to arrive at and provide valid recommendations and plans of action. Ability to prepare and present complete, accurate and coherent reports. Ability to give oral and written instructions clearly and ensure those instructions are followed effectively. Ability to respond calmly and effectively in emergencies. Ability to work overtime and/or be on call. Ability to establish and maintain effective working relationships with other staff, staff of other City Departments and Offices, vendors, contractors, and others. Understands and operates by the City Rules and Regulations, contracts, culture, City code, administrative processes, and is aware of and effectively uses City resources to operate under these guidelines. Responsibility Under the direction of and responsible to the Director, Development Services or designated representative. This is a supervisory position. Physical Requirements This is medium work requiring the exertion of 50 pounds of force occasionally and up to 20 pounds of force frequently. Work requires considerable physical activity, frequently in confined spaces, including, lifting, reaching, stooping, pulling, grasping, balancing, climbing, kneeling, standing, and crouching. Stringent adherence to rigorous safety precautions is required to minimize potential exposure to a variety of hazardous conditions. Visual acuity and manual dexterity are required for safe operation of tools and other equipment, and for reviewing the work of others. Incumbent is required to have sufficient hearing ability to perceive information at normal spoken word levels. Public Contact Contacts are an essential component of this position. The incumbent interacts frequently with officials and employees of other City and County departments, vendors, contractors and members of community-based groups in both the public and private sector and other members of the public. Retirement Benefit The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving. If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.

Brown@sarasotafl.gov or via phone at 941-263-6299. For questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov