Administrative Support Assistant – Public Works – Facilities Position Available In Hamilton, Tennessee

Salary:

Grade Step 5 ($36,171

• 43,699)

Work Hours:

Monday

• Friday, 8:00 A.M.
• 4:30 P.M. (EST)
• Hours may vary due to work assignments, or projects.

•

Work Location:

Facilities•

Maintenance DepartmentFLSA Status:

This is aNon-Exemptposition.

Department:

Public Works

CLASSIFICATION SUMMARY

Incumbents in this classification are responsible for providing legal, technical and/or administrative support for a department or senior manager. Assists department staff on special projects. Duties include preparing documents, reports and other information for courts, board meetings, public hearings or other public review. Researches and gathers information and statistics to prepare documents and reports; primary accountability for various reporting activities, such as department budget, accounts payable/receivable, payroll, etc. Requires extensive knowledge of the department, City and their systems. Work is performed with limited supervision.

SERIES LEVEL

The Administrative Support Specialist is the third level of a four level administrative support series.

ESSENTIAL FUNCTIONS

(

• The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.)
• May serve as a lead to lower level staff which includes prioritizing and assigning work; training staff on work methods and procedures and/or performing other related activities.

Provides complex, specialized administrative and technical support for a department in processing time sheets, preparing personnel change forms, maintaining department files and information, maintaining calendars of events, meetings, deadlines, preparing and publishing legally required notices and/or other related documents.

Prepares, processes, receives, sorts and distributes a variety of reports, lists, statistical data, correspondence, exams, packets, payments, job costing data, credit card billings, payroll information, receipts, purchase orders, requisitions, travel requests, expense reports, invoices, collections, check requests, deliveries and/or other related information.

Creates a variety of written business documents which may include correspondence, reports, memos, notices, forms, contracts, ordinances, resolutions, warrants, bids, work orders, notices, certificates, schedules, meeting agendas and minutes and/or other related materials.[]{style=”margin: 0px; padding: 0px; font-size: inherit; font-family: inheri”}