Operations Manager/ Chief Of Staff Position Available In Miami-Dade, Florida
Tallo's Job Summary: Our client is seeking an Operations Manager/ Chief of Staff to support the Founder & CEO in operational tasks, project management, scheduling, and internal coordination. This role, offering a salary of $120,000 - $150,000, requires 5-8+ years of experience in a similar role at a high-growth company. The ideal candidate is proactive, highly organized, and able to drive cross-team coordination effectively.
Job Description
LOCATION
Miami, FL
SALARY
$120,000
–
$150,000
EMPLOYMENT TYPE
Direct Hire
CATEGORY
Administrative
DIVISION
Career Group
Operations Manager/ Chief of Staff
Our client is hiring an Operations Manager to serve as the Founder & CEO’s operational right hand. This person will fully own executive support, internal project management, scheduling, and follow-ups — and will be responsible for ensuring that internal operations run without bottlenecks.
The goal is simple:
enable the CEO to focus on decisions and strategy by taking complete ownership of the operational layer.
Location:
FULLY Remote (U.S.-based preferred) Remote- Ideally Central Time Zones/ EST
Compensation:
$120,000-150,000 base+ bonus + equity
This is not a junior admin role. They are looking for someone who is proactive, highly organized, polished, and able to drive cross-team coordination with minimal oversight.
“This will be more of an Operations Manager / Stealth Chief of Staff hybrid. The right person will be working directly with me, owning internal execution across teams, driving high-priority projects, managing workflows, and helping scale the company’s operating rhythm. They’ll still handle some administrative coordination (calendar, follow-ups), but this is much more about leverage, execution, and internal leadership.
Responsibilites:
Fully manage CEO calendar, meeting scheduling, and follow-up communications.
Own administrative workflows, including light recruiting coordination, internal task management, and external vendor relationships.
Replace and internalize services currently outsourced to operational concierge services (e.g., Chore).
Manage and track special projects across teams (e.g., event planning, internal process builds, investor updates).
Create short, structured reports for the CEO summarizing project status and outstanding decisions.
Drive cross-team communication and project deadlines to completion.
Constantly anticipate operational needs and proactively create solutions without needing to be asked.
Ideal Candidate:
5-8+ years experience supporting a founder, executive, or leadership team at a venture-backed startup or high-growth company.
Strong project management skills with a demonstrated ability to manage multiple initiatives simultaneously.
Sharp, polished written communication — capable of ghostwriting follow-ups and creating briefing notes.
Extremely organized and systems-minded — able to build workflows that scale with the company.
High ownership mentality; views problems as opportunities to create leverage.
Proficiency with common tools: Slack, Notion, Google Suite, CRM platforms. Bonus if experienced with Airtable, Asana, or Zapier. AI Software is #1 Skillset/
ChatGBT
Compensation:
Early-stage equity grant
Full benefits and remote flexibility
Please submit your resume for consider
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