Facility Manager (Ambulatory Healthcare) Position Available In Queens, New York

Facility Manager (Ambulatory Healthcare) 3.5 3.5 out of 5 stars 14732 Jamaica Ave, Jamaica, NY 11435 We are seeking a dedicated and experienced Ambulatory Facilities Manager to oversee the maintenance and operations of our facilities. The Ambulatory Facilities Manager is responsible for the coordination of the maintenance and upkeep of the physical space occupied by the ambulatory surgery center and clinic space, including housekeeping, environment of care, and facilities maintenance. They oversee maintenance, manage facility projects, and act as a liaison across departments to ensure smooth day-to-day operations.

Schedule:

Tuesday-Saturday, 8:30 am-5:00 pm or end of session

Salary:

Competitive salary based on qualifications and experience.

DUTIES AND RESPONSIBILITIES

Practice Operations 1. Manages facilities support of ambulatory surgery center and clinic physical space which includes but is not limited to: housekeeping support services, HVAC, electrical, engineering, painting, leaks, grounds, fire safety, pest control, signage, repairs/maintenance, plumbing, locksmith, carpentry, and vendors. 2. Supervision of facility, including putting into place vendor agreements, handling building emergencies, and participating in discussions regarding construction-related projects. Addresses and responds to escalated issues as needed. 3. Manages and ensures the maintenance and roll-out of all CHOICES Emergency equipment; Verifies equipment is inspected and all logs are updated accurately and that expired supplies are ordered and replaced promptly; coordination of in-services as required for Accreditation. 4. Supervises required environmental drills. Works closely with AHS Consultants and Clinical Departments to address all environmental and health safety trainings. 5. Supervises and ensures timely response to emergency and unusual service calls (including after hours); Evaluates the urgency and prioritizes accordingly. 6. Schedules and supervises third-party vendor work when necessary. Maintains an adequate supply of inventories to perform the above maintenance items. Ensures that inspections are current and compliant. Creates and maintains equipment inventory and preventive maintenance schedule. Supervises teams responsible for wayfinding signage including needs assessment, recommendations, and strategy. Ensures proper signage for assigned locations is maintained. 7. Provides guidance and/or counsel on facilities-related systems/equipment (e.g., HVAC, Radiology, etc.). 8. Attends meetings with senior management staff and quarterly CQI meetings. Provides recommendations to physicians and administrators regarding renovations/ NY State and City inspections. Works with landlord and landlord’s building and engineering staff to ensure safety of facility. 9. Ensure compliance with environmental and physical space regulations in accordance with NYC, State, CMS, and AAAHC standards. Finance 1. Manages teams responsible for all accounts payable/receivable and ensures all service contracts are in place and invoices are paid in a timely manner. 2. Manages all necessary paperwork for year-end financial reconciliation/closing. 3. Oversees the financial closure of all refurbishment and non-refurbishment projects. 4. Participates in the development of annual personnel/direct expense budgets. 5. Investigate and implement ways to control operating expenses Project Management 1. Coordinates services for construction/renovation projects including scheduling and supervision of project team. 2. Participates in and contributes to facilities projects as assigned. Executes project tasks and mitigates any issues as needed. 3. Assists with monthly and ad-hoc practice reports and dashboards. Strategy 1. Monitors key performance indicators and implements performance improvement initiatives, as needed. Continuously seeks and implements operational improvements. Utilizes electronic medical record dashboards and reports to monitor key performance indicators of relevant operational, clinical, and revenue cycle workflows to ensure a holistic view of the practice operation. Develops practice optimization and improvement strategies and utilizes a data-driven methodology to monitor progress and staff performance. 2. Develops and maintains a good productive and collaborative relationship with departmental and clinical management and representatives 3. Implements change management strategies that support organizational goals and process improvement initiatives. Maximize employee adoption and measure effectiveness. Ensure communication of changes is cascaded throughout the unit and feedback channels are in place. Ensures staff support system is in place. Works with staff leads to address any escalated concerns and identify risks as needed. 4. Utilize tools for effective communication including informal and formal presentations for various audiences. People 1. Direct oversight of assigned staff including recruiting and human resource management. Ensures approved HR strategy is implemented and adhered to. Ensures staff productivity benchmarks and quality measures are achieved. Develops remediation plans as needed. Monitor unit metrics and goals to measure the effectiveness of retention strategies. 2. Promotes staff professionalism and performance with coaching, training, and feedback. Mentors staff in individual and team accountability, modeling behavior, and demonstrating best practices/techniques. Demonstrates self-development and keeps current on a variety of facilities management topics. 3. Establishes a culture of coaching and mentoring to facilitate continuous professional development and maintain an efficient patient-centered environment ensuring accountability, quality patient care, and patient satisfaction. Identifies and mitigates any roadblocks to performance and evaluates the effectiveness of development. Works with HR to develop remediation/action plans. Compliance 1. Keep current on all organizational, practice, and patient privacy policies (e.g., infection control, HIPAA), goals, initiatives, and required trainings. 2. Maintain patient privacy and confidentiality according to HIPAA requirements at all times. 3. Maintain a safe and secure work environment by following all OSHA, EH&S, and public safety policies, and guidelines. 4. Successfully complete all required trainings. Minimum Qualifications 1. Bachelor’s Degree or combination of education and experience. 2. A minimum of 4 years of relevant experience. 3. An equivalent combination of education and experience may be considered. 4. Excellent organizational skills, time management, and the ability to set priorities among multiple competing objectives, tasks, and initiatives are required. 5. Basic project management skills including planning and executing technical and operational project activities with cross-functional teams. 6. Candidate must be well organized and be able to manage a demanding workload and moderately complex cases in an accurate and timely manner. 7. Demonstrated proficiency in problem assessment, resolution, and collaborative problem-solving in complex, and interdisciplinary settings. 8. Ability to communicate effectively in both oral and written form. This position requires the ability to interact positively, constructively, and effectively with professional staff, providers, and organizational stakeholders. 9. Ability to lead and mentor a team through new and changing situations. Demonstrate a professional and compassionate manner while conveying a positive image of

CHOICES. 10.

Must demonstrate leadership and relationship management skills, and manage conflicts with tact, sensitivity, and respect. 11. Ability to work independently follow through and handle multiple tasks simultaneously. 12. Ability to work collaboratively with a culturally diverse staff and patient/family population demonstrating tact and sensitivity in stressful situations. 13. Intermediate or higher proficiency in Microsoft Office (Word & Excel) or similar software is required and an ability and willingness to learn new systems and programs. 14. Must be a motivated individual with a positive mindset and exceptional work ethic. 15. If not certificate holder at date of employment, must successfully complete Certificate of Fitness requirements within 90 days of employment: a. Cat. G71 Type Fitness (SUPERVISION

OF PIPED NON-FLAMMABLE MEDICAL GASES

) b. Cat. F07 Type Fitness (FIRE

AND EMERGENCY DRILL CONDUCTOR

)

Job Type:

Full-time Pay:

From $81,208.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Schedule:

8 hour shift Day shift Monday to Friday Weekends as needed

Work Location:

In person