Corporate Office Facilities Coordinator Position Available In Onondaga, New York

Job Order Number:

DG0151428

Job Title:

Corporate Office Facilities Coordinator

Company:

Community Financial System, Inc.

Location:

Syracuse, NY

Salary:

Education:

High School Diploma

Experience:

Information Not Provided

Hours:

40

Duration:

Full Time, Regular

Shift:

Description:

Overview At Community Financial System, Inc. (CFSI), we are dedicated to providing our customers with friendly, personalized, high-quality financial services and products. Our retail division, Community Bank, N.A., operates more than 200 customer facilities across Upstate New York, Northeastern Pennsylvania, Vermont and Western Massachusetts. Beyond retail banking, we also offer commercial banking, wealth management, investment management, insurance and risk management, and benefit plan administration. Just as our employees are committed to helping our customers manage their finances, we’re committed to our employees. After all, they make it happen for our customers every day. To ensure our people can enjoy long and successful careers here at CFSI, we offer competitive compensation, great benefits, and professional development and advancement opportunities. As an equal-opportunity workplace and affirmative-action employer, we celebrate and support a diverse workplace for the benefit of all: our employees, customers and communities. Responsibilities Under general supervision this position is responsible for a variety of routine, physical and clerical duties in support of office operations at the DeWitt Corporate Headquarters of Community Financial System, Inc. The major functions of this position will include providing administrative and physical support to the Facilities Team and DeWitt HQ Office, maintaining various facilities and office related reports, supplies and resources, processing incoming/outgoing mail.

Essential Duties:

Coordinate and schedule maintenance and repairs for Corporate Office building and equipment. Provide support to employees and visitors with facility-related issues, answering inquiries and coordinating communication Staff and maintain the DeWitt mailroom to include handling of postage meter and postal account funding, Manage inventory of Corporate Office Supplies and keep main kitchen properly supplied and maintained. Process all incoming/outgoing mail to include interoffice, USPS, UPS, etc. Verify identification and accompany various vendors through the Corporate Office building Manage Corporate Office vendor supplies, services and invoicing Provide and/or assist with set up of meetings, trainings, gatherings, etc. at the Dewitt HQ building. Assist with logistical support for office moves, space allocation and furniture needs Maintain the Dewitt HQ office lock and key control program. Coordinate approval and submission of facilities related, bulk invoicing Prepare corporate facilities budget information for distribution, maintain facilities site inspection and location open/close reports, etc. Maintain Corporate Office vehicle maintenance records and service scheduling to include the vehicle inspection check list, AAA Memberships, inventory lists and vehicle registrations. Maintain all company vehicle purchase, title and registration records Maintain facilities records, resources and spreadsheets by keeping information current, to include Facilities property lists by regions-alphabetic and numeric, and other resources as needed and/or developed. Maintain proficient knowledge of, and demonstrate ongoing compliance with, all laws and regulations applicable to this position, ensure ongoing adherence to pertinent policies, procedures, and internal controls, and meet all job-specific training requirements in a timely fashion.

Ancillary Duties:

As an