Facility Operations Solutions Manager Position Available In New York, New York

Facility Operations Solutions Manager U.S. Facilities, Inc United States, York, York Jun 18, 2025 U.S. Facilities, Inc., a prominent leader in providing comprehensive building maintenance and infrastructure services, is seeking an exceptional Facility Operations Solutions Manager. If you possess extensive experience in proposal and bid development, along with a strong background in facilities management operations, this role is for you. As a key member of our team, you will play a vital role in collaborating with internal departments to drive the success of our Integrated Facilities Management (IFM) initiatives within the EFS Pricing & Solutions Development Team. Join us in shaping the future of facilities management and making a significant impact in our industry!

• Solutions Development Process for new and existing IFM business opportunities
• Baseline Development Process
• Pricing and Financial Analysis Process

Benchmarking Process Essential Duties and Responsibilities:

Develop compelling IFM solutions for new client opportunities as well as current client business growth, account retention, and other business development/customer solutions requirements that provide EFS with a profitable return.
Perform technical site assessments and create Facilities Management Technical Reports for RFP submissions.
Analyze historical facility maintenance spending data and generate a “Baseline Spend” document to price new business opportunities.
Develops best-in-class client value propositions that meet desired needs and outcomes, from planning and development to execution to continuous improvement and optimization.
Interacts with potential clients to gain a better understanding of their historical facility maintenance spend.
Analyze and interpret scope documents, lease abstracts, baseline data, and property tables.
Help achieve key client objectives through a thorough understanding of each opportunity, as well as supporting the development of a winning strategy and competitive pricing to ensure margin and risk requirements are met.
Establishes and oversees a centralized cost estimating database and a formal internal benchmarking process to enhance cost estimating, ensuring the use of historical data for informed decision-making.
Evaluates labor, benefits, expenses, equipment and parts, subcontractor costs, capital, and other items to develop a competitive offering.
Prepares financial summary reporting and estimates for the Executive staff.
Builds proposal documents (bid sheets) to be submitted to prospects.
Prices contract renewals for existing business.
Work closely with transition and operational leaders to guide the successful mobilization of all new business based on the successful quantitative solution.
Ensures adherence to master plans and schedules, develops solutions to program problems, and directs the work of incumbents assigned to the program from various departments.
Procurement Program Management – Main contact with ISNet, utilizing their expertise in identifying, vetting, and classifying suppliers.
Inventory Management – Ensure, where applicable, that an Inventory Management program is established to maintain appropriate levels, ensure accuracy, reduce excess or obsolete stock, and uphold quality standards.
Acts as an advisor/problem solver to the Operations team regarding projects, tasks, and operations.
Develops functional strategies and specific objectives for the sub-function, and creates budgets, policies, and procedures to support the operational infrastructure.

Education:

Bachelor’s degree (Advanced Degree Preferred) in a business, analysis, or a related quantitative field.

Qualifications:

Minimum 7 to 10 years of proven experience in pricing and quantitative analysis within the facilities management industry
At least 5 years of functional experience in facilities management
Experience analyzing a variety of service delivery and contract structures for management fees and profit and loss models
Proven ability to be self-motivated and work individually as well as part of a team
Proven ability to supervise staff, such as junior pricing associates and financial analysts
Must have a strong work ethic and commitment to producing quality work
Capability to multitask and prioritize work assignments when needed
Excellent communication skills – ability to present financial summaries to Senior Management and interact with clients
Expert-level proficiency in Microsoft Excel (Pivot Tables, Advanced Formulas such as V-lookups, SUMIF, etc.)
Proficiency in Microsoft Word and Microsoft PowerPoint
Understanding of win strategy, competitive position in the marketplace, and the strengths and weaknesses of competitors’ solutions, as well as the ability to apply this understanding to new business opportunities
Ability to process large volumes of data quickly
Ability to master new technology quickly
Ability to think both strategically and critically
Strong organization skills and attention to detail
Ideally located in the Philly/ York region
Mandatory travel is required (i.e., explaining the baseline process to potential clients and delivering pricing presentations).
Willingness and ability to adapt and learn in a fast-moving environment U.S. Facilities, Inc. is an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities. #USFIND01