Administrative & Facilities Manager Position Available In Broome, New York

Administrative & Facilities Manager Mushky Inc. Vestal, NY 13850 About the Org Chabad at Binghamton is a vibrant hub for Jewish life on campus — a warm, welcoming “home away from home” where students find community, connection, and support throughout their college journey. Job Summary This role, located in Vestal, NY, adjacent to the University, entails overseeing the bustling operations of the facility’s various functions, including property maintenance, building and event coordination, inventory control, tech setup, and purchasing – ensuring all tasks are completed by the appropriate staff or service providers. It is an ideal fit for individuals who thrive in a dynamic and innovative environment, valuing detail, efficiency, and resourcefulness. As part of the team, you’ll support site managers in successfully executing up to 100 programs per semester. Your responsibilities extend beyond standard tasks, involving proactive problem-solving and the presentation of innovative ideas to enhance the overall efficiency of our organization and systems, specifically in the areas of ordering, inventory, and site management. The ideal candidate is highly organized, proactive, and confident in coordinating administration, facility, event, and food operations — they take ownership of tasks and adapt seamlessly as priorities evolve.

Key Responsibilities Facility & Operations Oversight:

Coordinate and supervise room setups, cleanups, and maintenance across multiple facilities by engaging staff, vendors, and service providers as appropriate. Ensure building readiness after high-traffic weekends (e.g., 1,600+ students visiting). Track and resolve maintenance issues (e.g., lighting, plumbing, elevators).

Inventory & Supply Chain Management:

Maintain updated inventory across freezers and storage areas. Track and restock non-food items (e.g., paper supplies, bathroom supplies, and kitchen essentials) 3x/week. Coordinate with the Chef on food-related ordering needs but independently handle ordering logistics. Place weekly orders with US Foods and local vendors for food, supplies, and events.

Food & Vendor Coordination:

Oversee ordering, defrosting, and delivery of ingredients for 300-2,500-person meals. Collaborate with chef or principal stakeholders to gather and submit accurate orders. Manage delivery intake and organization.

Scheduling & Team Supervision:

Develop and manage a centralized operations binder (vendors, seasonal workflows, cleaning schedules). Create daily/weekly schedules for Ukrainian support staff and student volunteers. Ensure tasks are not only assigned but completed to standard, through active follow-up and coordination with part-time staff, volunteers, and service providers. Coordinate with rabbinic couples and department heads to fulfill facility needs.

Event Logistics:

Manage logistics for weekday and weekend programs (e.g., Deli Tuesdays, Supper & Study, Shabbat 2400). Handle and assist setup for AV, banners, signage, and furniture arrangements. Prepare secondary dining setups in the synagogue and offsite facilities. Key Skills and Qualities Strong organizational and multitasking skills, with the ability to thrive in a fast-paced and dynamic environment. Excellent communication and interpersonal skills to liaise with multiple stakeholders, including vendors, staff, and student volunteers. Ability to learn routines within 6 weeks and execute independently without micromanagement. Excellent attention to detail from food defrosting to inventory control to room aesthetics and the ability to recognize what’s urgent vs. deferrable. Ability to work extended hours during busy periods and flexibility to accommodate the organization’s unique needs during peak season. Physical capability to lift objects as needed for event setup and inventory management. Flexible scheduling is required, with the ability to work part-time (half the regular hours per week) during June and July and transition to full-time (including additional hours as needed) during the busy season from mid-August to the end of December. Education and Technical Knowledge At least 2-3 years in an administrative, facilities, or operations coordination role Working knowledge of food handling and kitchen operations to coordinate with chef and relevant staff Proficient in Google Sheets/Excel, order systems, and calendar management Experience with multitasking in high-volume environments Experience in hospitality, campus life, camps, restaurants, or faith-based organizations Familiarity with kosher kitchen operations or cultural sensitivities (Jewish observance) Valid driver’s license and willingness to coordinate transport (direct or via hired help) Experience in hospitality, campus life, camps, restaurants, or faith-based organizations Familiarity with kosher kitchen operations or cultural sensitivities (Jewish observance) Experience with rudimentary building maintenance skills

Job Type:

Full-time Pay:

From $50,000.00 per year

Benefits:

Paid time off

Schedule:

8 hour shift Monday to Friday Weekends as needed

Work Location:

In person