Facilities Coordinator Position Available In Davidson, Tennessee

Job Title:

Facilities Assistant / Office Manager

FACILITIES

• General knowledge of office and warehouse facilities systems including HVAC, electrical, lighting, etc.
• Coordinate requests for repairs and maintenance
• Interact with building management, day porter and cleaning service as problems arise
• Assist facilities manager to supervise outside vendors
• Assist with purchasing, processing invoices, contracting with vendors, and assisting with budget preparation
• Manage keys and badge access for employees
• Maintain the work area in a clean and orderly condition that follows prescribed safety regulations
• Abide to Environmental Health and Safety Programs
• Be the office’s Safety Warden supporting Emergency Action Plan
• Must be a self-starter who can work well with people at all levels both in and out of the facility
• Perform other duties as requested by management

RECEPTION

• Manage a welcoming, secure, clean lobby/front desk while greeting guests as they arrive
• Keep office space, supply closet, conference rooms and breakroom in orderly condition

EMPLOYEE ENGAGEMENT

• Assist Human Resources & Marketing with planning and execution of employee events and engagement activities
• Onboarding duties: Desk assignment and setup, badge request, office tour,
• Perform clerical and ad hoc duties including special requests from employees and guests

ADMINISTRATION

• Receive, sort and distribute daily mail/deliveries and assist departments with their shipping needs
• Inventory tracking and ordering of pantry, office supplies, new hire supplies, etc.
• Managing Conference room and event calendars as needed
• Ordering catering for meetings and cultural events Here is some of what you’ll need (required):
• Minimum of 4 year of experience with office management and facilities
• Proficiency in MS office products
• Excellent communication skills
• Attention to detail
• Self-motivated