Contract Management Specialist 1/Trainee 2/Trainee 1 (NY HELPS) – Region 8 Position Available In Dutchess, New York

Basics Schedule Location Job Specifics How to Apply Indicates whether if this vacancy posting is part of the

NY HELPS

Program. NY HELP Yes The agency in which the vacancy exists. Agency Transportation, Department of The job title for the vacancy. Title Contract Management Specialist 1/Trainee 2/Trainee 1 (NY HELPS) – Region 8 The job title for the vacancy. Occupational Category Other Professional Careers The salary grade for this vacancy. Salaries are determined by salary grade and bargaining unit. Salary Grade NS The collective bargaining unit to which this vacancy is assigned. Bargaining Unit PS&T – Professional, Scientific, and Technical (PEF) The minimum and maximum of the salary range for this vacancy. Salary Range From $53764 to $85138 Annually Indicates whether this job is full-time or part-time. If the job is part-time, an estimated percentage will be provided. Employment Type Full-Time This indicates the type of job, typically permanent, temporary, or provisional. ‘Provisional’ means that the appointment will be temporary until the incumbent takes and passes an appropriate civil service examination. Appointment Type Permanent Jurisdictional class is the indicator for how this job can be filled. The classified service is governed by the Civil Service Commission, and consists of competitive, non-competitive, exempt, and labor classes. ‘Competitive class’ indicates that the applicant must take and pass an appropriate civil service examination. ‘Non-competitive class’ indicates that the applicant’s qualifications will be evaluated without a civil service examination. ‘Exempt class’ indicates that the applicant will be evaluated by methods other than competitive or non-competitive, and that incumbents will not be granted tenure. ‘Labor class’ requires that applicants possess skills or other physical characteristics that cannot effectively be evaluated by other means. The unclassified service is legislatively defined, and includes such positions as elected officials, department and agency heads, and all academic personnel in public schools, colleges, and universities. Jurisdictional Class Competitive Class Estimates the percentage of time incumbents of this vacancy will be required to travel. Travel Percentage 0% This provides information on the expected workweek. Workweek Mon-Fri The number of hours in the workweek, typically 37.5 or 40 for full time, or any other number for part time. Hours Per Week 37.5 Workday The start time for this vacancy. If the agency employs flextime, this will be the earliest time this vacancy’s shift can start. From 8 AM The end time for this vacancy. If the agency employs flextime, this will be the latest time this vacancy’s shift can end. To 4 PM If checked, the agency allows flextime. Flextime allowed? No If checked, this vacancy includes mandatory overtime. Mandatory overtime? No If checked, this agency allows compressed workweek scheduling. Compressed workweek allowed? No If checked, this agency allows telecommuting for this position. Telecommuting allowed? Yes The county in which the vacancy is located. County Dutchess The street address where the vacancy is located. Street Address NYS Department of Transportation – Construction Group 4 Burnett Blvd The city where the vacancy is located. City Poughkeepsie The state where the vacancy is located (the default is New York). State NY The zip code where the vacancy is located. Zip Code 12603 The duties that the incumbent of the vacancy will be expected to perform. Duties Description Responsible for assisting in the daily management of the consultant and construction contracts for construction and inspection operations for 60-80 contracts in Region 8 and providing fiscal and administrative oversight of such contracts. Act as the liaison between the consultant firm and the Engineer-in-Charge and Area Construction Supervisor when necessary. Assist the Contracts Group in helping track and administer construction inspection contracts for the Region. Duties will include, but are not limited to: Scheduling

• Work with Assistant to RCE to review regional capital program schedule and submit consultant staff requests with appropriate staffing and budgets. Work with MO Construction and Contract Management to finalize consultant contracts.
• Keep updated logs to ensure contracts are executed in a timely manner. Invoices & Change Orders
• Review consultant contract invoices ensuring compliance with contract terms and reconciling and tracking any discrepancies with the consultant firm. Input payments into SFS to allow payment of consultant invoices.
• Help in reviewing and developing supplemental agreements for consult contracts.
• Maintain filing system of invoices including all appropriate supporting documentation.
• Provide assistance for reviewing construction contract changer orders. Tracking
• Track all construction consultant staff working the Region. Keep records of which project staff are working on and billing. Keep and average rate of pay for each title that can be utilized in a contract for accurate estimating on future projects.
• Track all construction contractor insurances to ensure continuous coverage throughout active projects.
• Review EBO to ensure contractors and field staff are properly reporting work and payment for sub-contractors.

Consultant Evaluations Help prepare consultant performance evaluations in accordance with MURK Part 1D. Prepare at least 1 per consultant per year. Request input from field staff working directly with project personnel to gauge actual performance.. The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

• To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open competitive minimum qualifications for this position.

The qualifications are:

Contract Management Specialist Trainee 1: A bachelor’s or higher degree. Contract Management Specialist Trainee 2: A bachelor’s or higher degree AND one year of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. Contract Management Specialist 1: A bachelor’s or higher degree AND two years of professional experience managing contracts and related budgets including one or more of the following areas: negotiation with contractors and vendors; fiscal management, including bidding, payment, analysis, and fiscal reporting; contract development, including developing requests for proposals; contract execution, including securing signatory approval from control agencies; monitoring and review of contract terms. If chosen, you may, at the agency’s discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview. Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law. Additional comments regarding the vacancy. Additional Comments

• For the duration of the

NY HELPS

Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply. At a future date, it is expected employees hired under

NY HELPS

will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in an

NY HELPS

title, employees may take part in any promotion examination for which they are qualified. If you are on the Professional Career Opportunities (PCO) eligible list, please state that along with your score in your cover letter. Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accrediting agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfmt Applicants must be currently authorized to work in the United States on a full-time basis. Some positions may require additional credentials or a background check to verify your identity. The name of the contact person for this vacancy. Name Administrative Services The telephone number to use for questions about this vacancy. Telephone The fax to use for this vacancy. Fax 845-431-7927 Email address for emailing applications, or to ask questions about this vacancy. Email Address dot.sm.r8.hr.personnel@dot.ny.gov Address The street address of the contact for this vacancy. Street NYS Department of Transportation – Region 8 4 Burnett Boulevard The city for the contact for this vacancy. City Poughkeepsie The state of the contact for this vacancy (the default is New York). State NY The zip code for the contact for this vacancy. Zip Code 12603 Instructions for potential applicants. Notes on Applying Qualified candidates should submit a letter of interest and a current resume, titled by last name, with the Notice Number R08-B-25-40 and last name in the subject line and referenced in the letter of interest no later than 7/7/2025 to: Administrative Services Director New York State Department of Transportation, Region 8, 4 Burnett Boulevard, Poughkeepsie, NY 12603

Email:

dot.sm.r8.hr.personnel@dot.ny.gov