Facilities Coordinator Position Available In New York, New York

Facilities Coordinator ArchCare – 2.8 New York, NY Job Details $50,000 – $55,000 a year 3 hours ago Benefits Disability insurance 403(b) Life insurance Pet insurance Qualifications Microsoft PowerPoint Microsoft Word Microsoft Excel OSHA Mid-level 3 years High school diploma or GED Accounting Computer skills Budgeting Communication skills

Full Job Description ArchCare Guiding Values Justice:

We live and work as members of a community, and all members of our community have rights that are coupled with responsibilities.

Inclusiveness:

While we are unified as one community, each of us is valued for our unique heritage and defined only by our eagerness to contribute to the best of our abilities.

Respect:

Each of us is as important as any other – whether resident, family, friend, volunteer or employee – and we must respect each other if we are to receive respect.

Integrity:

To be a truly caring community, we must speak and act with total honesty, without concern for the consequences of our truthfulness.

Benevolence:

We recognize that those with the greatest needs often have the least resources, and we will provide the same care to the disenfranchised that we do to those who have been more fortunate.

Humility:

While subscribing to high ideals, we will recognize our individual and collective limits. Only then can we continue to grow towards who and what we so earnestly strive to be.

Spirituality:

While we take pride in following the traditions of the Roman Catholic Church, we seek to serve people of all beliefs equally and to fulfill each individual’s spiritual needs by respecting their distinct beliefs. Job Summary The Facilities Coordinator will work closely with the Director of Engineering, to support all facilities activities. The Coordinator will serve as a central point for disseminating inter-departmental communication, and coordinate the flow of information externally and internally. The Facilities Coordinator will provide administrative support and facilities organization. Assist with managing office functions including: Work Order coordination, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, knowledge of regulatory compliance for DOH, OSHA, DEP, NFPA, FDNY, DOB, emergency preparedness binder, Engineering policies & procedure and providing general support services for the divisional staff. Additionally, the Facilities Coordinator, under the supervision of the Director, the Coordinator will assist manage all outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support. Education & Experience Formal Education High School Diploma or equivalent Experience 3 years License, Registration, and / or Certification Requirement No Minimum Knowledge Requires strong communication skills (written and verbal) plant operations knowledge including knowledge of compliance and regulatory agency standards such as

OSHA, NYS

DOH, Dept. of Buildings, etc. Language Ability Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Essential Functions Provides various administrative duties across a range of technical functions utilizing strong computer skills and high level of aptitude with spreadsheets, organizational processes, budget analytics, certificates of insurance, contracts, energy reporting, data input, work task tracking, purchase requisitions, invoice filing and utilities consumption metrics. Update emergency preparedness binder, Engineering policies & procedure, environmental care meetings. Ordering parts and materials required for projects or building via purchase requisition process that may require setting up suppliers with Purchasing Dept., assist completing Non-Disclosure Agreement and filing, obtaining required insurance documents per executed contractual and filing, track all insurance documents on vendor created spreadsheet with amounts and expiration dates, contacting vendors for updates and Endorsements to match executed agreement requirements. Administrative work tasks assigned are subject to prioritizations, additions, deletions and changes by manager as departmental initiatives are implemented. Create various spreadsheets for tracking and metrics. Develop power point presentations from data points provided. Utilize Microsoft for Excel, Word, and Power point. Project Investment Forms, project codes obtained from Finance and capital tax exemption forms filed. Tracking contracts for expiration and alerting in advance for new negotiations. Monthly budget reconciliation, purchase requisitions. Follow-up with Accounts payable and purchasing. Obtaining training certificates from contractors, update spreadsheets and file for audit compliance. Balance conflicting priorities in order to manage workflow, ensure the completion of essential projects, and meet critical deadlines. Implement and monitor programs as directed by management, and see the programs through to completion. Distribute incoming and outgoing correspondence via email, telephone, mail and etc.

Compensation:

$50,000-55,000

Additional Details :

ArchCare cares for people of all ages and faiths where they are most comfortable and best able to receive it – at home, in the community and in nursing homes . As the Continuing Care Community of the Archdiocese of New York, we see enhancing the lives of our elders and others who need extra help to stay healthy and live life to its fullest as more than just a job. To us, it’s a privilege and our calling. We are proud to be Certified™ by Great Place to Work® , a testament to our commitment to fostering a positive, supportive, and inclusive workplace culture.

Benefits/Perks:

Includes accrued vacation days, sick days, and holidays. Participation in 403 (b)

Voluntary Benefits:

Short Term Disability, Life Insurance, Cancer Insurance, Pet Insurance Discounted membership: Plum Benefits Pay for work-related eligible commuter expenses with pre-tax dollars